(Closed) What is the rule regarding providing transportation from hotel to reception?

posted 5 years ago in Logistics
Post # 3
Member
3569 posts
Sugar bee
  • Wedding: April 2013

I think it depends on your guest. Because they are coming from a few hours away and within driving distance they may have transportion.

We are having shuttles because we want people to enjoy the open bar, a big percentage of our guestlist is from out town and flying in from the west coast,  Boston is horrible with a bunch of one way streets and confusing and we don’t want them to get lost.

We have hotel blocks at three different price points, and we are providing shuttles to those locations only. If a guest wants they can take the shuttle there and hop on the T or take a cab to their final destination if they aren’t staying there.

You are under no obligation to provide transportation but I think it’s a nice touch depending on how many guest will be staying overnight at nearby hotels.

Post # 4
Hostess
14005 posts
Honey Beekeeper

Are you ceremony and reception at the same location?

I’ve been to almost 20 weddings now and have never had tranportation provided by the bride and groom. While it’s certainly a perk if you choose to, it’s definitely not a must. Plus, if your ceremony and reception aren’t at the same place, it won’t really work to only provide transportion to/from one location. Make sense?

Post # 5
Member
2622 posts
Sugar bee
  • Wedding: November 1999

Not required, but it can be nice.

Depending on the hotel and the location of the reception, the hotel itself may provide a shuttle for free or a very small cost if you talk to them about it.

We did rent a bus to run a shuttle (also in CT) but it is not required. About 90% of our guests stayed at the hotel 4 miles away and we didnt want people drinking and driving. It was a choice we made, but it is not required.  (EDIT: our ceremony and reception were the same location)

I have been to weddings that provided transportation and weddings where they didnt. 

Post # 6
Member
1021 posts
Bumble bee
  • Wedding: June 2013

In my opinion, it’s definitely a courtesy. A very helpful one. 

Post # 7
Hostess
14005 posts
Honey Beekeeper

@ThreeMeers:  Great point! Certain hotels do provide transportation to certain locations. 🙂

Post # 10
Member
54 posts
Worker bee
  • Wedding: October 2012

Ask your venue and the hotel.  I got lucky that the venue is close to a hotel and they provide transportation. Mind you, we had to pay for it, but big deal. I’d rather pay for transportation  in comparison to feeling horrible to find out someone idiotically got drunk and drove, someone got lost, etc.  Plus, you’re asking people to spend money to come see you, may not be a bad idea to provide transportation to make their time more convenient.  Totally up to you, but I’ve been to weddings where transportation was and was not provided.  The ones where it was not provided, seemed like guests didnt hang out as long.

Post # 11
Hostess
14005 posts
Honey Beekeeper

@rzp202:  Oh I wouldn’t worry about it then if I were you. 🙂 You have plenty to worry about as a bride! Your guests will figure out their transportation needs on their own, even if it means calling a cab, carpooling, or having a DD.

Post # 12
Member
260 posts
Helper bee
  • Wedding: April 2013

I was actually wondering the same thing! My fiance and I probably will look into for our guests too.

Post # 13
Member
1549 posts
Bumble bee
  • Wedding: November 1999

It’s a nice thing to do for your guests. While its not required, it you do have a lot of people staying at the hotel, they will definitely appreciate it. 

Post # 14
Member
269 posts
Helper bee
  • Wedding: December 2012

I work at a hotel and book wedding blocks (we do provide venue and ceremony transportation within a 5-mile radius of the hotel) and I think it really varies for each party. Some of my wedding parties use it heavily, and some barely have enough people interested to run any trips. What I would recommend is requesting a pick-up report closer to your date so you know how many people are actually staying at the hotel under your block. Even though you have a block set up, a lot of people won’t necessarily stay there because of brand loyalty, cheaper rates, etc so it might not be worth it to hire outside transportation. For me personally, if my hotel didn’t provide the transportation for my guests, I wouldn’t have it in my bidget to go through an outside company.

Depending on if your current hotel has attrition and cancellation clauses in your contract, you could look for a different hotel that provides shuttles.

Post # 15
Member
3569 posts
Sugar bee
  • Wedding: April 2013

 I just wanted to add to make it easier for your guest perhaps print out and post cab and car services numbers by the door or something

Post # 16
Member
12621 posts
Honey Beekeeper
  • Wedding: November 1999

I believe it’s a courtesy.  Just be aware of drunk driving – have cab numbers available just in case!

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