(Closed) Wedding timelines? Would these work?

posted 4 years ago in Logistics
Post # 2
Member
1377 posts
Bumble bee

Just a few thoughts, I think your timeline is good but

a) will every guest want to do the scavanger hunt? (older guests may prefer to socialize instead)

b) food and drink should be available beginning at 5 while guests wait for you to finish with photos

c) then you and hubby can sneak away for a few sunset photos around 8pm

Post # 3
Member
3444 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

hmm…how many guests are you having? I’m trying to figure out how a local park and food truck snacks will be nearly $10k. Unless its a regional thing. Here our park is $600 for 5 hours, catered food and all equipment is roughly $2300 but we only have 50 guests. As far as your timeline I wouldn’t count on the scavenger hunt distracting everyone. Lazy guests, like myself, might not be into it and older guests may not wish to participate either. Regarding food are the corn chips, salsa and guac all you’re serving if you don’t make nachos? This isn’t a meal for me those are snacks or appetizers and your reception is around dinnertime. I think you definitely need an actual meal at some point. 

Post # 4
Member
3444 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

Also, definitely would not ask friends or family to help clean up. Please pay someone to do this.

Post # 7
Member
2699 posts
Sugar bee

Timeline is fine but could provide more food with a $10k budget. Chips and salsa is not sufficient for a five hour event spanning dinner hour. 

Never mind. Read your update. Whew!!

Post # 10
Member
3444 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

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littlecats :  Totally get it now. At first I was thinking I’d be skipping out early to eat if I was your guest. ๐Ÿ˜‚ Tacos are awesome.

Post # 11
Member
7265 posts
Busy Beekeeper
  • Wedding: September 2012

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littlecats :  All of your timeline hinges on your date and the sunset times, so I’d check that first. Personally, I’d probably skip the champagne pre-cermeony because passing it out and then cleaning it all up and collecting glasses in 30 minutes is going to be a logistics nightmare. I’m all for casual weddings, but I’d probably also skip the scavenger hunt. As a guest I really wouldn’t want to treck all around a park for an hour – I’d rather just relax with drinks and food. I’d just set the apps out after the ceremony and let your guests eat those and drink while you have photos taken. I’d probably try to find a way to do more than just nachos though.

While it sounds great in theory to not have a “set” dinner time, you have to remember that you’re likely renting the food truck based on not just the amount of food but also the amount of time you plan to have them there. You don’t have to start dinner while you’re still taking photos – that’s what cocktail hour and apps are for!

I can tell you my experience as a wedding photographer is that no matter how hard to try to make it “casual eat when you want” literally every single time as soon as the dinner food is out everyone heads straight for it. I’ve worked so many weddings where the couple just wanted people to visit food stations at their leisure but instead they treat it like a buffet.

Have your photos and open the food truck when you get back and just continue with a casual atmosphere of people eating, playing cornhole, drinking, and chatting. Have the food truck available for a couple of hours but I wouldn’t expect that people will just eat throughout the night.

Post # 13
Member
1282 posts
Bumble bee

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littlecats :  With timeline A, why are you giving out champagne at 4:00?  Is it so the guests could have to toast you after the ceremony at 4:30?  I am a bit confused by this.  I went to an outdoor wedding and right after the ceremony the champagne was handed out for a toast immediately after the ceremony.  It was a smaller wedding so the couple was able to get a picture with all the guests gatherered toasting them.

Something else to think about – if you’re handing out champagne at 4, then not eating anything until 6, that’s 2 hours of having alcohol on an empty stomach.  Not a real good idea especially if it is warm out.

I don’t like the idea at all of sitting on pillows.  Nope, nope, nope.  I like to get dressed up to go to weddings and there’s no way in hell I’m sitting on the ground.  It sounds like a more informal wedding, which is fine, but please make sure you have enough actual seats for your guests.

I also wouldn’t be thrilled about a scavenger hunt.  Adults like to mingle and talk, they don’t need something like that to entertain them.

I would modify the timeline to 4:30 ceremony (no champagne before hand), 5:00 appetizers (nachos or whatever you’re having) while you and your huband/bridal party take pictures.  Then have dinner at 6.  Speeches are usually given while dinner is being served but in your case you can do the speeches once everyone has their first plate of food.  Then do the cake cutting at 7:30, and I assume you’re having that for desert.

I’m also assuming you’re not having dancing since you don’t mention it.  What about drinks?

Post # 15
Member
3444 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

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redmango :  <<< Good point regarding seating.

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littlecats :  Is it clear on your invite that this is a very casual event? Like jeans and tennis shoes? I wouldn’t want to walk through the dirt and grass in my nice clothes and shoes. Not opposed to pillow seating but make sure the ground will be dry. Whenever I go to parks around here the ground under the grass is saturated so sitting on blankets or pillows would not work. Its tough to walk through the grass in tennis shoes without sinking in I can’t imagine trying to do so in heels. We’d have flooring cover the ground in the ceremony seating and reception areas. But this might not be an issue where you are. ๐Ÿ™‚ Just a thought.

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