Post # 1
We are three weeks away from the wedding and when we first went to our reception site, we set up a high number since we both come from large families. We did not know we could not alter the number lower because no one told us.
Whelp, over the course of the year a lot of people could not make the wedding for financial or other reasons, all valid points.
However, we are paying for 220 and with our current list, we would have overpaid by almost $1700. My Fiance paid for the reception himself and that means he could have saved up the money and not have been living hand to mouth for the reception :-/
We could ask last minute people if they wanted to come to the reception, but it would be people we are not close to at all, just random church people and very old friends.
Sigh, I wish we had known to give a small number that could be increased, and not a larger number not knowing it could not be decreased 🙁
Post # 3
Sorry that happened to you! Most places have a minimum and you can go up or down as needed. Make sure you get lots of take-home leftovers. 🙂
Post # 4
Ask them to box up the extra meals and give them to a shelter. You can get a tax deduction for that and doing something nice for those who don’t get nice meals.
Post # 5
Did you check the wording of your contract? Did you actually agree to this number as a minimum?
Post # 6
@julies1949: I am going to check the contract and find a way to get out of paying for that many.
Post # 7
at least for the hotel im getting married at, the contract mininum is about food and beverage min…so if there’s less ppl, you can spend more per person….example: upgrade on or extra alcohol or more horderves 🙂
Post # 8
Good luck! Let us know how you go!
Post # 9
Did you already pay? Our venue had a Saturday night wedding minimum of 150, and we had 144 guests. When we went there to make the final payment, they only charged us for 144, not 150. They also only put a number estimate in the contract, with the final number to be specified x weeks before the wedding. Which makes sense, because you just don’t know until after the RSVP deadline.
Check you contract and talk to your venue. Some are very accomodating.
Post # 10
@LuvMySailor: That’s really crappy. I’m sorry that’s happening to you though… is there no way for them to be negotiated with? Or have you already paid in full?
Post # 11
Yes check the contract maybe you can change it if you didnt lock into a minimum amount of people or a minimum dollar amount. Im sorry this is happening. That is so stressful.
Post # 12
I think thats very incosiderate of the venue, I thought most places allow you to confir the number about month before since thats the time you receive all your rsvps back. Personally I would insist that no one had ever mentioned this and that you shouldnt be bound by terms that werent disclosed to you, especially if it isnt written in the contract
Post # 13
That’s odd… with the venue that we had, We had to give a number of adults and children (since they had different meals) 3 weeks before the wedding…. and then I went and paid the amount a week before the wedding… but the FINAL count was due only 3 days before the wedding and we had a family of 5 who couldnt make it due to ill kids… and our venue mailed us a check for those 5 meals we didn’t use about 45 days after the event.
I would contact them and see what the deadlines for final counts would be, you should be able to get your money back if you meet their minimum requirements.
Post # 14
@LuvMySailor: I’m so sorry to hear that! I would definitely check the contract and talk with the venue about your guest count. $1700 is a huge chunk of money! We actually signed with a lower number and increased it the week before the wedding. Well we had 8(!!) people cancel last minute, and close to $100 a person, that was a large amount of wasted money. The venue worked with us and took it down for us-which was great. I would jump on this issue ASAP. The sooner you reach out the better! Best of luck!
Post # 15
Our venue made us put an estimate number on our contract. We put 150, if the number goes up then we pay more, but if the number goes down and say 120 come we still have to pay for 150, but they will add something else like an extra dessert or appetizer. Maybe they could do something for you like that?