Post # 1
I have just started planning my wedding in Tuscany for next year but I am not sure what to do about booking a venue. Myself and my fiance are from Canada and so are all of our family members so this is a big request of our potential guests. We have been suggested a few venues from our planner and most are suitable for about 25-40 people. This is what we would expect to have at the wedding- but we are going to invite more than that. Do we go ahead and book something that may not work for all of our guests if every single person attends? And if anyone has any experience with an Italian destination wedding I would appreciate any advice on locations or vendors!
Post # 2
I would not book a venue when you know you’re inviting over the limit. The risk is too high. Even though the likelihood of everyone attending (especially for a destination wedding) is small, what happens when everyone decides to make a vacation out of it and come? Now you’re stuck with a venue where you can’t fit everyone and you’ll have to scramble. I’d either cut down the guest list, or find venues with larger capacities.
Now, if you’re only inviting a few people over the capacity, then it’s probably worth the risk. But if you plan on inviting way over the capacity, I’d rethink it.
Post # 3
Agree with PP. Book a venue that has enough seats for the invites you’re going to send out.
Post # 4
No, do not book for the full invited list. You won’t even get a fraction of the list- and you’ll probs have a big fall off even from friends and family you expect.
Post # 5
How many people are you expecting to invite? Are you looking at a venue that seats 40, but planning on inviting 100? That would be unusual. I would say you may be ok, with may 10 or 15 over, but what if they come and they don’t have the space for two more tables? I would be mortified. Are there no slightly larger options available just for precaution? I can see not wanting to jump from a space that seats less than 50 to a space for 100 because then you are just left with empty space if not everyone shows.
Post # 6
Are you able to reach out to your guests and see who is planning on coming and who is an absolute no? Obviously, people will say one thing and can easily change their minds when it’s time to start bookinf flights and hotels and realizing how much they’re going to be spending, but maybe it’ll help you get a better idea? I’d rather play it safe and have some empty seats than book a smaller venue and not have space for people who have spent a shit ton of money coming to your wedding.
Post # 7
I think for destinatation weddings it’s ok to book a venue which holds less than you will be inviting. I’m having a wedding on the West Coast and know that many of my East Coast relatives/friends will not be able to make it. Our venue technically fits 120 (we invited 120) but with a dance floor and such it comfortable holds 80 (we’re only expecting 50-60).
Post # 8
I would normally ALWAYS say no, dont book a venue with less seats than you guest list. But from Canada to Italy you arent going to get ahuge number. The risk is, you dont know what that actual number will be.
How many are you planning on inviting? I would think if you plan to invite 80, and expect 20-40, just book space big enough. If you are inviting 250 and expecting 20-40, well thats another story.
Also I would not reach out to people to get a rough idea if your wedding is next year. You will get soo many “yes of course we will be there!” answers but when it comes down to it a lot of those will change their answers closer.
Post # 9
We created a spreadsheet and evaluated one by one whether qe thought people would attend. We then booked a venue that would accommodate all the probables and maybes. We thought our max would be 140 and ended up with 100 guests.