(Closed) What do you use to help plan your wedding?

posted 5 years ago in Logistics
Post # 3
473 posts
Helper bee
  • Wedding: September 2013

I had a pinterest board for random ideas and inspiration, a spreadsheet with lots of tabs for actual planning and we used gettingmarried free website for getting information out to the guests.

Post # 4
11234 posts
Sugar Beekeeper
  • Wedding: August 2013

Pinterest boards for inspiration (I had them separated into bride, groom, bridesmaids, ceremony, reception, etc.) and a number of things on Google Docs. I had a guestlist spreadsheet that’s been invaluable, as well as a cost breakdown (keep track of payments/costs), lists, etc.

Post # 5
7217 posts
Busy Beekeeper
  • Wedding: June 2013

I used excel. Lots and lots of spreadsheets. I had a spreadsheet for our budget, a spreadsheet of to dos (broken down into categories by tab), a spreadsheet that compared all the vendors we researched (lots of tabs again), a spreadsheet that contained addresses, a spreadsheet for RSVPs & thank yous. I’m sure I’m forgetting something. Color coding was my friend as well. I wrote down all the vendors I looked at (not just ones I liked) so I remembered not to waste time researching them.

To get started we picked our venue. We basically did this by googling “wedding venues city, state.” We also checked local hotels to see if they had a ball room. I then used Pinterest boards to help with a lot of the details. 

Post # 6
1212 posts
Bumble bee
  • Wedding: September 2013 - Franklin Plaza

@tiff-tiff-tiff:  I used Pinterest, Google docs, spreadsheets, Dropbox, post-it notes, etc., etc.  Most importantly, I have a wedding binder with EVERYTHING in it.  If you’re interested, feel free to PM me and I can send you a link fo my DIY wedding binder from my blog.

Post # 7
4687 posts
Honey bee
  • Wedding: June 2013 - Upstate NY

Google docs! Then I was able to access everything on my Droid phone. It was AWESOME and super convenient. I shared it with Darling Husband. No emailing attachements, jump drives, lost files… everything is in the cloud! The have Excel-like spreadsheets.


  • I did use Word for creating invitations, programs, menus and all signs. Google Docs is NOT good for design work. 
  • A Practical Wedding
  • Mindy Weiss’ Big Book of Weddings
  • Pinterest
  • My wedding binder with contracts, stuff cut from magazines, dress print-outs

Post # 8
1670 posts
Bumble bee
  • Wedding: August 2014

Google docs! 

I have a spreadsheet for the guest list, and a list of to-dos by month color coded by who needs to take the lead on making the decisions. As we do things, I strikethrough them and it is super satisfying. I love it because I can share the docs with different people and then they can edit too! For example, my mother filled in a TON of the addresses on the docs guest list spreadsheet. And everyone (parents, Fiance, me) can see what is coming up next on the to do list. No surprises.

And pinterest, but only for floral, cake, and table decor inspiration. I find a lot of the stuff on there too twee for me. 

Post # 9
1257 posts
Bumble bee
  • Wedding: October 2013

Pinterest board, Google Docs, Microsoft Office and I created a seperate email account so that all the spam and wedding things wouldn’t clog up my personal email.

Post # 10
478 posts
Helper bee
  • Wedding: April 2014

A married friend of mine said this book was given to her when she was planning her wedding, and it was barely used so she gave it to me. I’ve been so heavily using it!! I love it! 

Post # 11
2808 posts
Sugar bee
  • Wedding: September 2014

my mother bought me this massive wedding planning binder. i use it as reference, it mostly sits on a shelf. it’s full of a info and reference stuff. but it’s massive, and bulky. if i need something, i take it out, make a copy, and put it into a folder

i have two 3-ring binders. one (i believe it’s a 1″ wide binder) has EVERYTHING in it, from random notes to vendor info to receipts to quotes on FI’s custom wedding band. it’s also got a folder in it, where i have papers and stuff from vendors and printouts that i want to keep. the other is smaller (1/2″ wide) has the things i use daily- our guest list, some spreadsheets, a budget thing, the info for the two venues we’re deciding between.. things like that.

i also have spreadsheets on my laptop, where i have things priced out.

we’re over a year out from the wedding, so i’m in the beginning of planning mode. so i don’t have anything set in stone yet. once things get booked and deposits are made, i’ll come up with a different system (i have a filing system in our bedroom, and there’s a “wedding” file folder all ready to go)

Post # 12
6531 posts
Bee Keeper
  • Wedding: September 2013

@tiff-tiff-tiff:  when i had my iphone, i used an app called wedding planner. there is a whole bunch of them. you can even just go on line to find a check list with all the things you need to look into

Post # 13
524 posts
Busy bee
  • Wedding: March 2013 - Callanwolde Fine Arts Center

I used Pinterest boards for inspiration, a spreadsheet for guest addresses and thank you card tracking, Google Doc spreadsheets for budget, to dos, shopping lists etc, and the checklist from the Knot. I also made a separate folder in my Gmail for wedding emails with specific vendor folders (caterer, florist, DJ, etc).

Post # 14
303 posts
Helper bee
  • Wedding: July 2014 - Barn

I know a lot of people use Pinterest. My best reccomendation is start a secret board, and going thru your original wedding board, add the pins you will absolutely do or want. That helped narrow it down for me.

Im an A-type so I have a notebook that I carry in my purse. I use this to write down vendor questions, put my thoughts down and etc. 

I have a binder with tabs where I keep the guest list, contracts, etc.

I uee excel to make my budget which is very extension, guest list, music list. Photoshop to get table ideas, attire assemble together, flowers, etc.

Post # 15
12248 posts
Sugar Beekeeper
  • Wedding: May 2013

@lealorali:  YES! “A Practical Wedding” is probably the best thing I ever did while wedding planning. It saved us like 10K!

We also used The Knot budget calculator, and vendor searched, and made a guest list on Wedding Wire.

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