(Closed) What tools helped you plan your wedding?

posted 4 years ago in The Lounge
Post # 2
1181 posts
Bumble bee
  • Wedding: August 2013

I used the knot tools. The budget, the website and the guest list tools in particular.

Post # 3
901 posts
Busy bee
  • Wedding: November 2014 - 11/15/14-Vineyard

For me – I started with theknot.com. They have a great budget planner and checklist, it retains your guest list, addresses, gifts, and a seating chart template. You can export to excel, print, whatever.

For ideas, I was all over Pinterest. Even vendors wanted to see my Pinterest boards to help them with my vision and what I like (Hair, florist, decor rentals, venue, etc). 

Then after I started choosing stuff I made my own inspiration boards on weddingwire.com. 

I bought a big zip around 3-ring binder that I started putting in tabs for different sections to keep all the contracts in. My binder is now my wedding lifeline!!!!!! 


Post # 5
58 posts
Worker bee
  • Wedding: February 2014

I ended up liking weddingwire.com tools the best. The budget and guest list tools are pretty standard, though I liked that I could create different reports from the guestlist depending on what I needed at the time.  I LOVED the seating planner!  That was a lifesaver as I was having my aunt put out the place cards and wanted to make sure it was easy to do (without any input from me day of).  It was easy to set up and rearrange too.  We used the gift tracker, which was nice as gifts streamed in for months but we wanted to send the thank you cards out after we had pictures back from the photographer.  However, if only lets you save gifts from people who were invited, and in our case, we received several gifts from people who weren’t invited (friends and coworkers of parents mostly).  So we had to augment wih other methods.  The vendor list was also nice because I was able to print it out and hand it to my aunt and the coordinator (who already had most of the information, but still nice backup) so that all the contact information for every vendor was in one easy to access place (again, without contacting me day-off). 

I used this planner: http://www.amazon.com/The-Brides-Essential-Wedding-Planner/dp/1454908459/ref=sr_1_6?ie=UTF8&qid=1407465348&sr=8-6&keywords=wedding+planner+binder (this is a new edition, mine was the older one, but I imagine they are essentially the same)

It is VERY thorough!  It helped me collect my thoughts and plan before I contacted vendors, keep track of information while interviewing vendors, and keep track of everything from the vendors after hiring them.  It’s a 3-ring binder type system, so it was easy to take out sections we didn’t need (like videographer) and also add in all the paperwork we got from everyone (cover pockets will not contain all the paperwork you will end up with by the end!)

We had a destination wedding (about 200 miles away) so our vendor meetings were only one meeting each over the course of two days, staying organized was really important.  I used pinterest a lot, but didn’t have a clear “vision” of what I wanted, so before going to the vendor meetings I made one-page collages of what I really liked (in the mountains I couldn’t be sure we’d have a signal to pull up Pinterest and saved time not having to scroll through all the stuff I had pinned over the months).  It was just 4-6 pictures each of hairstyles, cakes, flowers, decor, etc.  printed out and put in the binder in the given section. It really helped the vendors quickly get an idea of what I wanted and then devise a plan from there.  


Best of luck!

Post # 6
718 posts
Busy bee
  • Wedding: February 2015

Lots of spreadsheets in Google Drive. It’s helping me keep my sanity and it’s shared with my mom so we can stay on the same page.

Post # 7
326 posts
Helper bee
  • Wedding: September 2014

+1 to google drive, then i can share documents with my Fiance, bridesmaids, groomsmen, parents, etc. 

If you are doing a lot of DIY projects, I found trello (both web and mobil app) to be super helpful at organizing my projects, and having checklists of stuff i had done or needed to buy/do, etc

And I have a binder that I carry around with me (with printouts of the google docs), and whenever I had a thought, i would pencil it into the pertinent section – and later I go and edit the online doc.

Email tags are a godsend – tag all wedding-related emails, then you can easily find them later (especially important for vendor communications)

I use google calendar a lot too, I put down appointments and payment days, along with specific tasks that I want to complete by x date, etc

Post # 8
901 posts
Busy bee
  • Wedding: November 2014 - 11/15/14-Vineyard

Oh yeah I have my spreadsheets too! All with total amounts due and deadlines. That way I can make sure to budget it out and make sure it’s done on time. Lots do vendors take Paypal, so I have set up for each pay period and what to pay to each one every pay period until the wedding/due dates. 

Post # 9
142 posts
Blushing bee
  • Wedding: August 2014

I used the checklist on theknot.com, mywedding.com for our wedding website, and an awesome excel workbook by A Practical Wedding, available here: http://apracticalwedding.com/spreadsheets/

(thanks to @nawella for that last one!)

Post # 11
48 posts
  • Wedding: June 2015


Post # 12
183 posts
Blushing bee
  • Wedding: September 2015

I bought the Knot organizer.  I keep all of my contracts and paperwork in it.  Definately something you could make on your own, but it has the checklist and a bunch of pictures in it.  Pintrest is also my favorite resource!

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