(Closed) What *are* those last minute details? What did you forget about until the end?

posted 7 years ago in Reception
Post # 17
Member
350 posts
Helper bee
  • Wedding: July 2013

I was VERY organized so NOTHING was forgotten….the little things (pomanders for aisle decor were done by my Maid/Matron of Honor, I finished everything else)…then tried to do programs and they did NOT work so I didn’t bother…LOL

 

the big things are what matter…..

 

then worry about music (this was VERY IMPORTANT TO ME so I did this ahead of time)….figured out order of bridal party at end though….)

 

are you at a wedding veue that does stuff for you? they can usually suggest what you are missing…

Post # 19
Bee
1835 posts
Buzzing bee
  • Wedding: November 2012 - Oak Tree Manor

@MissMeowMeow:  Hmm it’s hard to remember, it’s funny how quickly your memory fades once wedding planning is over! 🙂

Some of the big last-minute items for me were:

-making a calendar with the due dates for all of the final payments for our vendors (I swear, we had to mail checks to like 15 different people on different dates – it was hard to keep track without writing them on a calendar!)

-Making escort cards and a seating chart, once I had received all of our RSVPs

-Deciding on our songs- first dance song, cake-cutting song, etc. – and giving our playlist to the DJ

-Figuring out how much to tip vendors, and finding a family member who would be responsible for holding onto the money the night of the wedding

-Making a list of what to pack to actually bring to our venue the morning of the wedding – I almost forgot to bring a change of shoes to wear to our hotel after the wedding was over, and I ended up having to use my DH’s toothbrush haha. I recommend packing 2 bags – one bag to take with you wherever you are getting ready for the wedding, and one bag for your overnight bag for after the wedding.

-Figuring out how we’d check into our wedding-night hotel room, since we had an afternoon wedding but my hair & makeup people arrived fairly early the morning of our wedding. Also, figuring out transportation since DH’s family hired a limo to take us to the hotel after the reception ended. The way it worked out for us was to pack our overnight bags, stick them in the trunk of DH’s car, and he parked his car at the hotel before the wedding so he could drive us home the next day. Anyways, figure out your transportation logistics ahead of time!

-Plan your vows and ceremony. We waited until the last minute to do this and it sucked. Decide on the ceremony wording, choose any readings you want included, write your vows or practice the traditional vows, choose the music you’ll walk down the aisle to, decide the order you want the officiant and wedding party to walk down the aisle in.

-Contact your vendors and develop a wedding-day timeline (especially if you don’t have a wedding coordinator or day-of coordinator!!) You can post your timeline on here and ask bees for advice – a lot of bees have done that! 🙂

-If you’re having a ring bearer and/or flower girl, make sure their parents have picked out their outfits, and figure out a ring bearer pillow, flower girl basket, etc. and any accessories – I forgot all about those until the night before the wedding!

-If you’re leaving for your honeymoon soon after your wedding, plan everything you need to now. Trust me, it’s the last thing you want to worry about the week of your wedding. If it helps you stay organized, print everything out – we went on a very complicated honeymoon involving 2 countries, 18 days, and 9 total flights, so I printed out every e-ticket, hotel reservation, car rental reservation, etc. and stuck them in my suitcase so once we arrived in Australia I was ready to go. I even printed out city maps and driving directions, which helped us the first few days of our honeymoon when we were too exhausted to function normally haha.

-If you’re giving gifts to your wedding party, figure this out now while you still have time. Seriously. It’s not something that needs to wait until the last minute, and it’ll be one less stress. I bought gifts for our 6 bridesmaids, 5 groomsmen, flower girl, and ring bearer, but I forgot to wrap the gifts and write thank-you notes, and that took me a lonnngggg time one night the week of our wedding and contributed to my overall lack of sleep. Should’ve taken care of it earlier.

-If you’re ordering boutonnieres for the groom and the Groomsmen, decide who will pin them onto each guy. It’s not as easy as it sounds, you might want to designate a mom or aunt to help with that process.

