Post # 1
is anyone doing this??
we found a vacation home, sleeps 8, on 10 acres of land, in Lancaster, PA that will let us rent it for the minimum 2-night stay for $265 a night, plus hold our wedding on the grounds for an additional one-time fee of $300 (meaning everyone else would come to the property for one day, not stay there over-night)…..we haven’t priced out how much everything else will cost (rental company, etc) but renting stuff is in our budget anyways….
i mean, for those who don’t know, we are planning a backyard-style bbq wedding….does having it at a vacation home totally nuts?? or does it sound like a good deal??
what questions would you ask?? i’ve got portable toilets, parking, and special event insurance covered….but I feel like I’m missing important things that I should be asking….
Post # 3
We are doing this–we haven’t DONE it, so I can’t tell you how it went, but it’s what we’re doing.
Well, for one, make sure that the person who owns the house approves of you having a party there. Some rental agreements stipulate you can’t have a party over x number of people. There may also be city-wise ordinances that require a permit for a large party so you might want to ask the property owner about that.
Can you take your caterer there to see the space? S/he may need to figure out where they can have their equipment, if they need a mobile kitchen, what the electrical is like and all that.
You also might want to ask the owner for a list of all the contents of the property. This is for in case YOU want/need to cook something (so for us, it was important to know that our property does not come with a cuisinart and important to know that the propane tank for the barbecue is full)–an imperative, if you are going to be catering your own wedding, and so that you can make sure nothing is stolen by…those wedding crashers who are surely too gauche to be your guests!
Post # 4
@JennyW1: good call on the list!!! as of right now, we are planning on catering ourselves, so this is good! i wouldn’t have thought to ask…thanks!
how have you felt about your planning process?? has it been fairly easy to plan this type of wedding so far?? are you turning it into a wedding weekend? or just a one day event??
the owner has told us the $300 would be for just the wedding on that saturday for up to 100 people…which is good for us….but we’re debating whether to have something small that friday (rehearsal?) in which we’d have to ask her about the “x” number of people for that day….
Post # 5
I totally thought about doing this!
I saw this wonderful vacation lakefront property in Long Island! I dont’ remember why we ditched the idea?
Ask the owner if you have to put down a security deposit and if so how much.
One thing I would think about is how big is your party going to be?
Will you have many if any Out of Town guests? Is lodging nearby a concern?
Post # 6
@MamaHusky3: We are doing a sort of weekend thing, but only really hosting the wedding. I think the planning process has been so-so. I mean, I would have loved it if it were turn key, but I think in the end, the cost of turn-key and the fact that turn-key doesn’t allow for much customization is the trade-off. It’s a little challenging because we don’t live in the state we’re doing this in so right about now I’m starting to get nervous about all the itty bitty stuff that we have to start doing–like place cards and programs and stuff. I do worry about things that we’re going to have to do ourselves–like we have to put up sunshades ourselves and I have nightmares of them falling down. They still COULD fall down even if we were renting a banquet hall or something, but at least there’d be someone else to blame! 🙂
Also the other thing is, we’re not doing a big shindig, per se. It’s a daytime affair and it’s pretty casual. We do have a caterer and she’s there to help us coordinate with the rentals and stuff. So far, so good. But yes, it is more work than I would have liked.
The nice thing about renting a house, though, is that if you want that BBQ-picnic’y vibe, it’s probably going to be really good for that. I wanted my guests to feel comfortable and to have fun and I wasn’t much for tradition and ritual. The house we rented has lots of groundspace and a pool, so we’re planning on having croquet and telling people they can hang out and swim after the meal and all that. In that sense, it’s a great idea for the kind of event we wanted.
Also–one more thing is if the property owner has rented the place out for events like this before, s/he might be able to give you some referrals to vendors who know the space. Might be helpful.
Post # 7
@MamaHusky3We are doing this too!! But in our own yard….Question we thought about catering it ourselves but we do not know where to start . How did you decide this was the best way to do it?
Post # 8
I’m so jealous. It sounds lovely. We’re looking for something like that near a beach or with a pool. just hanging out for the weekend with friends and family sounds so nice.
Post # 9
@mamanhusky3 – We are also doing this on a piece of river front property. I have rented a tent, chairs, tables, etc for about 115 folks. We are having it catered. I cant imagine the stress of everything and then trying to feed that many people!!
Post # 10
@Gerbera: security deposit is $200 and refundable if nothing is damaged during our stay….we also have to sign a “waiver” releasing the owner from liability should anything happen during our stay….we’re planning definitely less than 100 ppl, probly even only 50….and the owner did mention near-by hotels tho i don’t know how far, i’ll make sure to ask, thanks!
@JennyW1: well, i’m sure it will be a weekend to remember! i really hope all works out for you! 🙂 we do want that picnic-y style, and we were having such a hard time finding a place around were we live, so i’m pretty stoked that we found this property…it is out of state for us as well but still only a 2 hour drive so not too bad….we want the same as you, for the guests to feel comfortable and to have fun….though i wish the property had a pool!! that would be awesome, esp since ours in the summer…. and the owner did recommend a local vendor she has used before, she’s been very helpful actually, i just feel like i’m not asking enough questions or that i’m missing something important…lol
@beck2325: we originally wanted to do it at a relative’s backyard but i was stressing more about issues with that idea than the idea of doing it at this property we found…lol but to answer your question, my family has always done sorta like a potluck reception at all my relative’s wedding receptions and even just parties in general….that plus the fact that we’re on a budget made the DIY catering a more feasible direction to take…we will have the help of my relatives, though with the 2-hour drive, we’ll most likely ask them to bring something that won’t need to be refrigerated….to make things easier as well, we are planning to make a menu for the day (though we haven’t planned it out thoroughly..lol) and then have relatives bring something off of that menu….the property also has a outside grill, which is cool for us, because we were also planning to grill during the reception…. 🙂
Post # 11
@HisIrishPrincess: check alwaysonvacation.com ….this is how i found this property….you can search by state and property type and even by views, or amentities… 🙂
Post # 12
@FranksMama: i’m hoping it won’t be too stressful!! lol we’re having the help of our family with the food, and it’s going to be very casual bbq style which will hopefully make it a little less stressful….
Post # 13
@MamaHusky3:Thanks ill check it out!!
Post # 14
I know I’m a little late on this thread, but I just stumbled upon it while reading some of the boards. This is actually what we are doing for our wedding! We are renting a 7 bedroom private mountain house for the weekend of our wedding. We are having the bridal party and parents stay with us at the house and holding the wedding outside at the house. The hardest part is having to plan each individual detail as opposed to possibly getting an all-in-one package type thing other venues offer. However, this is a big plus to me because we can have control over everything. We are also able to be there a couple days in advance to set everything up! It sounds like you have the big things covered. I would consider the accommodations for a wedding like outlets, rain plan, set up space…etc. For an outside wedding you are going to need a tent, dance floor, tables/chairs, and such. Good luck with your planning and let me know if you discover helpful hints! Although our wedding isn’t necessarily an at-home wedding it kind of is!