Post # 1
Hi hive! This might be a silly question, but my friend and I were wondering this as she has quite a few out of town guests coming to her wedding.
When/where do you put out/give the guests their Out of Town bag? Most guests will be checking in on Saturday (the day of the wedding) and the rooms will not be cleaned for their arrival until the Friday night guests check out. Obviously the bride and bridesmaids will be busy getting ready and taking care of other last-minute things, and most likely will not be able to make a separate trip to the hotel where most guests are staying around noon that day.
What have you done with your Out of Town bags? Short of hiring a DOC to do it, is there a good way to get them to your guests ahead of time?
Post # 3
- Wedding: February 2009 - Small church ceremony with mountain-view log cabin reception
Talk to the hotel where your rooms are reserved. Many times they will hold them for you and give them to guests as they check in. If they don’t do that, you can request that they physically put the Out of Town bags in the rooms (sometimes for an additional cost- depending on the hotel)
Post # 4
I think a lot of people normally leave them at the front desk for the guests to get when they check in. Some hotels may charge a fee per bag to have them actually put into the room. Good question, I’ll be interested to hear what others have done with theirs!
Post # 5
- Wedding: September 2009 - Harbison Chapel & The Maple Lane Farm
I also know that some places will let you in the rooms before your guests arrive, not sure if there would be a fee for that, but maybe since they’d have to open the room for you. At the last wedding we attended the bags were waiting for us on our bed, which was really nice.
Post # 6
I had two hotels with two different options: One (a nicer hotel) craciously took them the day before guests would arrive, marked them and put them in the rooms after they were cleaned and all ready for our wedding guests.
The other hotel (not one we recommended) where a lot of my husband’s family stayed would not take the bags, so we ended up giving them to the family at our rehearsal and it was not ideal!
I would check with your hotel ahead of time to see what the prefer and if there is a cost!
Post # 7
I think most hotels have different options. One hotel we are using, we must drop the bags off 48 hours ahead of time. I think that is really nice so we dont have to worry about it the day people are arriving. Definatly check with the hotel she is blocking rooms off.
Post # 8
Most hotels will take care of this for you, actually. We have to deliver Out of Town bags to FOUR (yes, four) hotels the day before our wedding, and we’ve called up all of them ahead of time and asked how they handle it. The fancier one said that they’ll deliver them to the rooms so that guests will see it upon entering. The other three moderate hotels will pass them out as guests check in.
We had room blocks at three of the four hotels, though, so they were accomodating. At the fourth, we didn’t have a block, but they seemed fine with it.
Post # 9
It’s nice if they can deliver it to the room (I went to a wedding recently, and it was hard to juggle all my stuff plus that bag!). Just my opinion.
Post # 10
As the other ladies suggested, talk to the hotel. Each have a different policy on how they handle them. I will be dropping off bags to the hotel this Thursday and they will distribute them to the guests when they check in on Friday / Saturday. I had previously called the hotel to verify the number of guests rooms that were reserved so I know how many to make.
I also will be distributing a few to my co-workers who are also OOTers who didn’t book a hotel. So they will get it sometime on Saturday.
Post # 11
if all else fails, a friend that you would like to be a part of the wedding process
Post # 12
don’t forget to ask your hotel if there’s an extra cost associated with handing out the bags!
our hotel wants $5 per bag to place them in the guest rooms, and they won’t hand them out at check-in at all. the hotel my Maid/Matron of Honor had her reception at wanted $8 per bag to hand them out at check-in.
good luck! for us, this wasn’t something we could afford to do after all! 🙁
Post # 13
Thanks everyone for your info! We will definitely be checking with the hotel to see what they can do for us.