(Closed) What should I get done while at my wedding location? Long distance planning!

posted 5 years ago in Logistics
Post # 3
118 posts
Blushing bee
  • Wedding: September 2014

Nail down as many other vendors as you can, particularly your officiant (you will probably want to meet him/her in person before you book), the photographer (they tend to book up the earliest), and the cake baker (you probably want to taste the cake before you book it). 

Do a tasting with the venue if you haven’t already. You could potentially leave this until later, but you will likely be very busy and it may be harder to coordinate your schedules two months out. 

Do a preliminary walk-through with the venue if you haven’t already. Try to get as much decided (layout, linens, etc) as possible, b/c that may affect other decisions. Find out who will be responsible for what (will they place decorations? will you need to hire a florist/decorator to do that? etc) 




Post # 4
9181 posts
Buzzing Beekeeper
  • Wedding: August 2013 - Rocky Mountains USA

Go to the venue and meet with the person who will be involved with your wedding. Ask her alllll the details you can think of (access times, logistics of what they do vs what you do, what facilities are available, etc etc) and take notes. 

Then walk around the venue and plan out where you want everything (tables, chairs, cake, gift table, guestbook, lighting, decor, dj, etc etc. Draw a diagram with all these locations mapped out. 

Stop in at the hotels you want to block and work out any details with them. 

Any other vendors… Photography, hair and makeup, transportation, etc?

Post # 5
50 posts
Worker bee
  • Wedding: December 2012

Since you are traveling from out of town, I am assuming you are going to have a lot of family and frineds that will be joining you. Make sure you block hotel rooms near your wedding venue. You can start blocking rooms by going here http://grouptravel.org/group-rates-for-hotels/ and then visit the hotels that you are interested in when you are there. 

Make sure to request a courtesy room block instead of a regular room block. This is more preferable for most couples because there is no financial risk involved. You don’t have to put up a deposit and there is no fee if rooms in the block are not used. THe hotel will hold the rooms till about thre weeks before the wedding. Any rooms not reserved by then will be resold by the hotel.

Post # 6
5660 posts
Bee Keeper
  • Wedding: August 2012

Nail down your vendors, meet with and decide on your photographers, Dj, whoever else, while you are in town. 

Take detailed photo’s of the venue so you have them for decor planning

Beside that… idk, I planned mine from afar and I didn’t hvae to do much. You can do food tasting, wine selection when you go back, maybe ask the venue if they want you to do this so far out, they will probably say they would rather do it closer. But I say biggest thing is finishing your vendors.

Post # 7
1003 posts
Bumble bee
  • Wedding: November 2014

@HeartsandSparkles:  I am in a similar situation.  I am making a trip in April and I plan to meet iwht the photographer, meet with the florist, do a tasting at my venue, and get alterations on my dress.

Post # 8
197 posts
Blushing bee
  • Wedding: March 2014

I agree on ticking off vendors. You can talk details by email once you have them booked, but I’d use this time to meet and decide on any vendors you wouldn’t be happy to book over the phone. For example, we wanted to meet our photographer and officiant, but were happy to book a DJ off his website.

It could also be worth telling people you have already booked that you’ll be in town. We have visited our hometown where our wedding will be a few times during planning, to attend other weddings. Each time I flick a quick email off and check if there’s anything they’d like me to meet with them about while we’re in town. Hope that helps! Planning from a distance can be tricky. It all jsut takes a bit of extra thinking 🙂

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