(Closed) What is the rule regarding providing transportation from hotel to reception?

posted 9 years ago in Logistics
Post # 17
3373 posts
Sugar bee
  • Wedding: October 2011

I went to a 100 person wedding this past summer with a hotel shuttle to and from the venue and DH and I were the only ones on the shuttle!!!! I felt bad because the bride wasted a lot of money on that.

Post # 18
988 posts
Busy bee
  • Wedding: September 2012

We rented a shuttle.  We had approximately 50 guests staying at the hotel where we blocked rooms, which was not even a mile away, but there’s a lot of construction in the area right now and I didn’t feel comfortable recommending that people walk.  I assume most of the hotel guests used the shuttle on the way to the ceremony, but I know for a fact that 60 people used the shuttles to get back to the hotel at the end of the night – even people not staying at the hotel – because we threw an after-party in our suite.  The venue allowed guests to leave their cars overnight in the secured parking lot, which was awesome because those guests were w.a.s.t.e.d.

Anyway, everyone was really appreciative and I think having the transportation allowed everyone to cut loose just a little bit more than if they were worried about driving home.  It was well worth the extra $350 to us.  But honestly, I’ve only been to one wedding other than mine where transportation was provided.  I don’t think anyone will miss it if you don’t have it.

Post # 19
9947 posts
Buzzing Beekeeper
  • Wedding: December 2012

Etiquette wise…

When it comes to Transportation issues, the ONLY transportation that MUST be provided is…

* Transportation for the Bridal Party TO and FROM the Ceremony (this includes everyone on the Brides side… so the Bridesmaids, MOB, FOB & Bride)

* Transportation for the Bridal Party TO the Reception (this includes the B&G, Bridesmaids, Groomsmen and Parents of the Bride)

** Transportation for Groom & Best Man to the Ceremony

** Transportation to all events for the Groom’s Parents


* Designates a Traditional Expense for the Bride & Her Family

** Designates a Tradtional Expense for the Groom & His Family

— — —


1- IF there is an out-of-town Officiant, then his Transportation & Lodging Expenses are paid for by whomever side of the Family he represents (Bride’s or Groom’s)

2- Transportation to the City / Town of the Wedding & Lodging Expenses are the responsibility of individual Guests and Members of the Bridal Party

Hope this helps,




Post # 20
2692 posts
Sugar bee
  • Wedding: November 2012

I think it’s a nice gesture but not required.  You can arrange for carpools for your oot guests with some of your local guests if that is an option or just provide guests with the number to a taxi service. 

I decided to get a mini bus for me and my girls and also for guests who need it.  

Post # 21
185 posts
Blushing bee
  • Wedding: May 2013

I agree that you are not required to do so at all, but if you have extra room in your budget and a lot of out of towners, it is a nice touch.  But don’t stress if it’s not in your budget.  I have honestly never been to a wedding with ttransportation provided.

I did wrestle with this too!  I have hardly anyone coming in from out of town (6 out of 180 people) but I am assuming that some local people may want to stay at the hotel anyways, just because.   

I am thinking of posting the phone numbers for some cab companies and car services on my wedding website, so that people have the tools they need to figure it out for themselves.  I dont want to book a shuttle service when I have no way of knowing how many people will use it!  That would be just be a gigantic waste of money.  Maybe if I happen

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