(Closed) What questions should I ask my venue??

posted 5 years ago in Venue
Post # 3
1358 posts
Bumble bee
  • Wedding: October 2012

  • What perks come with booking? (My venue gave us the bridal suite for free, free breakfast, extra appetizers and an extra hour of open bar for free because we asked, etc.)
  • What is included in the price? What is the service charge and is it part of the quoted cost? Are gratuities for the staff included or will we need to tip them? Are there any extra fees–cake cutting, corkage, etc.? Do you have linens, tables, chairs, any decor, etc.?
  • Who will clean up? Do you charge extra if your staff cleans up for us?
  • Are we allowed to use open or enclosed flame? Is there any other decor that is prohibited?
  • How long before the start of my event will the space be reserved and available to us? If we book an evening event, would you still rent out the space to someone else in the morning?
  • Are there any restrictions on outside vendors?
  • Do you have a coordinator who will work with us on the day of our wedding to make sure things go smoothly?
  • Where will our guests park? Is there a fee for parking? Does the parking area ever fill up and, if so, where might extra parking be available?
  • Do you have any rules about noise levels or when we need our event to end?
  • Is there enough power and outlets in the space to handle a DJ and pro sound system, event lighting, etc.?
  • Where would ceremony, dancing, eating, cocktails, etc. take place?
  • Can you show us photos of past weddings and/or receptions that have been held here? (If not, I’d recommend looking for photos from weddings have been held at that venue on local photographers’ blogs)
  • Are there any construction projects planned for any time in the near future or close to our wedding date? (Construction projects often take longer than planned.) Would this venue ever plan a construction project that overlaps with already booked events?
  • What are the terms of the contract? What deposit do we need to give you to reserve the space, what payment plans do you offer, and what happens if we need to cancel or change the date of the event?
  • Do you allow couples who haven’t been married here to take photos? (This was an issue at our wedding. A couple who hadn’t even gotten married at our venue came there to take pictures and tried to do so at the same time we were taking photos. I told them this was our space and they could wait until we were finished. You want a venue that would back you up in that situation.)
  • And of course, don’t forget to check yelp, weddingwire, and other review sites to see how happy other brides were with the service they received. 

Post # 5
12050 posts
Sugar Beekeeper
  • Wedding: May 2014

commenting so I can come back and look at this before i go to meetings!  @anemonie:  this is a great list!

Post # 6
1434 posts
Bumble bee
  • Wedding: May 2014

So helpful!

Post # 7
41 posts



* Food & Beverage minimums – how much are you required to spend at the event?  If your budget is $10k, but their minimum is $20k for the day, then that’s a problem.

* What are taxes and service fees?  In my area (NH), taxes and service fees generally range from 25% – 29% on top of everything else.  So, if they’re advertising $50/head for dinner, it’s actually $62.50 when all is said and done.

* What are the ceremony fees? Some venues charge additional for having the ceremony onsite.  I’ve seen this range from $200 to $2000!

* What are the room rental fees? Many venues advertise their price per head for the meal but neglect to mention that you have to pay an additional fee for the usage of the reception hall, in addition to food costs.

* What are your timing limitations?  Are you required to be done by 9pm? midnight? all night? How much do they charge if you go over?

* Do they charge for having a rehearsal the night before?

* Are you required to rent out the entire inn/hotel/venue for the night of your weddings?  Do they have a minimum room block required?

* What is included in their listed prices? Linens, Centerpieces, chairs, tables?

* Are there additional bartender fees on top of the price per drink?

* Any additional fees, taxes, gratuities?

Read more: http://boards.weddingbee.com/topic/looking-at-first-venue#ixzz2RoUGEqJz

Post # 8
458 posts
Helper bee
  • Wedding: November 2013

The big question for me, after “what’s included” is “how many weddings do you do here per day?”  You don’t want to be fighting for time and space.  That goes along with the question of “how early can we get there?”


Post # 11
38 posts
  • Wedding: March 2014

Super great comments from the PPs!  You Bees are all awesome.

For those of you (@MsGinkgo:) marking this so you don’t lose it, and for @minipenguin:  may I recommend “The Bride’s Book of Lists: Things to Do & Questions to Ask” by Amy Nebens.

I mentioned it previously on another post about venue questions.

Post # 12
84 posts
Worker bee
  • Wedding: May 2014

commenting to follow

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