(Closed) what is included in YOUR price per person?

posted 5 years ago in Food
Post # 16
913 posts
Busy bee
  • Wedding: July 2016

View original reply
justyourbasicpumpkinluvr :  Our wedding is in Rhode Island, and we have a similar $5000 facility fee for ~ 183 people

Excluding the fee, but including the food, cocktail hour food, raw bar, open bar, (6 hours), chairs, linens, wine/champagne for toasts, staff, taxes and services charges, we are at 125 per person.

Post # 17
467 posts
Helper bee
  • Wedding: October 2016

For my wedding at a Southern California Winery, the cost for the banquet reception is $130 per plate, but with tax (8%) and service fees (22%) about $170 a plate. Yikes.

This number includes the reception room for 6 hours, a cheese platter display for cocktail hour, banquet seated dinner, table passed wine at dinner, set up & tear down, cake cutting, all the linnens and cutlery. Essentially everything for the dinner EXCEPT the bar. That is an additional $15 per person per hour for the open bar, which I haven’t quite decided on yet – waiting to see my final guest count and cost! 

For the ceremony, which is at a different spot at the same venue, we are just paying a rental fee of $1800. 

Post # 18
8066 posts
Bumble Beekeeper
  • Wedding: September 2013

Mine was split up.  I had a caterer (food only- came out to about $37 a person for everything including service) and then a venue rental ($2441) which included ceremony space and access from noon-midnight.  And then I paid my venue a per person which included set up, linens, furniture (we had access to all their furniture), bartenders, and open bar for 6 hours ($39 pp and $25pp under 21)

All of that together (food, alcohol, venue) was a little over $10k for 100 people.  So about ~101 per person.  And my cake was $610 from an outside baker.  So altogether $107 pp.  I am in the midwest, city.

Post # 19
318 posts
Helper bee
  • Wedding: May 2018- Stan Hywet Gardens

Our reception venue cost is all inclusive for the reception (linens, alcohol, tax, etc.)

It does not include the cocktail hour. 

Post # 20
880 posts
Busy bee
  • Wedding: June 2017

Our pp price includes: cocktail hour w 6 passed apps, carving station, fruit and cheese; dinner (3 course, table side choice); cake; dessert; and all booze. For the mind numbing price of $125, not including tax and tip.

We have to pay for the venue ($4000), onsite ceremony ($500), and tents for the cocktail hour (it will be outside on their deck, $1000).

Yep. It’s awful. Which is why we’re limiting the guest list to about 30.

Post # 21
143 posts
Blushing bee
  • Wedding: October 2016

Ours is $140 per person and includes venue, tables, chairs, linens, table settings, hor’doeuvres, champagne toast, 3 course dinner, cake, open bar, taxes, and gratuities. 

Post # 22
59 posts
Worker bee

Mine is roughly $85pp for a popular venue in downtown New Orleans, includes venue, coordinator, set-up, clean up, taxes and service charges. Also tables, linens, chivari chairs, plates, glassware, cutlery, cocktail hour with open bar, 10 passed apps and 3 stations, dinner buffet including carving station, shrimp and grits station, fried seafood station, raw bar, and several side dishes, cake cutting (but not cake), bananas foster station, late night beignets, dance floor, uplighting, staging, audio/video and use of courtyard with fountain.

Post # 23
72 posts
Worker bee
  • Wedding: April 2017

After taxes and mandatory tips, we are paying  $61.53/adult and half that price for children under 12. This was the least expensive food option our venue offered. It includes a chicken entree for our guests, nonalcoholic drinks, and we were allowed to choose seven other dishes from a list that could be appetizers, side dishes, and/or desserts. (We chose to do two apps and five sides, and we’re bringing in our own cake.) This is also our venue rental fee — so we get the venue from 5-11 pm on a Friday night. The venue will do basic setup and cleanup. They include plastic tablecloths, plastic dishware, and plastic silverware… but we are paying extra to upgrade those items.

FWIW, I’m in the south where everything costs less!