-Send your photographer a “must-have” shot list and a list of all of the family portraits you want, including family members’ names. If you want a template for that PM me, I’m happy to send you ours! This is really key if you want to make sure you don’t miss out on that special photo with all grandparents, or make sure the siblings are all present for family photos. It’s a lot more hectic than you can imagine now, but with lots of extended family members, corralling all that people is difficult and when you’re in a hurry to get through photos and join your guests, it’s easy to miss a photo you really want.

-Ask your caterer to save you and your Fiance a plate of food. Or if they can’t do that, have some snacks packed in your sleepover bag. Trust me, you will be hungry after your wedding is over. And you may be too tired to even stop for fast food – it’s so nice to have a plate of food (or slice of wedding cake) you can reheat in your hotel microwave.

-Decide if you want to hand out programs for the ceremony, and if so, make those now. Dont wait until the last minute. They’re totally not necessary, but if you want them, you’ll be glad to have them finished in advance.

-If you’re getting wedding gifts in the mail already, start writing thank-you notes. If you haven’t, pick out some thank-you cards to have ready to fire off after the wedding – the longer you wait, the less motivated you’ll be to tackle thank-yous. And have a system for tracking which guests give you which gifts. We use the Knot’s guestlist tool, and the day after the wedding when we were opening a lot of our gifts, my mom kept a list of who gave us what.

-If you want your Maid/Matron of Honor and Best Man to give toasts at the reception, ask them now to give them plenty of time to prepare.

-Your guy should have some kind of outfit picked out – if you’re going the rental route, has he had his fitting yet? A lot of the big rental companies like Men’s Wearhouse have a cut-off date after which it’s too late to place an order for a tux rental.

Post # 20
Bee
1835 posts
Buzzing bee
  • Wedding: November 2012 - Oak Tree Manor

View original reply
@MiraJo:  Make sure you have a plan for how to transport all of your DIY projects to your venue, and to make sure nothing gets forgotten, have a check-list of all DIY projects/decor that need to be accounted for. My Fiance, my dad, and a few other guys in the family did all the packing/transporting of my crazzzzzy inventory of DIY projects, and half the decor got left at home. It really made me a little sad – so many hours spent on these things that never saw the light of day! I don’t meant to scare you, just advising you to be organized and communicate what needs to be transported to the venue!

Post # 23
Bee
341 posts
Helper bee
  • Wedding: June 2013

View original reply
@Mrs. Wallaby:  awesome list! I came to just add, I almost forgot about the ipod that was supposed to be playing during the reception, since I was charging it until the last minute. I somehow or another subconsciously remembered it in my sleep luckily, but that was a close one!

Post # 27
Member
9 posts
Newbee
  • Wedding: July 2014

commenting to follow!

Post # 28
Member
407 posts
Helper bee
  • Wedding: September 2013

following

Post # 29
Member
243 posts
Helper bee
  • Wedding: February 2013

I must say our wedding was highly organized, i’m proud to say i got complimented for that Wink BUT i still forgot something, although none of the guests really noticed coz they thought that was really how it’s supposed to be —

 

I made our ceremony program and failed to indicate when the Pastor would ask the guests to sit down! (because they will be standing when you walk down the aisle) I was so into the ceremony that after the pastor’s welcome speech, blah blah blah, and we were about to say our personal vows, only then did i catch a glimpse of our guests and whispered “oh no, they’re still standing?!” So the pastor had the guests sit after our vows (instead of before the vows)

 

Funny coz my SIL just had their renewal of vows  4 months after our wedding and she totally missed the “you may now sit” part on her ceremony program too. I was making hand signals to my Brother-In-Law which he saw but didnt understand, so all the guests were standing during the entire ceremony. 

 

So be sure to include the ‘sitting’ part on your ceremony coz it can really be easily forgotten! 

Post # 30
Member
158 posts
Blushing bee
  • Wedding: January 2014

Yep.  Definitely will need this thread later.

Post # 31
Member
628 posts
Busy bee
  • Wedding: July 2013

Yep…need this thread right about now…

 

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