(Closed) What to expect during venue meeting?

posted 7 years ago in Reception
Post # 3
262 posts
Helper bee
  • Wedding: December 1969

You dont have to bring anything other than what days you are thinking of booking if you havent decided that already.


Some major questions I would ask:


-Can you bring in outside catering or must you use their caterer or prefered caterer?

-Can you have a bar? If so, can you bring in your own alcohol?

-If the ceremony/reception are outdoors, is there a rain back up plan?

-How many people can the venue comfortably accomidate? Does this mean guests will sit on a terrace or on the dance floor?

-Does the venue have staff to assist with set up/clean up or must you bring in your own people?

-Does the venue provide tables/microphones/linens/sound equipment/chairs or must you hire other companies to provide these services? (important as this can make the cost must more expensive than it seems)

-In regards to discounts, is your date really in june or is that just a place holder? If its in June, you probably wont be able to get an off month discount as June is a really popular month. But you can see if it would be cheaper if you booked on an off day like a Friday or a Sunday.


Hope that gives you a starting point 🙂

Post # 4
1636 posts
Bumble bee
  • Wedding: September 2017

Are you going to just generally check it out and ask questions, or are you planning to book it at this point (since it sounds like you’ve already decided)?

In addition to what College said, I would ask for a sample contract that you can take home and review.  After digesting it, you may have additional questions or points of clarification for the venue.


Post # 5
2216 posts
Buzzing bee
  • Wedding: August 2012

Basically, the wedding person will give you a tour of the place and then sit down with you to discuss pricing and such.  I would bring with you a list of prepared questions – google “wedding venue questions”.  You can also bring a camera if you want to show others your venue choice before making the final decision.

In terms of negoiating price, I see that you are getting married in June, which is a pretty popular wedding month.  Since you’re booking far out and for a popular month, I don’t think you’ll get a lower price.  If anything, I would try and negoiate extra appretizers, upgraded chairs, things like that….

HTH!  Good luck!

Post # 6
4582 posts
Honey bee
  • Wedding: October 2011

I brought a notebook with questions I wanted to ask and a pen to take notes. Maybe a camera, too, if they let you take pictures. They could come in handy later for planning purposes – I didn’t end up taking photos during our first tour so I’m visiting the venue later this week to get a better idea of layout and how to decorate.

Post # 7
7587 posts
Bumble Beekeeper
  • Wedding: December 2010

You don’t have to start negotiating until contract and deposit time.  Although I would recommend asking, “What are the other fees besides a per guest charge?” You would be surprised some of the fees that might not be included in that price. For instance usually a tax and gratuity, standard in CT is an extra 24%. If you are getting married at that location as well, they may have a ceremony charge (for chair setup etc).


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