(Closed) what is included in YOUR price per person?

posted 5 years ago in Food
Post # 2
3756 posts
Honey bee
  • Wedding: September 2015 - Hotel Ballroom

For us it was a base price of $5000 for the venue (which included the very large ballroom room which was divided in half for the ceremony and reception, an anti-room (complete with indoor waterfall and grand piano) which the midnight buffet was in, some of our photos were taken in and the guestbook was in, a complimentary food tasting two weeks prior, the tables, chairs (for both the ceremony area and reception area), a little riser-stage for he bride and groom table for two) linnens, dining wear, cake storage and cutting, use of their ‘card box’, honeymoon suite (which us girls used as a getting ready room) and a discount on a second room that the guys used to get ready in and DH’s godmother stayed in on the wedding night. The hotel also threw in two staff members to help set up, but my DH’s godmother directed them and helped too (she was the decorator).

The cost of the plate was $120. This covered a four course meal, open bar, wine on the table, wait staff, and the midnight buffet.

So most of the ‘stuff’ happened to be in the venue fee and not the cost of the plate. 

Hope that helps!

Post # 3
3046 posts
Sugar bee
  • Wedding: September 2017 - Poppy Ridge Golf Course

For us its $99 pp but then there’s an extra couple hours of liquor service added in plus 20% service charge and taxes. Minimum for our weekday is $4,000. So the whole shindig is $5,572 total. bridal suite, ceremony, cocktail hour, reception, f & b, decor that I didn’t realize was extra at comparable facilities until I started getting quotes – gold chargers, gold chiavari chairs, uplighting, choice of centerpieces etc., See pic…I’m way too lazy to type all this out 😀 


Post # 4
2163 posts
Buzzing bee
  • Wedding: April 2017 - Valleybrook Country Club

View original reply
justyourbasicpumpkinluvr :  My cost per person is about $91 including the reception venue, food, open bar, servers, linens, china, cake, ice cream bar, tax, and gratuity!

It is almost unheard on in NJ, but I made it happen! I was determined to stay under $100pp all inclusive and had such a hard time finding a place that worked with my budget, but so happy I did!

Post # 5
556 posts
Busy bee

Mine was £100 pp (about $140?), included –

Welcome drink


Three course meal

Champagne for toasts

1/2 bottle of wine

Bacon sandwiches for the evening

Post # 6
536 posts
Busy bee
  • Wedding: June 2015

Venue fee 1500.  Cost per person $150 min.7500.  Cost did not include tax and gratuity.  It did include passed apps, entree, desert, 4 h open bar, linens, dishes, glasses, setup, teardown, and cake cutting.

Post # 7
1708 posts
Bumble bee
  • Wedding: September 2014

We spent 150 per person (100 person wedding). The price included a bartender and top shelf open bar, cocktail hour with passed 3 hot and 3 cold hors d’oeuvres, printed menus and tealight candles at the tables, wait staff, a sit-down plated meal (salad and entree) with an option of sea bass, short rib or a vegetarian entree, and all linens, china etc.

This price did not include decor (we didn’t spend much there, under $1K), dessert (we skipped the cake and served assorted sweets and pastries from our favorite local bakery, which cost us about $800), the extra charge to have a quickie ceremony onsite ($1K), and we spent a little extra to upgrade to chiavari chairs (also under $1K) because the venue’s chairs were rather unattractive. The ceremony started at 5 PM, cocktail hour was at 5:30, and we had the venue until 11. 

For context, we reside in Washington DC and got married in the city. 

Post # 8
195 posts
Blushing bee

My cost pp is 76pp. It includes 4 course meal,cocktail hour with hors doeuvres, open bar with signature drinks for 8 hours, midnight sweet table and midnight slider and poutine bar, servers, decor (they pretty much do ALL of the decor), cake, DJ for 8 hours, and hotel suite for our wedding night, day of coordinator, and tasting. 

Post # 9
420 posts
Helper bee
  • Wedding: March 2017

 Venue is $1000, includes table & chairs (historic home). Meal is $22 per person & includes southern cheese grits bar (shrimp, sausage creole, etc), smoked turkey, baked ham, jambalaya, fruit/cheese display, bacon cheese ring, chicken & waffles, sweet tea, unsweet, lemonade, water (no alcohol as most of our guests don’t drink). China we already have for our 100 guests, will be borrowing linens from my best friend who is getting married a few months before me. It helps that we are having more of a brunch/afternoon reception, & plus we are getting married in one of the cheapest places to have a wedding in the US!

