Post # 1
So, I didn’t make a very practical choice for my wedding cake. I just liked the flavors a lot and thought it tasted better than other bakeries I had tried and I went ahead and booked it without really considering the logistics. So, here’s the dilemma–My venue is located about an hour and a half north of the bakery. Since it’s so far away, the baker told me up front that he wouldn’t be able to deliver the cake and I would have to pick up and assemble myself. I had no issue with assembling myself, and for some reason I didn’t really consider how far we were actually going to have to go to get this cake (totally my mistake!).
Now, I’m thinking I don’t realistically have 3 hours to waste on the day of my wedding driving to and from the bakery. My Bridesmaid or Best Man lives right by the bakery, plus my Maid/Matron of Honor & other BM’s will all drive right by there on the way to the rehearsal dinner the evening before the wedding (I’ll already be further up North). So, I was wondering, can you pick up a wedding cake the day/night before the wedding? Will it still be fresh & taste ok? If so, I’m considering asking them to pick it up for me. Is that too much to ask of the girls in my wedding party? Any alternative options I should consider?
Post # 2
I would pay someone (not immediate family or anyone in the wedding party) to pick it up and bring it to the venue the day of.
You could store it in a fridge overnight but it won’t taste quite the same as if it were fresh and you do run the risk of it being stale. If you want to have someone pick it up the day before I would ask your baker what the best way to store it would be.
Post # 3
Wow, that is a tough one. Wedding cakes can be heavy. Do any of them have an SUV or van? I would be worried about keep the cake stable in the car for that long of a drive.
Your wedding is in October… maybe research another baker closer to your venue that can deliver and set up? Have you paid in full? Is anything refundable?
If you must stick with this baker….whoever you do ask to transport the cake, just remember they are not in any way responsible if the cake does not arrive in one piece.
Post # 4
I would be very uncomfortable picking up someone’s wedding cake. How much of a refund do you have down? Is there any chance the bakery will deliver if you offer a large delivery fee? I also don’t think it will taste quite the same if stored in a fridge over night.
I personally would cancel and find a different bakery.
Post # 5
A couple of my bridesmaids do drive large SUV’s, and I had brought one of the BMs to the cake tasting and she had said at the time she would be more than happy to pick it up…but I’m thinking she wasn’t considering the rehearsal dinner was the night before, so she would likely be spending the night up by the venue, and won’t be able to pick it up the day of.
I only had to put down a $25 deposit to secure the day, so it would be virtually no loss if I cancelled. The issue though–I’m getting married in Door County…which is a peninsula. Well, from what I could find there’s not very many bakers that do wedding cakes up there. I tried one…and was very underwhelmed, and the cost was ridiculous. The others I tried to contact were super hard to get ahold of…so, the next closest city is Green Bay (1.5 hours) where I ended up choosing the baker.
My florist is actually also coming from Green Bay…would it be completely weird/inappropriate to try and get her to help coordinate the cake delivery for me?
Post # 6
It’ll be done the day before anyway, so it’s not like it’ll be fresher picking it up the day of. I made my MOH’s cake for her wedding (butter-based cake with buttercream frosting) and finished it the day before. It stayed out at room temp overnight in our hotel room and was perfectly fresh when it was served. The main issue will be asking laypeople to transport it for you. It’s fairly terrifying transporting an elaborate, in your case probably expensive, cake in a vehicle, much less for a 1.5 hour drive, and you have no recourse or compensation if anything goes wrong once it leaves the baker’s care.
Post # 7
And she would have to be an exceptional florist to agree to take on that responsibility for you: not only will she be dealing with transporting your flowers (itself a major undertaking), she’ll be accountable for another important, easily damaged component of the day that she has nothing to do with.
Post # 8
Ohhh… did the venue have any bakers they recommend? Or was that the one you were underwhelmed with?
I just looked up Door County… as a Michigander now living in Indiana… I am jealous. Beautiful location! I miss the lakes!!
Ok, back to topic I wouldn’t ask the florist to deliver the cake. But I would ask if she knows of any delivery companies. As PP mentioned… would the baker for a higher fee? Although, he might tack on overnight stay as well since it is a 3 hour round trip. Otherwise, I would talk to the baker and ask how to store the cake overnight. Then pick and transport your cake the day before as you head up for the rehearsal dinner. Also check that the venue will allow the cake for over night storage – do they have room in a fridge? is there an added fee?
Post # 9
I agree with PPs who said to hire someone to deliver it. As they pointed out, having a normal person (i.e., not a professional delivery person) putting something so finicky and delicate into their car, driving 1.5 hours, and carrying it into your venue has basically unlimited potential to go wrong. Ask the baker or your wedding planner if they can recommend any delivery people. From what you said about the bakers available in Door County, it sounds like your baker may have dealt with this situation before.
Post # 10
Your cake will probably be done a few days ahead of time and put in the fridge/freezer. Your baker would ice the cake and have it ready for transport the night before anyways. Asking your bridesmaid to pick it up the night before and drive it to your venue would result in the exact same tasting cake as if the bakery was delivering it themselves on the day of your wedding.
As long as they have the space for the cake and have extra iceing to cover any boo-boo’s, you should be just fine.