Post # 1
So I just got a email from the wedding coordinator at the hotel where I am having my wedding saying that she is not longer working there as of today.
For some reason I am freaking out over all of this. I keep thinking what if we can not have it there anymore, what if everything we have gone over gets lost of messed up with the person that is taking over her duties there now.
We are completely paid up on everything there and I am just worried that something is going to go terribly wrong. My Fiance keeps telling me that everything will be fine and we have our contract to back us up and nothing is going to change. He says just because the person is changing does not mean we can no longer get married there now.
Why in the world am I so freaked over this?? Why do I feel like now that the coordinator who I have been working with since last year is no longer going to be there my whole wedding will not be able to happen?!?!?
As soon as I got the email I called and left a message with the new person that is taking it over. I already had some questions but now I seem to have more.
There must seriously be something wrong with me to be worrying this much.
My Fiance went to get ice cream, maybe that will make it all better lol
Post # 3
I understand you being uneasy with the change in personnel. You were right to make a call and, if you can, make an appointment to go over your plans and wishes with the new person. It is their job to make your wedding go smoothly, and I’m sure everything will be fine. Don’t go in to the meeting anticipating problems, or you could set the wrong tone with the new person. As your Fiance said, you have a contract. Now you need the personal side covered so the special touches are taken care of.
Your Fiance is sweet to go get ice cream. He’s a keeper!
Post # 4
That is a great idea! I will for sure set up a meeting with the new girl. Thanks!
Post # 5
Our coordinator changed about 3 times since we booked the venue – a bit of a staff retention problem methinks. But so far it really hasn’t made any diffference, they have a pretty good system of recording meetings etc, so I wouldn’t worry too much – if you feel they forgot to tell the new girl something just gently remind her of what you wanted at the next meeting.
Post # 6
That happened with my coordinator too! I was so upset because her and I clicked instantly when Fiance and I were looking at the venue. She was so organized and detail oriented which put me at ease. When she called to let me know she was leaving I was upset. She assured me that the person taking over my wedding would be just as great as her (I’m sure they have to say that). I just figured that my venue has a great reputation for weddings and receptions that they would have just anyone take over my wedding. I think, as brides, we tend to get nervous when any changes happen to our plans! I’m sure your wedding will go just as planned! It’s hard to put your day in someone else’s hands, especially if you don’t know them very well! After I learned that our coordinator was leaving I told a few of our friends who have been married. I learned that it must be pretty normal in the wedding industry for these coordinators to move around. There were about 3 girls who also had it happen to them, and all their weddings turned out just as they thought it would. Hearing that put me at ease, as I hope it does you 🙂 Good luck with everything!
Post # 7
We’re on our fourth coordinator since we booked our venue (and at this rate, we should be able to fit in at least two more before the big day ::smirk::). It sounds like your venue has everything under control–if there were major problems, they probably wouldn’t have emailed you to let you know your point person was changing. Each time, the only way I found out about my coordinator(s) is when I emailed them with a question, someone new wrote back! If it would help you feel more confident, definitely set up a meeting with the new coordinator, as other bees have suggested. Hopefully taking the time to chat about the details will help put your mind at ease.
Post # 8
Thanks for the reassurance ladies! I think I was so worried because me and the old coordinator did clock so much and I felt like she totally got everything I wanted do ti with the wedding.
I sent her a email and said thanks for all she did and I wished her the best of luck & she told me not to worry that everything will be fine. She said she left a lot of notes too.
I guess it is quite normal to have this happen so now I feel better! Thanks again!
Post # 9
Same thing happened to us a few days ago. We haven’t met the new person yet. We also got the news this week that our photographer got switched. Guess when you plan so far out people are likely to move to different departments or just move 🙂 Good Luck I’m sure everything will work out.
Post # 10
Yea I freaked when this happened too, our venue manager was so awesome and we really wanted to work with him. Found out 3 months afterwards that he quit and no one even told us! At least they are maintaining contact with you, I’d say that’s a good sign. Don’t fret! Just make sure to go over everything again with the new person. Or at least ask them what they know so you can figure out what they’re out of the loop on.
Post # 11
This just happened to me…literally, like an hour ago and our wedding is about 3 weeks. Hope this will be enough time for everything to get a meeting in with the new person. It’s definitely good to hear that this is not the first time this has happened.