(Closed) Wedding Coordinator

posted 10 years ago in Logistics
Post # 3
383 posts
Helper bee
  • Wedding: December 1969


is she doing only DOC stuff or will she be helping you like a wedd coordinator should throught out the planning process?

what about: 

gratuities for vendors;specifically what problems do you want her addressing – what if she makes a judgement call that you dont agree with??; seating/place card table setup (if youre having arranged seating); coordinating the different vendors; making sure the vendors you hire are licensed and insured if your site requires it; reception setup; gathering people for pictures pre-and post ceremony; setting up the favors

if there are alot of items/duties you need help with, i’d suggest just ponying up and paying for a professional to do it instead of relying on family/guest…  if you have alot of florals and other "stuff" for the reception, she may have to leave the ceremony early or miss it altogather to set up your reception venue???

maybe sit and chat with her as to how much time she is willing to and comfortable in spending "helping" you with her brother’s wedding; i’m sure she has a life of her own and maybe she may not have the time you are expecting?? just a thought

good luck and happy planning!


Post # 4
146 posts
Blushing bee
  • Wedding: September 2008

to add to what anti zilla said, i would definitely fill her in on the vendor contracts and what you envision etc. so that when issues with vendors arise she can deal with it properly. Also you don’t want her running to you for every little detail so make sure everything is clear to her, but you might want her to give out the final payments as well to the vendors so that you can enjoy the night more instead of seeing your money fly away   or leave that up to one of your parents.

-gifts probably need to be transported after the reception to another location so make sure she’s on top of that too. 

Post # 5
1061 posts
Bumble bee
  • Wedding: September 2008

i would also add that the DOC needs to make sure that the venue is left in the same condition as it was before you got there (cleaning up, making sure the vendors are paid, putting what’s yours in your car), so she often needs to stay until the very end.

keep in mind that your sister in law will need to do "sister in law" kind of things during the wedding — taking pictures, spending time with family, and enjoying the day herself. i’m not sure that i would put her in that position, given all of the professional responsibilities that a DOC needs to take on that day. just a thought!

Post # 6
388 posts
Helper bee
  • Wedding: July 2018

Sounds like you’ve listed off duties pertaining mostly to the ceremony.  What about the reception?  Vendor coordination is the big one.  Will she be in charge of making sure your overall look is achieved? 

She’ll need a list of the following to make sure they arrive and deliver the services you contracted, unless your venue is handling it all for you:-Florist, Cake baker, DJ/band, photographer, DJ.

Seating is big.  Give her a list of the master seating chart ahead head of time.  Often times, there are changes that need to be made when people start showing up.

How about any special items you’ve purchased like guest book, toasting glasses, cake cutter? 

And post-ceremony group pictures can be challenging.  You often hear after a wedding that a sister or brother was not in the family portrait because they weren’t told to stay after the ceremony.  At your rehearsal, designate a person on each side of the family to be responsible for getting everyone you want to be ready for family pics so it goes smoothly and doesn’t take longer than necessary so you can enjoy your reception.  Good luck.


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