Post # 1
- Wedding: June 2013 - Piney River Ranch
I’m seriously considering making up some simple welcome bags since 80% of our guests are Out of Town. I was wondering how everyone went about distributing them? I am having a welcome picnic the Wednesday evening before our Friday wedding but I know some people aren’t coming to that. I could just give them to the hotels to hand out but I’m worried about people who may have reserved a room at a different hotel.
Should I bring them to the welcome picnic and give those guests their welcome bags then hope that guests checking in to hotels will be honest and turn down a bag if they already received one?
Post # 3
I think it will be easiest to have them at hotel check-in. That way any guests that are in town for the Wednesday picnic will still get them.. when the check in on Wednesday! And any guests that don’t make it to the picnic will still get them whenever it is that they check in. Less work for you.
To address concern about guests staying at a different hotel:
Keep checking in with the hotels at which you reserved a block of rooms. Ask the names of the guests that reserved rooms. Compare that list to the guests who RSVP’d that they’re attending. If there are people who are attending but didn’t reserve rooms at the hotel, (and I can’t imagine there will be many) you’ll have to find out where they’re staying or how to distribute bags to them. Hopefully there won’t be many/any.
Post # 4
How many bags are you talking about? We are doing welcome bags to our Destination wedding at the beach, since everyone is from Out of Town, but we only have like 15 wedding bags (1 per family/couple). I would give them out at the Welcome picnic. Perhaps you can label them with names, that way you will know who didnt get theirs, and then you can take it to the hotel. Our hotel said it would not be a problem to give the guests their welcome bags upon check in or even take it to their rooms if they already checked in. So writing names on them would help with that.
Post # 6
We had a Destination Wedding and the resort handed them out at check in and it worked out perfectly that way!
Post # 7
Check-in will save you the stress of handing them out at the picnic and will make it easier for them since they won’t have to remember to take it from the picnic back to their rooms.
Post # 8
- Wedding: June 2013 - Country Club
I work at a hotel, and a lot of the weddings we host have us, the employees, put the bags in the guests rooms. Others have their bridesmaids put them in the rooms before the guests arrive.