(Closed) What should I go over with my venue at my final meeting?

posted 9 years ago in Venue
Post # 3
Member
2324 posts
Buzzing bee
  • Wedding: September 2018

I would go over your timeline, who your contact people will be while you’re there, rain/weather plan if any, storage for anything you might need to ship before…

I’m just naming things off the top of my head. Anybody else have any to add? 

Post # 4
Member
1246 posts
Bumble bee
  • Wedding: June 2009

What time vendors need to be done cleaning up, who’s in charge of making sure everybody’s out on time, what the schedule will be for getting a deposit back if any, any extra fees for things like lights or fans or valets or security that might crop up at the last minute, parking, what happens at the end of the night to things like your cake server and extra food…

Post # 5
Member
1246 posts
Bumble bee
  • Wedding: June 2009

oh, and definitely go over the layout too, like where tables will be with a diagram of their names/numbers, where favors will be put and bars will be set up, where the gift table will be, whether wine will be passed…your caterer might take care of a lot of that stuff. 

Post # 6
Member
141 posts
Blushing bee
  • Wedding: June 2009

Our venue was providing our food too so we talked about leftover policy, final layout arrangments. Who would be helping setup and clean up. The final drink list that they would provide. Rain plan for sure (if you’re doing it outside). How early you can get there to setup what you need. Our venue owner was the DOC for us so we also provided estimates of when the vendors were coming the day of. That’s all I can think of right now. Goodluck!

 

Post # 7
Member
1246 posts
Bumble bee
  • Wedding: June 2009

oh, and if you guys aren’t seeing each other til the ceremony, where the rooms are for you to get ready, how separate they are from the men’s rooms, whether there will be snacks/water there or if you can bring that stuff in with you, how early you guys can get there to get dressed/take pictures…

sorry for all the posts, i keep thinking of stuff! 

Post # 8
Member
65 posts
Worker bee
  • Wedding: December 2011

Lock in all the final prices, don’t let them try to add stuff on later.

Go over the list of events, times, and locations exactly so you’re not confused once youre there.

If shes planning everything, then confirm all your details: flowers, food, cermony site, reception site, and hotel details.

Good luck!

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