Post # 1
If you’ve read any of my other threads, we’re planning our entire wedding in 90 days and some change. We found a beautiful venue to host both our ceremony and reception, but wanted to wait to pay the deposit until after we attended a friend’s wedding there.
It did not run smoothly at ALL transition wise. No one knew when to sit down, when to be quiet, where to go, etc. because it was all in one room. Finally the site’s coordinator got on the PA system and sternly told everyone to sit down…It felt very much like kids being scolded! It was very awkward. Was it crazy beautiful? Yes. But awkward? Absolutely.
Should we look at one of the other venue options? Or do any of you know a way to ensure the transition happens more seamlessly?
Post # 3
I know there were parts during my ceremony where i wasnt quite sure what to do and thats because we rushed through rehearsal and our appointed wedding director didnt do the best job of showing us the night before. I would highly recommend a thorough rehearsal. do it over and over if you have to that way even if the crowd doesnt know when to sit or stand at least you and the bridal party know exactly where to be and what to do.
Post # 4
I would definetely talk to the venue about the wedding you went to. Hopefully with your feedback, they will be able to coordinate more effectively.
Post # 5
maybe being very thorough in your programs might help? explain the game plan beyond the ceremony and give directions to your guests regarding the transition into the cocktail hour/reception 🙂 best of luck!
Post # 6
Can you have an MC that can make announcements and help lead the attendees to the next thing? It could be the DJ or just someone you trust and can ask to help out for the evening.
Post # 7
I think if you love the venue then you should talk to the coordinator. I think if you voice your concernes between you and the people that work there, you should be able to come up with some good ideas on how to make your wedding flow more smoothly.
Post # 8
It sounds like that wedding needed a good MC and some signage or programs!
Post # 9
If you are doing your ceremony on site, is there an alternate location on site that you can use… outside, other room.. etc. Or even a nearby (walking distance) spot? At our chosen venue, we could either do an outside location or indoors in an alternate room.
OR… can you do your cocktail hour in a different space so that the room can be turned over. At my cousin’s wedding, there ceremony was to be outdoors, but it poured that night so we had the ceremony in the reception tent, but cocktails were shifted into the manor house so the room could be changed. Not fun in the rain, but options out in the middle of nowhere are limited.
Post # 10
Why do you think it’s the fault of the venue? like a PP said, it sounds like they just needed a good MC and someone with better communication!
Post # 11
@red_rose: Its all in one room, and the coordinator just stood there and looked angry at the people milling around until she got on the PA system.
Its all one big room, so the reception tables are already set up in the back with the ceremony set up in the front. Do you think ushers being available to escort people to their seats in the beginning would help? The big issue was people milling around in the back and not taking their seats.
We’re also considering booking a church and holding the reception there only.
Post # 12
What about hiring a coordinator who can make announcements (in a friendly, non-scolding way!) who can direct guests?
Post # 13
@Grizz: oh, I meant like bring in your *own* MC. (That’s what we have to do; the venue doesn’t provide someone.)
We’re just asking a friend who will be at the wedding, I think he will enjoy it. (He won’t have to do that much work, we’ll have written out ahead of time what and when he needs to say, etc.) Like, if you had a friend or person whose job was to do some organizing stuff, even like walking amonst people and personally asking them to take their seats when it was time, rather than yelling at them from up front.