MemberI am in the process of negotiating services with my “Day of Coordinator” which is really more like a month of coordinator. What are the things that she MUST agree to, to make the night really fun and smooth?
Help! After my bachelorette party didn’t go as planned and I freaked out, I realize that I need help. What should I ask for?
MemberI´m interested in some answers too… I am clueless on this
Memberi don’t have a doc but here’s what some said they’d do for me if i hired them:
confirming vendors (what they’re providing, when they’re setting up. what they’re exactly doing)
taking care of final payments of vendors
schedule for you and the bridal party on the day of (figuring out when your various appointments, etc should be)
helping clean up at the end of the night (one offered to pack up everything at the end of the night for me)
ensuring the coordination of the ceremony, cocktail, reception, speeches, bouquet toss, dances, etc go smoothly (prepping people as necessary, keeping things on time)
overseeing set up and confirming it’s all set up as you’d like
hope that helps
MemberI’d love to have a DOC if it’s in the budget.
Nybride09 – those are some good points to ask a DOC if I were to ask them what they’d do for me.
MemberDon’t forget to ask them about tipping the people that need to be tipped as well.
Also, the DOCs I have seen were responsible for getting the gifts packed up and in somebody’s car.
MemberIf I had a DOC, I’d find one that would be able to set up my favors and candy table (if I had one) and to make sure the flow of the wedding/reception is going smoothly and on time. I’d have her coordinate photographs of my family and friends as well.
Memberre coordinating people for group shots, check w/ your photographer. mine works with an assistant who’ll be doing the coordinating.
MemberThat’s a good question.
Just some things I thought of off the top of my head:
Month of wedding:
Confirming vendors and reminding and double checking all vendor arrival times
Planning the layout of the room with you, where you want the guestbook table, cake, favors, and all other stuff to be, making a bluepring of the layout
Working with you to plan the day’s schedule by the hour – from hair & makeup in the morning to cleanup at night
Day of wedding:
Working with venue to make sure guestbook table, gift table, card box, cake table, escort cards, favors, etc etc are in the right places like you planned
Assisting photographer with arranging portraits and rounding up people if needed
Keeping things moving and reminding you what’s next so you don’t get behind schedule, from hair&makeup in the morning to portraits to cutting the cake to bouquet toss….
Helping organize toasts if you are doing them – making sure the person toasting has a microphone, making sure no one who wanted to toast gets forgotten etc
Making sure cards and gifts are stowed safely, maybe put into a locked car or room throughout the night
Giving out the tip envelopes that you have given her
Helping pack everything up at the end of the night
….and helping keep you sane and calm 🙂
MemberThanks. This will really help. I didn’t want to spend the money, but now I am glad that I am.
MemberI M/DOC and all the requests above are definitely reasonable. The best thing to do is to communicate your expectations with your coordinator. Our job is to make this “home stretch” easier on you and the day-of as seamless as possible. Enjoy this last month, lisalulu! 🙂
@shortcherriez – If you were in the Bay Area I’d try to help you out but it looks like you’re in Chicago. 🙁 Try Craiglist or word-of-mouth to find someone who does not curretnly charge a fee. But please do “screen” them. If they do not return your call or seem to know what they’re doing, find someone else.
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