(Closed) Wedding Guest Count, what were your numbers?

posted 4 years ago in Beehive
Post # 2
9139 posts
Buzzing Beekeeper
  • Wedding: November 2013 - St. Augustine Beach, FL

We invited 80 knowing quite a few would be unable to make it.  Only around 30 RSVP’d as requested so we had to track guests down a few weeks before the wedding.  42 guests actually attended the wedding.

Post # 3
1678 posts
Bumble bee
  • Wedding: May 2014

Nikkimcq:  we invited 158 people, about 115 sent in their rsvps, and we got a total of 133 after texting/calling the remainder. i can’t believe how many are actually coming considering its out of town!

Post # 4
10453 posts
Sugar Beekeeper
  • Wedding: February 2014

We invited just over 180, and had 153 on the day of. 

Post # 5
1460 posts
Bumble bee

Invited 71 guests. About 54 RSVP’d (we had to call for quite a few of those) and we had a total of 57.

Post # 6
246 posts
Helper bee

Nikkimcq:  My invite count is 300.


it is not the custom where I live to RSVP- you give people the cards and wait to see whether they show up or not. Gatecrashers are common so even if some of your guests do not come, you have to provide food for more than the invited number to avoid the embarrassment of having food run out at your wedding.

I don’t know if my parents and some of my aunties and uncles will come, because my parents oppose my marriage. So I’m thinking my side will be less than my invited 150 😛

Post # 8
246 posts
Helper bee

Nikkimcq:  I feel the same way about your “system”- what if people don’t RSVP and you don’t budget for them, but then they DO come? They might say the RSVP got lost in the mail or for some other reason couldn’t reach you, so theyre sorry, but here they are!


:-O :-O :-O



Post # 9
1772 posts
Buzzing bee
  • Wedding: July 2014

We’re months away from knowing final attendance numbers, but so far we’ve invited 188 and 109 have rsvpd yes, 59 have rsvpd no, and we’re tracking down the last 20 ppl. We’re estimating 115-120 max. (declines are higher than typical because it’s a domestic destination wedding.) we’d like to be able to invite up to 10 more depending on declines. 

We’re going to assume some no-shows on my FI’s side when we give final counts because his parents refuse to bless the marriage so we expect some of their friends and some relatives won’t attend despite yes rsvps. Luckily, because it’s a destination wedding requiring nearly everyone to schedule flights and hotel rooms in our block, we’ll be able to monitor who’s actually coming and who probably isn’t based on who has reservations after the refund deadline has passed. 

Asichka:  as a bride who at one point considered having the type of wedding you’re describing (my Fiance is Nigerian), but at typical US wedding venues, I quickly learned it’d be a nightmare for us/me. I found that it works to do the non-RSVP way with banquet hall and caterer/drinks that are cheaper buffet or more flexible because they’re accustomed to that system or RSVP way at more standard US wedding venues with typical US catering arrangement. 

For RSVP required system: before sending out invitations, we’re supposed to budget for everybody we invite, not just yes rsvps. Then, if we don’t receive rsvps from ppl, most couples track them down (by phone, email, text, fb pm, however) until they get every rsvp. So ppl tend to know exactly how many guests will attend and exactly who is or isnt. Usually under 5% no show or don’t act according to their RSVP. And we often have to pay per plate or per person (not just by a total food amount per tray) well in advance of the day (2 weeks to 1 month). So if we didn’t know how many ppl were coming pretty much exactly, that wouldn’t work at all and we’d waste tons of Money that we couldn’t get back. 

Post # 10
2610 posts
Sugar bee
  • Wedding: May 2014 - Madison, WI

We’re a little over a month away from our wedding…

SO far…We invited 165 people, 110 Accepted, 40 Decline, 15 Have not Responded.

Post # 11
171 posts
Blushing bee
  • Wedding: March 2014


RSVP’d yes: 75

Came: 72

Post # 12
6530 posts
Bee Keeper
  • Wedding: September 2013

Nikkimcq:  invited 220. invites sent 120. Actual RSVPs 167 and all 167 showed up. We had no no-shows

Post # 13
1508 posts
Bumble bee

Asichka:  Oh my gosh. I would be a nervous wreck! I just want to know exactly who is coming so we can move on with the seatibng chart haha!

We invited 80 people, but some family in the US we don’t think will be coming. I am hoping to keep it around 60 people.

Post # 14
1772 posts
Buzzing bee
  • Wedding: July 2014

MissLibra:  Correct me if I’m wrong, Asichka:, but I’m guessing you don’t do a seating chart, right?  There are just enough tables and chairs and ppl sit wherever they want to.  It’s more like a community wedding because you don’t know how many from any family/group of ppl is coming til they show up.  So usually food is buffet, not plated, and there are no table or seating assignments.  

Post # 15
4047 posts
Honey bee
  • Wedding: January 2014

We invited about 125 guests. 80 RSVPs came back (or we had to call and track people down). A few days before the wedding we had two people cancel on us, so my uncle (by marriage) had his sister and her husband come… even though I never met them, but they were fun and filled empty seats! Then we had an additional 9 no-shows the day of the wedding, making our final count 71.

My wedding was out of town for most guests, but in the same state for most. My husband’s side was all coming from overseas.

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