Post # 1
Okay. Here is the sich: I am planning a wedding that 98% of guests are from out of state. Because our wedding is a Saturday morning wedding, I know everyone will be getting here at some point on Friday. We have requested that the family/bridal party get here on Thursday because I felt that due to all the things that could go wrong with travel it would be a safer bet Also, the weekend we are getting married happens to be my soon-to-be’s birthday.
Okay, so we are all on the same page so far. Here is where it gets sticky. On top of the wedding ceremony, reception and rehearsal dinner; We are also hosting an after party the same day as the wedding, a come-if-ya-wanna casual pay your own way brunch on Sunday and oh yeah… I’m tossing a surprise birthday party for the New Mr. in there too.
Our weekend looks like this:
Thursday: Surprise Bday Party
Friday: Rehearsal Dinner
Saturday: Wedding Ceremony/Reception 10am-4:30am Casual and Optional After Party 7pm-1am (of course no one expects anyone to rock out the entire time, its just the hours the venue is open)
Do I need to send out a separate invite for each activity? I will have the details on our wedding site and I plan on sending a few details in with our invites. But since the rehearsal dinner is for only some guests it will be excluded. Since the bday party is a surprise and not wedding related, it will have a second invite. However, what say you of the after party and the brunch? I am thinking about an enclosure with the optional events listed the same way I would with area hotels and attractions. Like a “Hey, while you’re here why don’t you….”
Post # 3
First of all, your wedding sounds like it’s going to be AWESOME and it’s so cool of you to take on a surprise party for your Fiance too!
We kinda had a “wedding weekend” too–rehearsal/dinner Thursday, wedding Friday 6-11 PM, after-party at our fave local bar til about 2 AM (the only “event” where people who came out had to buy their own food/drinks), then a party at my mom’s the next day from 4-10ish.
We had invitations to the wedding, of course. Then my mom sent separate invites for her party the next day. The rehearsal was our closest friends and out of town family, so we just called/emailed them and told them about it–the restaurant didn’t need an exact number, we just had to fulfill a minimum food/drink cost (and we far exceeded it). And then we just kinda let the word spread to our friends about the after-party.
If I were you, I’d have wedding invitations (wedding only), separate invites to the surprise bday party (could you do these invites on facebook perhaps and save $ on stamps?), and email/word of mouth for the after-party and the brunch. And just email/call for the rehearsal dinner… you really don’t want even more mail to deal with!
Post # 4
I would say that you should add the details in the wedding invites if it’s wedding related. You could make an “extras section” Informing the guests about the optional after party and sunday brunch. Be sure to mention that it’s a pay for yourself thing though.
Post # 5
I am thinking about putting something on our programs as the ceremony to say something to the effect of “Guests are invited to return this evening to explore the musuem this evening. Bride and Groom will arrive at 7pm” and then have our MC announce it and the brunch before we let everyone go.
For the bday party, I am pulling a sneaky switch-a-roo on the family and close friends. To get them to actually start planning on showing up on Thursday, I lied and told them that is when the Rehearsal Dinner is. They have no idea I am switching it on them once everything is set in stone and we are closer to our date. So, I will mail out invites for that.
Whew. I am so glad I have over a year left to sort this all out!
Post # 6
I am also having a weekend type deal- Thursday wine tour, Friday rehearsal and rehearsal dinner, Saturday wedding, and Sunday brunch. For ours, we put all the extra info on the website (this obviously wouldn’t work for the surprise bday dinner), but may work for the rest.
Post # 7
how do I politely word that?
For the after party I was thinking about saying something to the effect of “The City Musuem offers many beverage, dessert and food options located though out the Musuem. Admission until closing (1am) is covered by the Bride and Groom as a thank you for celebrating with us on our special day.”
For the brunch I was thinking about saying “Everyone has to eat, we might as well eat together! Honeymoon Launch Bluegrass Brunch will be at The Stables at 10am. This historical St. Louis landmark provides live music and an affordable brunch menu.”
Post # 8
Sounds awesome!!! I would include an insert for each event.