(Closed) Wedding planner fired, Now what do I rent?

posted 6 years ago in Reception
Post # 3
4193 posts
Honey bee
  • Wedding: July 2012 - Baltimore Museum of Industry

Talk to your caterer- they’ll be able to tell you what they provide/if their staff can do chair moves (may charge for it), etc. If you haven’t yet decided on your caterer- do that first- no point in getting quotes for things you may or may not need. (One caterer we talked to would have charged for barware rental, another didn’t)

Then-go to the rental company- they’ll be able to best estimate what percentage of overages you need- our rental company had the recommendations printed on their brochures.

Post # 4
40 posts
  • Wedding: September 2012

My caterer is providing the flatware and plates and all that stuff. I’m renting the ten and tables and chairs. I planned on using the same chairs as the ceremony (~60 ppl) and the person at our venue said his staff will help us move the chairs. I asked a few family members if they would mind helping move them as well – my mom always says that when one guy sees another moving things like that they all start to help.

I decided to not rent table clothes and whatnot. If you aren’t fussy about it why not go down to a dollar store or party place a get a giant roll of coloured (yet plastic like) table liners. Makes for an easy clean up and more money in the pocket for you.

There’s always ways to save on things you rent, but it depends on what you want and what you want it to look like. If you want laid back reception where you don’t care what people eat off, even plastic dishes can work. But you need to decide on what you really have to have and what you really want for your big day.

Post # 5
2692 posts
Sugar bee
  • Wedding: November 2012

I agree about looking into caterers before you get quotes on plates, glasses, utensils, etc.  You might find one that has all that included in their price.  Also, you can go ahead and look for tent rentals now since you need that.

As for linens, some caterers might rent those as well or even include them in their package.  But there are other places as well.

Just go by your guests: 70 guests-20 per table: so 7 tables and 70 chairs.  You can for sure use the same chairs for the ceremony and reception. 

Post # 6
228 posts
Helper bee

If you are making your venue wedding-ready from the ground up, I have to warn you that it can be FAR more expensive than you think.  Our original venue had to be built up like that, and it would have added $10,000 onto the bill for rentals alone!  We were doing rentals through the caterer (many caterers will help you rent and set everything up) and even though we were warned the rentals would be extensive, I had no idea how much it would end up being.  This included tables, chairs, and linens for 150 people; basic lighting (just enough to see once it got dark); portable bathrooms (there are actually some really nice ones out there, but they’re expensive!); a small dance floor; and a generator.  It did NOT include the place settings (included by the caterer), a tent, or heat lamps, which I suspect you’ll need if you’re having a winter wedding.  These additonal items probably would have added another $3-4K.

Luckily, the venue we ended up using required very few rentals, so we saved a lot of money in the end.

It might be a good idea to sit down and make all these calculations to see if it will blow your budget.  If so, it might be a good idea to move the wedding to a restaurant or other venue that doesn’t require so many rentals.  There are better things to spend your money on!

Post # 7
43 posts

A great resource for rentals is RentalComp.com.  You can see all the options, compare them and then you’ll be able to deal with the vendors directly. It’s a great way to see everything in one place…kind of like ebay for rentals!

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