(Closed) Wedding planner not available on wedding day

posted 5 years ago in Ceremony
Post # 2
1730 posts
Bumble bee
  • Wedding: June 2015

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fizzywater:  This actually happened to me, and everything was totally fine! Our wedding planner ended up being in her best friend’s wedding on the same day as our wedding (her friend got engaged well after us). Her assistant was brought into the planning process as soon as she knew this, so we got to know her, and she got to know us. I can say that our wedding went off without a hitch – the original planner was there every step of the way, except the actual day, and her assistant was amazing. I can’t say it would work out so perfectly in every situation, but it definitely can work out!

Post # 4
1189 posts
Bumble bee


Our “main” wedding coordinator wasn’t at our wedding on the day of, one of her team members was and she was absolutely perfect. I would just ask for the person who will be with you the day of, make sure they are cc’ed on decisions that impact the day (vendors, timing, etc) and meet/skype with her beforehand.

A year is still a ton of time so don’t freak out 🙂

Post # 5
443 posts
Helper bee
  • Wedding: March 2017

I wouldn’t be too worried, you’ve plenty of time for the other peope to be involved and up to speed. Your main planner could end up sick or pregnant or anything in this time so a plan B is always a good idea anyway.

I would absolutely ask for a discount too

Post # 6
1115 posts
Bumble bee
  • Wedding: September 2017

If she has a team and can set up an action plan it will be to totally fine! don’t worry bee! 

Post # 7
2163 posts
Buzzing bee
  • Wedding: April 2017 - Valleybrook Country Club

If she has a team that she trusts working under her name, I wouldn’t be worried. However, I would be sure to ask to meet someone from that team during one of your meetings to be sure that your vision is completely understood by that person and to help ease your mind.

Post # 8
235 posts
Helper bee

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fizzywater:  A similar thing happened to me — the main planner we hired is pregnant and is due about 2 weeks after our wedding date — so obviously isn’t going to be available that day! (We (and she) found this out after we have booked her and her company.)  

We are working closely with her and her assistant now, and the assistant is going to take over the day of work.  

Long story short, just make sure you meet a few times and include whoever is going to be your day-of coordinator before the wedding and everything will be fine! These people are pros and know what they are doing. 

Post # 9
24 posts
  • Wedding: July 2017

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fizzywater:  I wouldnt stress aobout it. If your planner is that good, you knw she only hires a team of people tahtcan carry out her job and style just as well.

I work for a wedding planner. Sometimes she has 3 wedding on the same day so she can be at all of them. She always has a lead planner and an assistant at all weddings. The lead planner will usually go to the finalwalk through and the rehersal so there will be time to get to know who will be there on yur wedding. She wont charge less because she is letting you know this now. Thats how the business works.

Planners are supposed to take some of the stress away! I would just make sure you find out who the assistant will be and include her on all communication so shes up to date!

Post # 11
184 posts
Blushing bee
  • Wedding: June 2016

I wouldn’t worry too much about it, especially if the original wedding planner has enough confidence in her team to be able to replace her, then it’s hers & her company’s reputation on the line. No matter what, the assistant or any other hired DOC will probably do a better job than what your sister could have done (’cause let’s be honest, they’re professional vs family/freebie). Sounds like you’ll have a DOC + an assistant correct? If so, that’s even better!

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