(Closed) What questions to ask Reception Venue?

posted 5 years ago in Reception
Post # 3
2095 posts
Buzzing bee
  • Wedding: October 2013

I’m responding to see what answers you get b/c I would love to know, too. 

Post # 4
4439 posts
Honey bee
  • Wedding: January 2013 - Harbourfront Grand Hall

I did!!! I’ll try to remember some….




When will we have a food tasting (if they provide the food)?


What do servers wear?


When is the venue available to us on our wedding day?


Are you able to coordinate with other vendors if they need to get into the space before that time?


What are bar optioins and costs?  Is there a max or min number of hours the bar can be open?


What are cake cutting options and costs?


When can we have rehearsal (if ceremony is in the same space)?


How will room layout be decided?


What’s your standard room layout?


Do you have preferred or required vendors for anything?


Is there a DOC?


Who is the manager?  Will they act as DOC? What do they do?


If said manager is sick who is in charge?


Do you host more than one event per day?


What’s the maximum # of guests you can accomodate?


What does site fee include?  Linens?  Tables? Silverware?  Plates? etc….


Where do guests park?


Can we bring in decorations?  When?


What is your policy on candles?

ETA: What will you do to accomodate special dietary needs?

Post # 5
67 posts
Worker bee
  • Wedding: September 2014

Don’t know if your venue is also a hotel.. but if so, ask about group rates for out of town guests and for you and your fiance. If you’re having an open bar.. other guests may be interested in this too.

Also ask about gratuity.. if it’s figured in or if there’ll be a bill at the end of the night..

Ask about the deposit..

Make sure to see how large your dance space is.. is it big enough (if you need one)

As far as the catering.. ask if you’re allowed to substitute anything.. is punch/coffee/tea included?

Can you bring your own champagne for the toast?

Can you bring in outside catering/cake

Will they still cut the cake if you bring it in from outside? If so, what’s the fee?

What time do you need to be out of there? Will they set up and tear down for you or do you need to find someone to do that?

Post # 6
312 posts
Helper bee
  • Wedding: December 2013


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