(Closed) What is the easiest way to make a seating chart? … need a genius idea! =)

posted 9 years ago in Reception
Post # 3
110 posts
Blushing bee
  • Wedding: May 2018

i wrote everyone’s name (or couple) on a flash card so i could move them around! it took just a few minutes to scribble the names down (and i had 150 guests!). i thought that made it a lot easier to see visually

Post # 4
1120 posts
Bumble bee
  • Wedding: July 2009

We used scraps of paper with people’s names on them and moved them around on the table, like a big puzzle. It was actually kind of fun, despite what I had heard about it being almost as bad as working on the guest list.

Maybe powerpoint? 

Post # 5
1080 posts
Bumble bee
  • Wedding: March 2010

I was going to use what I do for my classroom. Post-its. Then you can rearrange as much as you want in the formation of the tables you are using. (You could also do the same thing with re-positional glue, comes in stick form)

Post # 6
7174 posts
Busy Beekeeper

I just started dinking around on Excel.  I made little columns for all the tables and then went down my guest list and started placing people around.  It was a lot easier than I thought (I’m not one for charts and stickies – too much extra paper flying around).


Post # 7
1084 posts
Bumble bee
  • Wedding: September 2009

I did it in excel.  I had a couple rows of the guest list names.  Then I did different colors for different tables and added people into those boxes and moved them around.

Post # 8
230 posts
Helper bee
  • Wedding: September 2009

I used the seating chart on Martha Stewart weddings and it was awesome!  You can import your entire guest list, change the size of the room, select the size and shape of the tables and drag and drop guests onto each table (and move tables around).  It was BEYOND easy, especially since there are always last minute changes.  Just go to http://www.marthastewartweddings.com and it will be under Planning and Tools. 

Post # 9
14186 posts
Honey Beekeeper
  • Wedding: June 2009


Post # 11
66 posts
Worker bee
  • Wedding: November 2008


They have a great tool for this, as long as you enter in your guestlist. It’s click and drag – saved my sanity. 🙂

Post # 12
16 posts
  • Wedding: June 2009

We used color coded post-it notes.  Pink=female, blue=male, orange=unassigned seat on a poster board showing 14 tables.  It worked out great for us (very visual!) with 140 guests and we were able to show our mothers and grandmothers and have their input.  I recommend you use the 3 x 3 size and cut in half, each side having an adhesive top.

Post # 13
2695 posts
Sugar bee
  • Wedding: April 2010

I’m not doing a seating chart  but if I were I’d make a list in Excel with Table 1 and then the names, Table 2 and then the names.

If I needed a visual then after I made my list in Excel then I would just make a drawing in pencil and right in the names and re-arrange when needed.

Post # 14
1064 posts
Bumble bee
  • Wedding: October 2009

I had circles cut out in paper and everyone’s name on a little slip and put them at the circles as if they were tables. Once I had everyone where I liked, I numbered the tables wrote the amount of people on them and glued everyone down.

Post # 15
853 posts
Busy bee
  • Wedding: September 2009

i used excel – columns for each table. i also numbered the people per table on far left – that way i could balance tables that had too few people on it / make sure they didn’t get too cramped

Post # 16
5154 posts
Bee Keeper
  • Wedding: June 2010

@barbarita that is my plan as well…

I am a organizing freak so I have lots of different sizes and colors of post its and I just plan to use those and little flags to make it…im excited I think it will be sorta fun 😉

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