Post # 1
Hi Bees! This my first post, but I’ve been reading tons of helpful posts as a lurker : )
I hired a wedding planner about 6 months ago for my wedding in October. And I just found out that a distant cousin, who is getting married on the same night as us, hired the same planner. So the planner double-booked. Is this common? Is it acceptable? I know some big companies don’t flinch at the idea of multiple weddings on the same day, but our wedding planner is not a big company. She’s pretty new at this and she told me she has a (meaning singular) assistant. I can’t imagine how she’s going to pull this off- especially since her contract says she will be on-site from start to finish. I’m pretty upset and concerned about how this is going to play out. Has anyone else had a wedding planner double-booked? I will obviously bring this up with her, but I want to get an idea for what is normal. Was it unreasonable to expect to be her exclusive client for the day? Or do we need to start looking into another planner?
Post # 3
I think it is okay if she is planning on being at your wedding the entire time, per the terms of your contract. Did the contract say she and her assistant would be there? Then I would probably have a problem with it. I would want specific assurances that she would be at my wedding the entire day, per the terms of the contract.
Not sure what she is supposed to do for you that day, but if she is setting up decor or something, I would also want to know who she is hiring/bringing to help her accomplish these tasks. I would not be okay with her leaving at all. That is not what you hired her for and not why you contracted with her.
I would just call her and ask. Maybe her intent was to send the assistant to your cousin’s wedding and she routinely hires other people to assist in set up of decor. Then I wouldn’t really see a problem with it as long as those people are reliable and she can guarantee that everything will go according to plan.
Post # 4
Could also be that she’s helping plan your cousin’s wedding but not doing day of co-ordination for her?
Check your contract and ask your planner to clarify any grey areas 🙂
Post # 5
I know of several wedding planners who double-book and have assistants or associates working the other weddings. I would clarify with your coordinator that she will be present at your wedding for the entire duration, and do so in writing.
Post # 6
Thanks guys. This is really helpful. I was thinking that she’d be running back and forth between the two weddings, so I need to clarify with her. It might not be a problem if she’s going to be mostly uninvolved in the other wedding on the day-of (though I should make sure the other couple knows if that’s the case…)
Thanks for your help!