Post # 1
I’m looking for some advice in how to approach this situation that has just arisen for me and my fiance. We are looking to book with a wedding venue that included “professional event directing” through their ceremony and reception packages. This venue had everything we wanted in terms of ceremony and reception space, catering and bar packages, and we loved their Director of Events. Based on our research, it seemed like their Director of Events was an actual wedding coordinator and not just a venue coordinator (i.e. she would be with me all day, help with set up, tear down, etc etc). She also told us that she would be coordinating everything along the way including ordering any decorations/food/bev items we needed etc. We talked through everything and were days away from signing our contract, when the Director of Events told us that they are eliminating her position and the Head Chef is now taking over her responsibilities. I’m a little distressed because before we had a professional person dedicated to directing our whole wedding and now we have the chef, who I’m assuming would be handling our catering primarily (which we are also doing through the venue). Should we ask for a reduction in the package cost since we likely won’t get the “professional event directing” anymore even though I’m sure they will tell us we will receive the same service? I’m just unsure how we negotiate with the venue to ensure that we are actually getting professional wedding coordination. Otherwise, we need to see a reduction in the package pricing so that we can hire an actual coordinator without having to blow our budget and pay out of pocket. Any help would be greatly appreciated! Thank you!!
Post # 2
Considering you have yet to sign a contract I doubt they will offer you any sort of discount. You know that the director of events has changed before anything is legally binding so they would have zero reason to offer you anything.
Post # 3
smalltownbigworld : Thank you for your response! This is what I’m most worried about. 🙁 I’m hoping we could still negotiate a lower price and I was looking for some strategic advice on how to do that.
Post # 4
i think its definitely worth trying. your reasoning makes sense with having to hire the cost of a professional dedicated coordinator to cover the loss of theirs.
if they wont budge on the price…
see if they can throw in extras/upgrades to make up the price difference on the catering/bar side. sometimes they have more leeway in that area than changing the price.
make sure to to get anything they agree to in writing in the contract before signing 🙂
Post # 5
Did the actual contract mention professional event direction or coordination? If it does, that is your basis to ask how they plan to provide those professional services and review the “professional” qualifications of the staff member involved. A chef may be considered a professional, but unless he has the training and certification, in no way would he be considered an event planner.
All you can do is try. The worst thing that can happen is that they will say no. Then you can look for another venue, as luckily you have not signed a contract yet.
Post # 6
You have absolutely no reason to believe that the new person doing these duties will do a bad job. Most chefs don’t spend the day of the evening cooking; that is what the kitchen staff is there for. You can certainly ask the venue to walk you through how the preparations and setup will be done but if I were the venue owner, I don’t think I’d be too willing to negotiate a discount just because of a change in staff.