(Closed) Wedding day timeline?

posted 6 years ago in Logistics
Post # 3
Member
273 posts
Helper bee
  • Wedding: April 2012

I am certainly no expert, but I am having a break in between the cocktail hour and when dinner is served.  We’re going to do the first dance and other stuff after cocktail hour and then have dinner start being served.  Not sure how many guests you’ll have, but i think dinner will take longer than 45 minutes.  My venue estimates 2 hours for the entire sit down meal.

I also would build in some extra time for the rehersal unless you have a small wedding party.

Besides that, the timing seems pretty realistic.  I am just building in at least 2 hours of time that is not scheduled to absorb anything that runs over or late.

Post # 4
Member
3175 posts
Sugar bee
  • Wedding: May 2012

I think it sounds pretty good, though kind of hectic! What about lunch for the bridal party?

Post # 5
Member
2775 posts
Sugar bee
  • Wedding: April 2010

Sounds pretty good to me, though 30 minutes sounds a bit rushed for eating dinner.  I like that you are not withholding dinner until the special dances and speeches are complete, and that you are doing the special dances and cake cutting while people are still seated (but fed!) rather than interrupting the flow of the party once the dancing gets underway.  (In my experience, usually the cake cutting comes later into the evening after people have been dancing awhile).

Have you worked lunch into the day for your BP?  If the day is starting at 8:15, you’ll all need a real meal at some point before dinner.

Post # 8
Member
2775 posts
Sugar bee
  • Wedding: April 2010

@HappilyEverAfter54:  You could switch the order of the first dance & cake cutting.  That way you wouldn’t need 30 minutes allocated to getting/eating cake.  You could just cut the cake, and let the serving/eating of cake flow into the dancing part of the reception.

Post # 10
Member
1734 posts
Bumble bee
  • Wedding: June 2012

@HappilyEverAfter54:  I would make sure that you and Fiance know pretty well exactly what you’re doing before the rehearsal, and communicate it clearly to others in advance. 30 min may be a little tight for that. If you need to, you could maybe move it back a smidge. How many folks are you doing hair and makeup for? 4 hours seems a little long there, but you’re also probably right to pad the time…

I love that cocktail hour has candy. 🙂

Post # 11
Member
2775 posts
Sugar bee
  • Wedding: April 2010

@HappilyEverAfter54:  I think you’re fine opening the bar after the cake cutting.  Since you’re transitioning from cocktail hour directly into dinner with no lag time, those who want a drink with dinner can grab it at that time.

You don’t want to open the bar while people are seated for dinner, because once they start getting up to get drinks, you will never get them all seated again, and you want them to be seated and paying attention to your first dance and grandparent tribute without having to make a “sit down!” announcement.

Post # 13
Member
828 posts
Busy bee
  • Wedding: September 2012

@HappilyEverAfter54:  How many people are in the bridal party and how many makeup artists/ hair stylists do you have?

Again, the amount of time for the rehearsal depends a bit on how many people you have and having to direct them around, but I think that most people set aside an hour for rehearsal. Of course you’re working on a tight schedule.

If you are having a plated dinner it takes longer than a buffet or that’s what my caterer was saying since there’s more time for clearing and serving the courses.

Post # 14
Member
391 posts
Helper bee
  • Wedding: July 2013

I would move the dances and cake around.  Maybe doing the dances when everyone comes in from cocktail hour?  Usually when you cut the cake is a signal for people that it’s ok to leave.  So you might want to put the cake cutting after the older people music even?  Obviously, it’s up to you.

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