(Closed) What to ask when checking out possible ceremony location

posted 8 years ago in Ceremony
Post # 3
7777 posts
Bumble Beekeeper

Here’s a pretty comprehensive list:

  • What rooms are available? How big are they, and what is the maximum number of guests each room can accommodate? What is the configuration of the rooms?
  • What is the fee to rent the room and how many hours are included?
  • What is the deposit? Is it refundable if you change your mind? What is the cancellation policy? Is there an additional fee for security or cleaning?
  • Is overtime use allowed, and if so, what is the charge?
  • What is included in the room rental? Who does the set-up and clean-up, you or the facility?
  • Are any additional fees charged?
  • Are there certain days of the week or times of the day when the price is discounted?
  • Will other events be occurring in nearby rooms? If so, will the sound carry from the other room?
  • Will another event be booked in the room or church before yours or after yours? If so, you may be limited on time.

    Are there restrictions on the type of music that can be played, the length of time it may be played, or the volume? How about music played outdoors?

  • Is there a piano or an organ available for the ceremony? If so, is there a charge to use it?
  • Can you choose the organist or pianist, or must you hire the person recommended by the church or facility?
  • Are there restrictions on photography or videotaping?
  • Are dressing rooms available for the bride, groom, and attendants? Is there an additional charge for them? Can they be locked when no one is around?
  • Are plenty of electrical outlets available? This is particularly important at outdoor locations.
  • Do they provide a microphone, a cordless mike, or a lapel mike for the ceremony or do you need to rent them?
  • If held outside, is there adequate lighting after dark, if needed? When is the lawn mowed and watered? Will it be too wet or muddy? Freshly mowed grass can stain the wedding gown and people’s shoes. What about sprinkler systems?
  • If the event will be held outdoors, ask about bugs. Are they a problem? What kind are they – bees, flies, gnats? What will be done to reduce or eliminate the problem?
  • Are adequate restroom facilities available? Are handicapped restrooms available?
  • Is liability insurance, including liquor liability, included in the rental fee or must you, the renter, provide your own policy?
  •  Is there a coat rack available for winter events? Is it located in a secure area? Can a coat rack be placed inside the room that you are renting
  • ?Is adequate on-site parking available? Is there a charge for it?
  • If the ceremony or reception will be held outdoors, can the area be tented in case of bad weather, including heat? Can stakes be driven into the ground?
  • If an outdoor location is chosen, is an alternate location available in the event of bad weather, including heat in the summer? If the reception will be held at a private home or facility, do neighbors, police, or security companies need to be notified?
  • If the site is associated with a private home, do they have a conditional use permit to operate the facility? (If they are operating without one, they could be out of business before your wedding.) Is a cleaning deposit charged? If so, what services are taken from it, such as a dishwashing fee? Is any portion of it refundable, and if so, how soon after the event will it be returned? Who will clean up? Will the facility’s employees do it, or must you do your own cleaning?
  • Are there restrictions on the type of decorations that can be used and how they can be hung or attached? Many facilities do not allow tape, staples, wire, or tacks to be used.
  • Are candles allowed? If so, must the flame be covered with glass or is an open flame allowed? What about unity candles?
  • What other restrictions do I need to know about?

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