(Closed) Wedding Contract Question – venue

posted 9 years ago in Legal
Post # 3
Member
715 posts
Busy bee
  • Wedding: February 2010

I would tell them what you want put in there and what you will not agree to. Contracts like this are not set in stone until signed. So protect yourself. Get a trusted wedding coordinator or a friend who has been married before to look through it. Don’t sign anything you are not comfortable with.

Post # 4
Member
853 posts
Busy bee
  • Wedding: September 2009

make amendments to the contract and send it back. contracts can be negotiated.  do not execute it until you’ve got their verbal agreement to your added terms. there might be some back and forth on this. in terms of standard liability – do you have a sample contract from anything else to compare with?

Post # 5
Member
3576 posts
Sugar bee
  • Wedding: October 2010

I would definitely call the coordinator and ask if you can discuss the venue contract with her.  I’ve never heard of a venue including the cost of the hotel rooms in your contract.  Does this mean you and your Fiance are paying for the guest rooms? 

I wouldn’t add anything into the contract until you discuss with the venue and tell them to add it in.  There should definitely be something in there about liability, etc.  They should have something about the insurance policy,etc.

And if you don’t trust the coordinator ask that her supervisor be present during the discussion.

Post # 6
Member
6572 posts
Bee Keeper
  • Wedding: February 2010

We’re having ours at an Inn and they do the rooms different ways, she’s very flexble. If we wanted, they could be included in our price. There’s only 11 rooms, and if we include them/they’re taken we get more perks. We’re not expecting a lot of Out of Town guests, so we’re not doing that. If they want to book rooms, they can, but we don’t have to. If they happen to get booked, we’ll still get the perks.

Post # 8
Member
290 posts
Helper bee
  • Wedding: June 2009

Just amend the contract, sign it and send it back letting her know you made “changes to reflect your prior conversations.” 

Post # 9
Member
1 posts
Wannabee
  • Wedding: August 2010

@kolodny: I don’t know how old this comment is – it says October 2010 as well as “one year ago”I did a lot of research on contracts and there should be liability info in yours ie: “indemnification language”… if this is current and you are looking for a new venue close by – Bliss Ridge is about 20 mins from Richmond: http://www.facebook.com/BlissRidge.VTweddings.vonTrapp

 

 

Post # 10
Member
174 posts
Blushing bee

I do wedding venue contracts occasionally.  I don’t know anything about the hotel stuff (including the cost of rooms), but…

…as far as the venue part goes, there should absolutely be a provision in there regarding indemnification and liability for damages.  and i think it’s smart to include something in there about refund upon cancellation by the vendor and/or upon an event of an Act of God and/or destruction or significant damage to the venue.  Form contracts that are provided to you by the vendor are of course going to be written in their favor (b/c they’ve paid someone to write it, and the atty is going to write it in the favor of their client), but there are easily some provisions that can be revised, omitted, or added to make the contract more “even”. 

If you are not well-versed in contracts, I would absolutely suggest having someone (i.e. your wedding planner) reviewing the contract for you and making suggested revisions.

Ultimately, DO NOT SIGN IT UNTIL YOU ARE HAPPY WITH WHAT IS WRITTEN IN BLACK AND WHITE ON THE CONTRACT.

Post # 11
Member
1209 posts
Bumble bee
  • Wedding: July 2011

@kolodny: most venues seem to require liability insurance, if not you can always choose to get your own (for if someone slips/falls, etc). We had our venue add a clause in our contract stating that the grass on the ceremony lawn will be green (because we had gone to the venue to go over some things one time and all the grass was dead). It doesn’t hurt to at least ask about these things 🙂

Post # 12
Member
75 posts
Worker bee
  • Wedding: August 2014

This is a sample from our contract we DO NOT want to sign yet – their legal dept worded it all in their favor and we keep going back and forth! maybe we should just get wedding insurance be done w/ it?

 

INDEMNIFICATION:

To the extent permitted by law, Client hereby agrees to protect, indemnify, defend and hold harmless Connecticut, LLC, and Properties, LLC and their respective managers, members, employees, agents and representatives against all claims, losses or damages to persons or property, governmental charges or fines, and costs (including reasonable attorneys’ fees), arising out of or connected with the Event, including, but not limited to, the installation, removal, maintenance, occupancy, or use of premises, or a part thereof, by Client, or any guest, invitee, or agent of Client, or any independent contractor hired by Client, except these claims arising out of the gross negligence or willful misconduct of the above-named entities.

 

@msnelson13:   we had to have them add an “act of God clause” even it wasnt in there to begin with – even this wording doesnt seem the best for us –

 

FORCE MAJEURE

In the event of an occurrence of a Force Majeure Event (hereinafter defined) beyond the control of ** Connecticut, LLC, **Connecticut, LLC shall not be responsible or liable for any loss or damage of any kind resulting to Patron or Patron’s guests, invitees, agents or employees from the occurrence of such Force Majeure. In the event such an occurrence renders the Event Space uninhabitable, **Connecticut, LLC and Patron agree to reschedule the Event at a mutually convenient date and time and any prepayments and reservation fees shall be applied to the bill for the rescheduled event without penalty. In the instance that the Event is unable to be rescheduled, all deposit monies remitted to**Connecticut, LLC will be refunded to the Patron. For purposes of this Agreement, a Force Majeure Event shall include, without limitation, acts of God, natural disaster (fires, hurricanes, and floods), war, riot, or any other similar event beyond the control of such party.

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