(Closed) What does cost per person mean to you?

posted 5 years ago in Money
Post # 2
Member
1167 posts
Bumble bee

Wait what does that even matter? 

But in the spirit of the thread, I guess, count everything that you spend for the party itself–not including your or his clothes, rings, makeups, honeymoon, etc.

So, in general, just count venue, reception, food, favor, entertainment, etc.

Post # 3
Member
893 posts
Busy bee

Why don’t you use a budget tool on a planning site like weddingwire or the knot? I generally interpret price per person to include only food, drink, cake, favors, rentals like chairs/plates/linens, invitations and other paper products priced individually. 

Post # 4
Member
3036 posts
Sugar bee
  • Wedding: May 2015 - Walnut Hill Bed & Breakfast

I usually just include the basics – venue rental, food, bar.

I don’t include favors, decorations, flowers, photographer, dj – etc. 

My TOTAL budget, including everything, works out to about $150/person attending.  But Most of that stuff is for ME and not for them… so if I’m only including food/bar/venue then it’s more like $50/person. 

Post # 5
Member
1576 posts
Bumble bee
  • Wedding: August 2013

If I am speaking to someone about my per person wedding cost, I’m going to give them the same number my venue gave to me. Cuz that’s the only thing a reasonable person would be talking about. I have friends getting married too so sometimes we’ll talk about prices in the area.

I could take my entire wedding budget and divide by the number of guests. But why? How is that a valuable piece of information? Why would anyone need that number?

Post # 7
Member
2178 posts
Buzzing bee
  • Wedding: May 2013

ususally per person price that you hear is just the catering – so just food but at some venues they wrap everything all in together so it could be “everything” that the venue supplies (ie food, drinks, flowers, tables, chairs, linens)

 

Unless you know what is included its hard to compare because comparing the per person on a wedding with 5 courses and 4 hr open bar vs bbq cook out with sweet tea

Post # 8
Member
12236 posts
Sugar Beekeeper

In my experience it usually means the actual catering bill, including food and drinks. It might or might not include a venue rental fee. Some places include things like linens or even chairs, and others don’t.  But if you have an overall budget, how you label the per person costs shouldn’t really matter. 

Post # 10
Member
2098 posts
Buzzing bee

I think most people are referring to whatever is dependent on the #. For example, venue fee is alerady paid for. Whether 100 or 200 show up, it’s paid for, it’s the same. Same for DJ. Then again, most people probably aren’t adding in the favors or small thing that add up per person. I think usually people are referring to the amount they give the venue for food/beverage/seating. 

My venue is DIY and I’m paying for everting a la carte. As in, my alchohol is not through my “caterer’. I am hiring a bartending service and buying the liquor myself. This makes it hard for me to calculate my “per person” cost. I may or may not bother to do so… 

For me the things that will up the cost are Rentals) Tables/Chairs B)Food (Catering) and C)Alchohol in theory (the amount I buy)  and D)Cake size tho C and D will only change much if the # of people is drastic… 

 

 

Post # 11
Member
1576 posts
Bumble bee
  • Wedding: August 2013

DesiMercedes:  Ok so when they say that they are probably also using the same number that the venue is charging them. So yes, food and venue costs. 

It’ll vary from venue to venue what is included in that per person and what is extra. Like if it’s just food&drink or if it includes a fully furnished room. It generally does not include music at all. And generally not flowers either.

Also remember that almost all venues are $PP++. (Per person plus tax and tip.)  So when your friend says $85PP she also has to add tax and tip to that. So if your prices include tax and tip and you are trying to compare to her, add tax and tip to her number too.

 

ETA: Another unknown is cake. Some venues supply cake and some don’t. There’s a million of these things if I think about it longer. 🙂

  • This reply was modified 4 years, 7 months ago by  koi424.
Post # 12
Member
782 posts
Busy bee
  • Wedding: July 2015

DesiMercedes:  I know I am not the norm, but I think cost per person is everything. I have 220 guests, my budget is $30,000 (more like $36,000 )  so I calculate $136.36 per person. That is absolutely everything! It makes more sense to me… because every venue/wedding/etc. is different! But they all have a final guest list and all have a final cost.

Post # 14
Member
3725 posts
Sugar bee
  • Wedding: September 2014

DesiMercedes:  When I think of a cost per person, I actually think of a “price per plate” which I count as the food, beverage and reception venue cost. The other costs are fixed so those prices will not go up or down if I invite more or less people.  

Post # 15
Member
6292 posts
Bee Keeper
  • Wedding: August 2014

DesiMercedes:  I only count the food and drink, and at a push, maybe venue hire fees. 

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