(Closed) What questions should I ask?

posted 5 years ago in Venue
Post # 3
Member
5547 posts
Bee Keeper
  • Wedding: December 2011

Ask what is included, tables, chairs, linens, catering, what vendors can you bring in, what can’t you bring in, when can you set up, will they set up centerpieces and things for you if you bring it or do you have to do it, how long do you have in the space, if there are two events, how do they manage things like parking and making sure the right guests end up the right places, any restrictions on people or decorations, when you have to be out, do they break down stuff, deposits, when money is due, what happens if you have to cancel, what happens if they have to cancel.

Post # 5
Member
5965 posts
Bee Keeper
  • Wedding: April 2018

Request a copy of their rental agreement and read it carefully, it should outline payment, what’s included and what refund options, if any are available.  Ask what their handicapped accessable features are, your older guests will thank you, find out about safety systems, fire and smoke, and what their insurance covers.

Post # 6
Member
705 posts
Busy bee
  • Wedding: June 2013

I also asked my venue if everything eas handicapped accessable (that was something i needed) what i could or count not bring in with me, if there was a room or area available for me to get ready in on site and if there was a “smoking area”

Post # 7
Member
2493 posts
Buzzing bee
  • Wedding: August 2012

Here’s what I had… although I probably missed something!

 

Basics

Available dates in desired month?
Max. numbers for ceremony? Reception?

Can they recommend local specialists (florist, DJ, etc.)? Must we use them?

Who decorates venue? Tear down? Extra cost?                                                    

Will there be a dedicated coordinator? Will they be of use on day of? Will they be there all night?

Where can photographs be taken? Not?

Packages

What’s included in the wedding package (host bar, etc.)?

Extras (late night tea/coffee, etc.)?

Is a tasting offered? Extra cost? Work around special diets (peanut/nut allergy, etc.)?

Vendor meals? Are they full cost?

Does it include the cost of tables, chairs, linens, etc.?

Do you have decorations for rent?

How much is the deposit? When is full payment due? When do we need to give final numbers? Returned if there’s a cancellation?

Gratuity tax?

Facilities

Are there disabled facilities? Wheelchair access?

Is there an appropriate dance floor for a band/DJ?

PA system available? Or does DJ supply?

What are the toilet facilities?

Will there be coatrooms and restroom attendants, a bartender, a doorman? Charges?

Is there adequate parking for all the guests? Extra fee?

Extras

Cake cutting fee?

Supply a cake stand? Knife?

What kind of seating arrangements are offered? How many people to a table?

Timing

What time can we access the venue?

What time would reception end? Extra fee for more hours?

Restrictions

Are we allowed to light candles in the evening?

Hang things (tissue pomanders, etc.) from ceiling? Draping? Lighting?

Post # 9
Member
2708 posts
Sugar bee
  • Wedding: September 2012

@brighteyedgirl:  pretty much covered everything.

 

I would also ask if the close the bar down during dinner.  This is a pet peeve of mine and definitely wanted a place that kept the bar open the entire reception.

Make sure you include tax and any gratuity or service charge when figuring out the price.

Post # 11
Member
2708 posts
Sugar bee
  • Wedding: September 2012

@Mimoza:  Yes, some places will close the bar for 30 minutes during dinner.  I believe the logic is so that the servers can get around the room and get people their food more effeciently.  So while it does make some sense, I still don’t like it.

Post # 12
Member
1548 posts
Bumble bee
  • Wedding: November 1999

Also make sure to confirm if there is a minimum number of guests or a minimum spend requirement – some venues require you to confirm a minimum number of guests for Friday or Saturday nights. 

Post # 13
Member
11273 posts
Sugar Beekeeper
  • Wedding: April 2012

@Mimoza:  i agree with pp.  all good points.

the one thing not yet mentioned is staffing.  are servers and bartenders included?  how many staff will be working?  guest:staff ratio.

Post # 15
Member
2493 posts
Buzzing bee
  • Wedding: August 2012

@Mimoza:  Awesome. Glad I could help! :]

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