(Closed) What happens if you don't make the minimum number of guests?

posted 6 years ago in Venue
Post # 3
Member
1839 posts
Buzzing bee
  • Wedding: May 2013

i’m pretty sure you have to pay the minimum regardless (i am in a similar situation of not wanting to invite a ton of people but our minimum being 125)

 

Post # 5
Member
11272 posts
Sugar Beekeeper
  • Wedding: April 2012

i believe that you will be charged a minimum of 150 guests regardless if only 100 show up.  in this case, make sure that you have enough people invited.

Post # 6
Member
77 posts
Worker bee
  • Wedding: October 2012

It probably varies depending on the venue. We could give our opinions but you need to contact the venue to be absolutely certain. Let the stress begin, right?  🙂 

 

Happy Planning! 

Post # 7
Member
3375 posts
Sugar bee
  • Wedding: October 2011

Yes you get charged the minimum number or the number you guaranteed, whichever is greater.

Post # 8
Member
3572 posts
Sugar bee
  • Wedding: September 2011

Sometimes if you don’t make the minimum you can apply the money to somehting else – like more food or upgraded drinks.  I would definitely invite more than 175!  I invited 175 (half were out of state) and got 104.  My friend recently invited 150 and got 93. 

Post # 9
Member
2711 posts
Sugar bee
  • Wedding: September 2012

I would talk to your venue.  You will most likely be charged for the minimum number, but what the venue might (and probably will) work with you so instead of requiring you to pay for 150 guests, they might just require you to spend X amount of money.  So if you only have 140 guests, you only pay for 140 dinners but then would also pay for an extra appetizer or upgraded bar or something so that the final payment is the same as 150 dinners.

 

Post # 10
Member
1765 posts
Buzzing bee
  • Wedding: September 2012

I believe you have to pay for the minimum number of guests, even if you have less. But definitely ask your venue and make sure that you know their policy.

Post # 11
Member
3461 posts
Sugar bee
  • Wedding: May 2012

I invited over 150 and got 96 (1 no-show of the 96 although 2 more canceled just before final final tally needed to be in).  We had a 100 minimum.  We were able to have the 3 vendor meals count to the total, and only had to pay for one extra.  We also had to pay extra for the 2 children meals (paid the adult price, or double the price of the food) as they were part of the 96.  It was unfortunate, an unexpected, but luckily not terrifically far off.  And we only guaranteed food – we only had to pay the number anticipated to be there for the alcohol.

Post # 12
Member
1269 posts
Bumble bee
  • Wedding: September 2013

The venue I’m looking at says that it doesn’t matter if you go under. But if you go over, and yeah, they’re going to count, they will charge for overage.

Post # 13
Member
1676 posts
Bumble bee
  • Wedding: July 2012

My stepsister’s venue asked that they pay $10 a meal extra if they were under minimum guaranteed. 

But absolutely check your contract and/or talk to your coordinator. 

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