Post # 10
842 posts
Busy bee
  • Wedding: May 2015 - Cathedral of the Immaculate Conception / Courtyard Marriott Legacy Ballroom

I definitely think it depends on where you’re located! I’m in the midwest – NE Indiana to be specific – and our PPP was just under $50, which included the reception venue, food, servers, linens, china, votive candles & mirror for center pieces, set-up, cake cutting, clean-up, tax and gratuity. Oh, and a free suite for us to stay the night in. Our reception was a lunch buffet reception, but it would have cost the same amount for a dinner buffet reception. I specifically chose our hotel venue because everything I listed was included and it was a really nice ballroom venue that was big enough for our wedding (we had 250-300 guests) and within walking distance of our ceremony venue. The location was really convenient for our Out of Town guests – it’s in the middle of the downtown area, so they had a lot to do within walking distance, too. There were other venues I liked, but they didn’t include catering or china / linens, which would have upped the total price of our reception by a lot. 

Post # 11
66 posts
Worker bee
  • Wedding: November 2016

$160 pp, I’m in NYC area and the food is kosher so I actually think the price is pretty good.  It includes venue (ceremony and reception), welcome cockatails, top shelf open bar cocktail hour +4 hours, 5 cocktail hour food stations, passed appitizers, dinner, desert, cake + servers, tables, linens  etc. plus they print the menus, place cards, we get the venue for 24hrs (FI and I can sleep over after wedding), day of coordinator, breakfast and getting ready room for bridal party and family day of, and vendor meals.   we have to pay tax and gratuity on top of this plus we have to pay the parking attendents (if we want them) and the mashgiach (the guy who supervises the kosher food prep).

Post # 12
8674 posts
Bumble Beekeeper
  • Wedding: July 2016

The reality is, the only variable costs are the food, service, rentals, alcohol and favors.  Even if only half the guests came I’d stil have a DJ, venue, decor, ceremony, coordinator, florist, etc..

If I only count the variable costs, my wedding is $112 per person.  You don’t want to know what it is if I start to include fixed costs like the venue.


Post # 13
366 posts
Helper bee
  • Wedding: June 2017 - Country Cottage and Gardens

My venue is nearly all inclusive. Really we could have used them for everything except the alcohol. She even said that I could send her Pinterest inspiration and her team could recreate it. But I decided to have her cover everything but the centerpieces, random decorations, and cake. Then obviously I’ll be getting the attire and I chose to go with an outside photographer.

So our estimate from her includes the venue (ceremony and reception), ceremony decorations, golf cart transport from the parking area, food (lemonade stand at reception, appetizers, entree, and s’mores bar), DJ, officiant, flowers for bouquet and boutonniere, table settings, drink glasses, and linens, clean-up, and a cottage for the night before and night of. 

Our estimate is $9,780 for 75 people so $130 PP. I’m really early in the process so that will likely fluctuate quite a bit as I choose specifics like the ceremony decorations and bouquet. 

Post # 14
201 posts
Helper bee
  • Wedding: January 2017

Our venue/room rental fee is not included, but i will; just throw it all in together here (it was $1000 for the ballroom and $250 for the ceremony/library type room with fireplace). Our hors d’oeuvres are additional, but i iwll incllude them here as one price also

Our room fees above are 50% off for our winter wedding (so, 500 and 125). All of our food is 10% off for winter, and all of our guest rooms are 25% off except ours which is 50% off. The winter package is awesome. anyways here goes:


Ballroom, bartender, waitstaff, coordinator person, dining tables, chairs, linens, tables for DJ/gifts/favors/etc, setup and breakdown, extra decor (organza sashing and twinkle lights hung from rafters. Set up/breakdown of my centerpieces, favors, sgins and other DIY stuff that i will bring

Hors D’oeuvres: stationary crab dip display, passed scallops in bacon, melon in proscuitto, and bluecheese/cranberry puffs

Dinner: buffet brunch for dinner with quiche florentine, maple walnut chicken, pot roast, sausage, fruit salad, garden salad, breakfast potatoes, and a chef station for belgian waffles with traditional and sweet toppings bar

Iced and hot coffee station with flavored syrups, Cupcake table with 6 flavors of tasty goodness

“late night snack” for the event which wuill be pulled pork and cheeseburgers sliders

Total cost is 3266 +tax and tip = $4213.14

Cost per person is $55 +tax and tip =$70

We are also doing a $1000 capped host bar, and unlimited soft drinks on us as well

Post # 15
180 posts
Blushing bee
  • Wedding: February 2017 - Edson Keith Mansion

We’re planning to spend about $50 per person based on a 120 person estimate. That includes food, cake cutting, mixers/bartenders/liquor license and liability insurance for our bar (we are providing the alcohol), set up & take down, staff, day of coordinator, chairs/tables/linens, etc. etc. 

This comes in right around $6,500 after I factor in gratiuty. Our venue was $3,500 for rehersal Friday night + Saturday all day. Since my venue is so pretty on its own, I am hopeful that I won’t need many flowers and can find a reasonably priced florist. Our only other big expense left is alcohol, which is going to be an open bloody mary & mimosa bar.

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