(Closed) What must I ask my wedding coordinator to do?

posted 11 years ago in Reception
Post # 3
327 posts
Helper bee
  • Wedding: December 2009

I´m interested in some answers too… I am clueless on this

Post # 4
853 posts
Busy bee
  • Wedding: September 2009

i don’t have a doc but here’s what some said they’d do for me if i hired them:

confirming vendors (what they’re providing, when they’re setting up. what they’re exactly doing)

taking care of final payments of vendors

schedule for you and the bridal party on the day of (figuring out when your various appointments, etc should be)

helping clean up at the end of the night (one offered to pack up everything at the end of the night for me)

ensuring the coordination of the ceremony, cocktail, reception, speeches, bouquet toss, dances, etc go smoothly (prepping people as necessary, keeping things on time)

overseeing set up and confirming it’s all set up as you’d like

hope that helps

Post # 5
369 posts
Helper bee

I’d love to have a DOC if it’s in the budget.

Nybride09those are some good points to ask a DOC if I were to ask them what they’d do for me.

Post # 6
2324 posts
Buzzing bee
  • Wedding: January 2021

Don’t forget to ask them about tipping the people that need to be tipped as well. 

Also, the DOCs I have seen were responsible for getting the gifts packed up and in somebody’s car. 

Post # 7
369 posts
Helper bee

If I had a DOC, I’d find one that would be able to set up my favors and candy table (if I had one) and to make sure the flow of the wedding/reception is going smoothly and on time. I’d have her coordinate photographs of my family and friends as well.

Post # 8
853 posts
Busy bee
  • Wedding: September 2009

re coordinating people for group shots, check w/ your photographer. mine works with an assistant who’ll be doing the coordinating.

Post # 9
92 posts
Worker bee
  • Wedding: September 2009

That’s a good question.

Just some things I thought of off the top of my head:

Month of wedding:

Confirming vendors and reminding and double checking all vendor arrival times

Planning the layout of the room with you, where you want the guestbook table, cake, favors, and all other stuff to be, making a bluepring of the layout

Working with you to plan the day’s schedule by the hour – from hair & makeup in the morning to cleanup at night

Day of wedding:

Working with venue to make sure guestbook table, gift table, card box, cake table, escort cards, favors, etc etc are in the right places like you planned

Assisting photographer with arranging portraits and rounding up people if needed

Keeping things moving and reminding you what’s next so you don’t get behind schedule, from hair&makeup in the morning to portraits to cutting the cake to bouquet toss….

Helping organize toasts if you are doing them – making sure the person toasting has a microphone, making sure no one who wanted to toast gets forgotten etc

Making sure cards and gifts are stowed safely, maybe put into a locked car or room throughout the night 

Giving out the tip envelopes that you have given her

Helping pack everything up at the end of the night

….and helping keep you sane and calm 🙂

Post # 11
213 posts
Helper bee
  • Wedding: January 2009

I M/DOC and all the requests above are definitely reasonable. The best thing to do is to communicate your expectations with your coordinator. Our job is to make this “home stretch” easier on you and the day-of as seamless as possible. Enjoy this last month, lisalulu! 🙂

@shortcherriez – If you were in the Bay Area I’d try to help you out but it looks like you’re in Chicago. 🙁  Try Craiglist or word-of-mouth to find someone who does not curretnly charge a fee. But please do “screen” them. If they do not return your call or seem to know what they’re doing, find someone else.

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