Post # 1
I plan to make wedding gift bags for guests that will be staying in my hotel block, but not really sure how many to plan for. We’ve invited 215 to the wedding, about 20% coming from out of state. How many people usually stay in a block and how many bags should I make? I’m thinking about 30. I just don’t want to wait until the last minute when people are making reservations to start buying supplies!
Post # 2
I think this is a kind thought but don’t you think that is added stress you don’t need? I would skip it. they may think it is nice but will forget about it in a minute. If you insist. Call the hotel and ask them for a head count before buy items.
Post # 3
shelie525: I did this! I had a great realtionship with the hotel and just asked how many have booked out of my block. I was in contact with them a few months leading up to the wedding because we had exceeded the number of rooms in the block and had to expand the block.
We invited 176 to the wedding, had 126 attend, and 22 rooms were booked. I bought enough supplies for 30 rooms. My Mom, one of her girlfriends, and I made up the bags one Saturday afternoon a few weeks before the wedding. We just made all 30 and gave the extras to the hotel. All the bags were gone the next day so I think some guests came down and asked for another. We had made home made cookies to include – one recipe from each of my grandmothers. So I’m sure my Aunts and Uncles loved the reminders of their Mothers who have passed for a quite a few years.
Also, so many people posted pictures of it on FB the night before the wedding, saying how nice and welcome they felt and how excited they were for the next day. So I know they were appreciated!
Post # 4
shelie525: We did this and the guests loved it! I too love it when we stay over at a hotel for a wedding. We made about 40 and had about 32 rooms booked. The hotel was great about keeping us updated (daily emails) on the guest count so we were prepared and I specified which people should get two bags – parents, 2 couples shared a room, bridal party, etc.
I think it’s worth the work for sure and once we bought everything it only took a couple hours to pull together. We included things that are from the area where we live & got married (Philly – tastycakes, UTZ & Herr’s chips, etc) as well as where I’m from (Kentucky – bourbon balls!) plus plenty other snacks, advil in case they party hard, and such.
Post # 5
- Wedding: October 2016 - Waldorf Astoria, Orlando
shelie525: I’m doing this for every guests that is attending (it’s a destination wedding)… But I only have 54 to make! The people that I have mentioned it to (FH, Future Sister-In-Law, my sister, my father and my mother.. who I asked for advice) all stated that it was a very kind gesture and that they would love it… But it was by no means a requirement! I still plan on doing it!
Post # 6
- Wedding: June 2015 - Holly Hedge Estate
shelie525: I did this. I had 105 people at my wedding and a lot of them were staying. I actually contacted the people (relatives) who i wasn’t 100% sure whether or not they were staying at the hotel. I also made 1 bag per couple…and then if someone was coming solo I just gave them their own bag. I went to Bed bath and beyond and went down that isle that has mini travel size things and piced up a bunch of stuff. Then I got really cute brown and gold paper bags from Michaels’ and found Ombre tissue paper and hand wrote the name labels, then printed out a cute welcome note to go inside. Honestly, it wasn’t too much of a headache for me, i kind of enjoyed it because I knew the guests would appreciate it. I made about 40-45 bags in total. I put in: tissues, advil, water bottle, fruit/nut bar, cheez-itz, chocolate kisses, mints, pirate’s booty popcorn……. I went to my friends wedding a few months before mine and her welcome guest bag basically saved my life the next morning LOL. I ate chips and advil like a champ that next day 😜
Post # 7
shelie525: Call the hotel after the block rate expires and ask how many of your wedding guests are planning to stay there, and then drop off the appropriate number of gift bags a day or two before the first guests start to check in. Make them a couple weeks ahead of time and drop in any perishable items, such as food or drinks, just before delivering them. For supplies, just guesstimate and err on the side of buying too many rather than too few. You’ll probably have leftovers, but oh well.
Post # 8
shelie525: We did this! We didn’t have to call the hotel because the wedding was very small and 90% of the guests were from Out of Town, but everyone really liked it. I’d call the hotel and see what you’re at – you don’t want to make 30 bags and then find out that there was only 10 or so rooms booked or that there were 55.
Since ours was in Hawaii, we included a mini sunscreen, chapstick, some local snacks and chocolates, magazines, water blowup toys (for those with kids), jerky, a map, some local beer or martini mix, and some touristy things that they LOVED in some nice beach bags. I think it’s nice to give them something, especially since they made a trip out there for your wedding.
It took my mom, sisters, and I maybe two hours max to put everything together for 15 bags. Once you have the stuff, it takes no time at all.
Post # 9
Thanks for all the replies! This is very helpful! I’ve been googling for answers and finally decided to join this board (after reading a million of them)