Post # 1
So, our wedding is on a Friday night, and we are expecting about 100 guests.
Our ceremony starts at 7pm for a few reasons: we wanted to give travelers time to get to us after they got out of work, and at one point we thought we were only going to have a dessert reception (but now we have having soup, salad, sandwiches, and cake).
Our ceremony and reception is at the same venue, just rooms away. As I said, the ceremony starts at 7pm, and is only going to last 15 minutes, tops. Then the guests make their way to the reception space immediately following, at which time the ceremony room is taken down by the venue staff and the catering is set up by our caterer (I’ve been told this takes 30 minutes). In that 30 minute window from 7:15 to 7:45, the guests will be able to visit the bar for cocktails, and informal family pictures will be taken by my sister in the venue’s picture studio space (luckily by venue used to be a photography studio, so it’s beautiful). Dinner will be buffet style, and I assume the guests will probably be done eating by 9pm as the people will start getting food at 7:45pm (during dinner, the maid of honor & best man will give speeches). Hopefully eating will be done by 9pm, because then dancing will start and the drinks will be flowing until 11pm when the festivities end.
I’ve been told by my venue that I may be able to extend the reception until midnight for an extra $100, but I’m not sure if I will need to or want to considering that many guests at our wedding are elderly or traveling far distances and not exactly “party people.”
Please tell me if this all seems really rushed, because I’m a bit concerned that I’m going to be panicing the whole time about fitting stuff into a neat timeline, but then again I don’t want to pay the extra $100 to dance in an empty room lol.
Post # 3
- Wedding: June 2014 - DD born 2015 DS born 2017
Will the 30 min gap be enough time for the informal family photos with 100 guests milling around?
If the guests aren’t ‘party people’, it isn’t worth the $100, but if you don’t mind people trickling out and want to dance with the remaining younger party animals, I’d say book it just in case.
Post # 4
Thank you for the feedback!
Post # 5
I’d pay the extra $100 as imo, it’s not much if it means spending more time with the ones you love! I wish I could tack on an extra hour, but our venue doesn’t have that option. Our reception is scheduled to start at 7:30pm and I’m def worried! Our ceremony starts at 6pm however, but we have a full cocktail hour.
p.s. make sure to take into account the extra expenses with the DJ and keeping the bar open (if applicable) if you decide to do the extra hour!
Post # 6
@arabesque: Thanks for the suggestion! For whatever reason, I hadn’t considered the extra cost of drinks/ bartender.
Anybody else care to chime in?
Post # 7
We are having a Sunday wedding, ceremony at 6 pm, reception following that ends at 10 pm, so a similar time frame. Ceremony and reception are at the same location. I actually feel this is enough time for us. We are keeping each part of the day very quick and short (ceremony 20 min, photos after 30 min, dinner 45 min). We are also foregoing a bouquet and garter toss. These are things we didn’t want to do or spend a lot of time on anyways. We decided that the dancing and mingling were most important, so we cut back everywhere else on the schedule. This is how we want our wedding to go, so our guests will just have to understand.
In your case, $100 is very resonable for an extra hour rental. I agree with the point that you should check with your photographer, DJ, and other vendors about their extra hour fees. It could add up, if budget is a concern. Would your venue let you add it on as a lsat minute request during your reception? If so, you could play it by ear and gage how your guests are enjoying themselves or if they are leaving early.
Post # 8
@Kat: $100? Psh… our venue wanted $500(yikes!) and we still booked it! Not saying any sum of money isn’t expensive cause weddings freaking break the bank but in the grand scheme of things your really should book it. This is a night you want to remember. The night is already going to fly by. GET THE EXTRA HOUR!!!