Post # 16
Thank you so much for your answers and tips so far!!!
Here is the exact wording (and text formatting) from the contract:
Coordination Policy: [Wedding planner’s name] is a full service wedding coordinator. Therefore, I (client) understand that [wedding planner’s name] will be the booking agent for ALL wedding related vendors unless authorized in writing prior to placing my deposit/retainer.
Post # 17
That is NOT common or a standard policy among wedding coordinators. I’m a wedding photographer and have been in the industry for over 6 years and never heard of that. I have heard of VENUES having that policy but not wedding coordinators. They are a vendor just the same as your photographer or florist. She has no say to dictact that to her clients. But if it’s a policy of hers, she may not be so lenient to stray away from it. So I wouldn’t book her and I’d go with someone else. Or at least ask her to forego that part of her contract. It doesn’t hurt to ask.
Post # 18
Himbeere: So where are you getting the 15% from? Is that in another clause that you didn’t list that talks about that.
Does the contract elsewhere define what “booking agent” means?
Also, if this is causing you this much drama already, perhaps it’s time to look into another planner. Are there other options for your DW? And have you spoken to this one since you posted? I had a couple vendors add/remove clauses in the contracts at my request— which is *different* from saying “Oh that part isn’t a big deal, it doesn’t matter” if they don’t take it off…
Post # 19
Eradicatereality: The “contract” is really short, less than one page, and only has the coordination policy along with the payment and cancellation policy on it. It does not specify what “booking agent” exactly means.
The 15% coordination fee is not in the contract but on her website… she offers several wedding packages (these already include her coordination fee), but it says on her website if you want to add anything from her a la carte list, then every item you add you pay extra plus a 15% coordination fee. I wasn’t too happy about that since I know that most planners charge a flat fee but seeing that in the end the extra coordination fee came to only $150 I decided not to argue about that.
I have sent our planner an email asking about this policy shortly after I posted on this forum but unfortunately so far I haven’t gotten a response… but then it took almost two weeks to get a quote after my initial contact with her. I starting to think more and more that we will just go with another planner, its a very touristy area so there are definitely other options…
Post # 20
Himbeere: I think that’s the right choice. The payment schedule is bull frankly. You want a flat rate. And more importantly, it’s 2015. She shouldn’t take a week to send you a contract if she wants your business. If she’s doing that now, I would imagine it will only get worse as the planning goes on which will be more and more stressful to you. That planner is someone you’ll interact with a lot. Get someone you feel totally comfortable with that’s reasonable and responsive.
No matter what she says about the clause or the contract, it seems like that would really be your best idea at this point. Maybe your venue has reccomendations. 🙂 Good luck!
Post # 21
Himbeere: with respect to the term that you posted: “[planner] will be the booking agent…”
note that the term does not specify who needs to provide the written authorisation.
Based on this poor drafting, the inability to coalesce all key terms into one agreement, uncertainty over price, and tardiness, it seems best to prevent further disappointment by not proceeding with this Planner.
Contracts are supposed to allocate risk, not cause anxiety. Next…
Post # 22
I got a reply from my planner regarding that policy, unfortunately it is not very satisfactory:
“This ONLY applies to couples that are booking their own vendors after they have secured as as their Full Service Planner.”
I’m not really sure what to make of this very brief and lacking statement, but I’m assuming this: If one picks for example a photographer that is not on her preferred vendor/a la carte list, one can do that, but one has to still book this photographer thru her and therefore pay her the extra 15% coordination fee for this “service”.
That’s incredibly disappointing… it kinda sucks to have to start looking for another planner now, but just these past 3 weeks I have been anxious about this and it’s most likely not going to get any better.
Sigh… thank you everybody for all your comments and help!!!
Post # 23
I would definitely look for another planner.