Post # 1
When talking about your budget vs. how much your venue is per person, what are you counting in that calculation?
For instance, we have a 20K budget for 120 guests. But that includes absolutely everything (venue, food, dress, photography, DJ, decor, rentals, etc.) except honeymoon (we’re not taking one this year).
So are we paying $167/person or do we not count all that stuff in the per person costs?
Post # 2
Wait what does that even matter?
But in the spirit of the thread, I guess, count everything that you spend for the party itself–not including your or his clothes, rings, makeups, honeymoon, etc.
So, in general, just count venue, reception, food, favor, entertainment, etc.
Post # 3
Why don’t you use a budget tool on a planning site like weddingwire or the knot? I generally interpret price per person to include only food, drink, cake, favors, rentals like chairs/plates/linens, invitations and other paper products priced individually.
Post # 4
- Wedding: May 2015 - Walnut Hill Bed & Breakfast
I usually just include the basics – venue rental, food, bar.
I don’t include favors, decorations, flowers, photographer, dj – etc.
My TOTAL budget, including everything, works out to about $150/person attending. But Most of that stuff is for ME and not for them… so if I’m only including food/bar/venue then it’s more like $50/person.
Post # 5
If I am speaking to someone about my per person wedding cost, I’m going to give them the same number my venue gave to me. Cuz that’s the only thing a reasonable person would be talking about. I have friends getting married too so sometimes we’ll talk about prices in the area.
I could take my entire wedding budget and divide by the number of guests. But why? How is that a valuable piece of information? Why would anyone need that number?
Post # 6
I am only asking because I see so many people saying that they’re having a wedding at So-And-So Venue for $85/person. And I’m wondering whether they are counting everything else into that equation or if that usually is just the venue/food costs.
I’m just trying to do a little comparison since our farm venue is a blank slate and we’re bringing everything in ourselves. We’ve set our budget and we are doing fine by it. But when I break it down to per person, $167 sound like a lot.
Post # 7
ususally per person price that you hear is just the catering – so just food but at some venues they wrap everything all in together so it could be “everything” that the venue supplies (ie food, drinks, flowers, tables, chairs, linens)
Unless you know what is included its hard to compare because comparing the per person on a wedding with 5 courses and 4 hr open bar vs bbq cook out with sweet tea
Post # 8
In my experience it usually means the actual catering bill, including food and drinks. It might or might not include a venue rental fee. Some places include things like linens or even chairs, and others don’t. But if you have an overall budget, how you label the per person costs shouldn’t really matter.
Post # 9
amberback: Thanks. That was helpful. That’s what I thought but wasn’t sure.
littlemisshostess: I get that it’s difficult to compare but was still curious. I get the idea now.
Post # 10
I think most people are referring to whatever is dependent on the #. For example, venue fee is alerady paid for. Whether 100 or 200 show up, it’s paid for, it’s the same. Same for DJ. Then again, most people probably aren’t adding in the favors or small thing that add up per person. I think usually people are referring to the amount they give the venue for food/beverage/seating.
My venue is DIY and I’m paying for everting a la carte. As in, my alchohol is not through my “caterer’. I am hiring a bartending service and buying the liquor myself. This makes it hard for me to calculate my “per person” cost. I may or may not bother to do so…
For me the things that will up the cost are Rentals) Tables/Chairs B)Food (Catering) and C)Alchohol in theory (the amount I buy) and D)Cake size tho C and D will only change much if the # of people is drastic…
Post # 11
DesiMercedes: Ok so when they say that they are probably also using the same number that the venue is charging them. So yes, food and venue costs.
It’ll vary from venue to venue what is included in that per person and what is extra. Like if it’s just food&drink or if it includes a fully furnished room. It generally does not include music at all. And generally not flowers either.
Also remember that almost all venues are $PP++. (Per person plus tax and tip.) So when your friend says $85PP she also has to add tax and tip to that. So if your prices include tax and tip and you are trying to compare to her, add tax and tip to her number too.
ETA: Another unknown is cake. Some venues supply cake and some don’t. There’s a million of these things if I think about it longer. 🙂
Post # 12
DesiMercedes: I know I am not the norm, but I think cost per person is everything. I have 220 guests, my budget is $30,000 (more like $36,000 ) so I calculate $136.36 per person. That is absolutely everything! It makes more sense to me… because every venue/wedding/etc. is different! But they all have a final guest list and all have a final cost.
Post # 13
Thanks, everyone! It’s hard to explain what I was looking for in this post but suffice it to say that you all helped me work it out in mind. 🙂
I love the bee!
Post # 14
DesiMercedes: When I think of a cost per person, I actually think of a “price per plate” which I count as the food, beverage and reception venue cost. The other costs are fixed so those prices will not go up or down if I invite more or less people.
Post # 15
DesiMercedes: I only count the food and drink, and at a push, maybe venue hire fees.