Post # 24
5 posts
  • Wedding: May 2017

Our price per person is $180 that includes (165 guests)

– 8 passed hor d’oeuvres

– Antipasto station

– Salad, main source (branzion and steak) with veggies and orzo

– Table water and wine service

– 3 open full bars

– Wedding cake

– Plates, silverware, linens, etc.

– 16 servers, 4 bartenders, 2 chefs, 6 kitchen staff

Post # 26
834 posts
Busy bee
  • Wedding: February 2017 - historical mansion

To me, that sounds a little bit expensive. Have you tried negotiating at all? I was able to get all but a couple of the caterers to come down in price. Our venue is $2400 and then we pay to get a liquor license ($250 or something like that). Our pp cost for catering includes everything except the alcohol itself, so it includes, food, non-alcoholic beverages and fruit for the bar, service, gratuity, taxes, linens, glassware, etc. And when we add it all up on our trusty spreadsheet, it’s $86 pp. I’m in Massachusetts.

Post # 27
58 posts
Worker bee
  • Wedding: February 2018

We’re spending $130 a person and that includes, venue, food (A lot of food!), linens, chairs, table numbers in nice gold/vintage frames, a card container (vintage bird cage), votive candles, top shelf alcohol, a cake, uplighting, a maitre D, a head server/assistant for us, and all taxes & gratuities. We have to pay $1500 for our ceremony there, and we’re required to have at least 120 guests.

We are also doing our wedding in February on a Friday so we saved A LOT. I believe they’re about $200 a person during peak season on a Saturday. The venue is completely indoors so paying extra money for the possibility of nice weather when people will just be sitting inside wasn’t worth it. At first it bothered me to have a wedding in February (usually my least favorite month) but I asked myself if in 10 years I’d care when my anniversary is, and I knew I wouldn’t care at all. Plus, it gives us an excuse to go on vacation somewhere warm during a cold crappy month!

Post # 28
305 posts
Helper bee
  • Wedding: July 2017

We are at $119 per person which does not include taxes, fees and gratuity. It does include the following:

Site fee


cocktail hour set up

tables and chairs

coffee and tea service

champagne toast set up (not including the cost of champagne)

silverware, china, glasswares


A 3-course meal and non-alcoholic drinks

5 butler-ed hor d’oeuvres

2 cocktail hour displays

coffee and tea service

dance floor rental

master suite for bride and groom on the night of the wedding


All-in-all with all fees, taxes and gratuities it really comes to about $180 per person BEFORE the cost of booze LOL


The wedding is in Cape May, NJ during their peak season.

Post # 29
383 posts
Helper bee
  • Wedding: March 2016


  • This reply was modified 5 years, 4 months ago by Groover808. Reason: double post
Post # 30
383 posts
Helper bee
  • Wedding: March 2016

So hard to talk about price per person here, hence your questions, since it could mean a few things when VENUE presents it:

– Just food (in my case FOOD was $30/pp but itemized all else such as staff, linens, alcohol, venue fee, etc)

– Food and drinks only

– Food, drinks, staff, venue (all inclusive pricing) without tax and tip

Now when people on here quote price per person they are paying there’s usually a whole bunch other context based on how the venue quotes. Also the venue is typically half-ish of your total wedding cost since you pay on your own DJ, floral, decor, etc (though some full service venues may provide some/all of these).

For me, what I paid TOTAL to venue/# of people attending including me and hubby (venue fee, staff, linens, chairs, tables, food, open bar, tax): $120 pp

Most of the golf course locations I researched (not our venue), hovered starting at $75-$120 for everything before tax/tip which then another 30% with 22% gratuity and 8% tax.

Your price seems a little high without rentals, but it could depend if your venue is just that and they don’t own anything and hire other rental companies. I’ve seen some venues just charge $7000 for a SPACE during peak season and maybe tables and chairs and NOTHING else.

The topic ‘what is included in YOUR price per person?’ is closed to new replies.

Find Amazing Vendors