Post # 1
I’ve been engaged for less than a week and my paperwork is already a mess! I know that I need to find a way to organize all the notes I’ve made and venue proposals I’ve recieved, but I have no idea what type of wedding planner to purchase. It was difficult to figure things out at Barnes & Noble as either the planners were sealed shut, or they were open and missing half their pages!
Does anyone have a suggestion? Did you find it helpful to purchase a Wedding Planner Binder? And if so, which one? All the vendor questions that were supplied seemed helpful – so I very much liked that aspect.
Or, did you go another route, purchasing a regular binder & dividers or expandable file? Did you also purchase a ‘1001 questions to ask your vendors’ type book to go along with it?
Post # 3
I purchased a little I guess you would call it a portfolio. I got it at staples, i when you open it it’s divided up into like 10 different slots so you file your paperwork in it. It’s super cute, and kept me pretty straight. Nothing could fall out, and I didn’t need a hole punch. Plus, it was like ten bucks.
Post # 4
I have a little box under the couch for wedding-related paper, but I have become TOTALLY dependent on Google Docs. I have a spreadsheet of all of the guests, a spreadsheet for the engagement party guests and a third spreadsheet for vendors. That one, which is divided into Vendor Category, Name, Contact Info and Phase, allows me to keep track of who I am looking into and how far along I am in the process of filling that slot.
The best part is that it is set up so that my husband to be and my mother can also access the docs from where they are, so we are all coordinated.
I have to do it this way, or this wedding house of cards would collapse!
Post # 5
I went the middle school route with an old fashioned Trapper Keeper (seriously!). I already had my own calendar, which fits nicely inside, along with a bunch of blank paper and a business card section (bought separately.) I didn’t feel the need for the bajillionty questions to ask vendors, since I have two recently married gal pals to go with me to nearly every appt.
It’s all about finding a solution that works for you. Personally, I didn’t feel the need to buy a "Wedding Binder," since there are so many helpful tools online….for free.
Post # 6
I agree with MrsBoots. If you don’t have google Docs, learn to use them ASAP. I have a MASSIVE spreadsheet for guest info. I have a spreadsheet with various ideas about other projects. My favorite, though is Google Notebook. Since most of my information comes from websites, not ink-and-paper magazines, I can just right-click, add it to my wedding ‘notebook’ and the original link is automatically saved.
Here’s Mrs. Canary’s article about google: http://www.weddingbee.com/2008/05/12/how-to-plan-a-wedding-google-style/
I have 2 paper binder/planners that I haven’t used in almost a year.
Post # 7
I got 2 planners – one binder style and one spiral bound one – as gifts when I got engaged. Because I get the majority of my information and inspiration online, I found I didn’t need the information in the pre-made binders.
What I actually ended up using is a regular binder to hold all the contracts, invoices, brochures, etc. I added my own divider tabs and business card holder sheets to keep everything straight. I keep a small notebook as an "idea book" and as I’m browsing the internet or meeting with vendors, I jot things down. Finally, I have a big plastic storage box with all wedding-related DIY items… mostly ribbon, cardstock, our STD magnets, etc.
Another good site I found really helpful, besides WB, is Blue Orchid Designs – they have a vendor hiring guide that has questions to ask each vendor and what to look for. Good luck with all your planning!
Post # 8
Yay Google Docs! Although they teased me about my obsessiveness with the guest list being on Docs, they are now all fans. I also have several big clear plastic storage tubs that I have stored everything in. Each tub has a list taped to the outside with it’s contents, and then I have a master list that has the contents of every tub on it. That’s a secret I learned from my event planning days- write everything down! I also use one of those portfolio things (plastic envelope with several tabs) with a tab for each vendor, contracts, etc. My DOC requested that I have something like that so it’s easy for her to grasp what I’ve done once she takes over a few months out. I also started an idea book, but I’ve found now that I take most of my ideas form the internet, so it’s useless to print everything out. Most vendors preferred that I email photos/ideas, which I keep in a folder on my computer.