Post # 1
I’ve heard that you should give your venue a number that’s 10% less than how many people actually RSVP “yes.” So let’s say 200 people RSVP’d yes, I should only tell my reception venue that 180 people are attending. My final payment is due the same day as the “final count” number is due, so this ensures that I won’t end up paying for guests who don’t show up.
My question is — if people cancel last minute and/or add last minute, when do I give the venue the real number? What if there’s not enough seats for everyone? My venue will prepare an extra 10% more for last-minute guests and we’ll pay for them on the day of the wedding (with the add’l charges we incurred), so do I just wait until the day of the wedding to say “Just kidding.. this is the real number” ???
My main concerns are:
– I don’t want to pay for guests who end up canceling last minute or just don’t show
– I want there to be enough seats for everyone who does end up showing
If it helps at all, my wedding reception is at a country club… so they’ll have the room, I’m just concerned that the linen company will only give them the amount of chair covers that we gave in our “final count”
Post # 3
We gave the real number for our final count. We also had to include a general seating arrangement, so they needed to know the actual number of chairs at that point. We had 4 no shows to our wedding and we paid for their meals and the reception facility basically boxed up the food for my parents to take home.
Post # 4
We’re planning on having the same number of tables regardless (twenty 72” tables) and if more people show up, then we’ll have an extra seat added to one of the tables. Right now, we’re looking at 9-10 people per table (that can fit up to 12 guests). I’m just not sure what the protocol is supposed to be, so any input is appreciated.
4 people not showing up is $500 we could have saved! And I have a feeling that the number of people who rsvp’d and won’t show is going to be about 10 (possibly more) =
Post # 5
Yeah, I’ve wanted to know about this too. Hopefully, we’ll get more responses.
Post # 6
I don’t think that you should risk not having enough seats.
If they rsvp’d yes, then you have hopefully budgeted for them, and even if they do unfortunately not come last minute (and you have to pay for their plate,) I think that is just one of the expenses and risks related to planning a wedding. :-/
Post # 7
We gave our real numbers… we only had 5 people that RSVP not show up, and we also had 2 people show up last minute without RSVP…so in the end we only paid for 3 meals that didn’t get eaten!