(Closed) What wording did you use for wedding block info on invite insert?

posted 8 years ago in Paper
Post # 3
70 posts
Worker bee
  • Wedding: October 2010

We are using:

For your comfort and convenience we have made the following hotel arrangements.  A limited number of rooms have been reserved at a special rate for this occasion. These rates are available until September 15 by mentioning the XXX-XXXX wedding

Post # 4
282 posts
Helper bee
  • Wedding: April 2010

We used:

A block of rooms has been set aside at the XXXX.
These rooms can be reserved by calling the XXXXX at (999) 999-9999 before March 19, 2010 and asking for rooms in the Bride/Groom wedding block.

Additional information for wedding guests is available at
knot website

Post # 5
1732 posts
Bumble bee
  • Wedding: September 2010

“A block of rooms has been reserved at such-and-such hotel under the bride and groom’s name.  Contact info etc etc”

Post # 6
272 posts
Helper bee

Lodging for the Smith-Jones wedding has been arranged at XYZ Hotel.  Please contact the hotel by June 1 at (555) 555-5555 should you wish to book a room with the negotiated rate.

Post # 7
2083 posts
Buzzing bee
  • Wedding: May 2010

We used:


For our out of town guests

rooms have been held under the

Bloodgood/Halas wedding at:


Hotel #1 here                                      Hotel #2 here

Address here                                       Address here

Phone number here                             Phone number here


Please reserve your room by the fourteenth of April to receive discounted rates

Post # 8
3344 posts
Sugar bee
  • Wedding: August 2010

For your convenience we have negotiated group rates at the hotels listed below for two nights (Friday and Saturday nights).  Rooms can be reserved by calling the phone number listed before the deadline.  Make sure to mention you are staying with the XXXX wedding group to receive the discounted rate.

Post # 9
257 posts
Helper bee
  • Wedding: May 2010

My insert was actually just a “Please view our website for more information… http://www.ourwedding.com” kind of thing. On the website is where they can get the info… no annoying wording needed!

Post # 10
1001 posts
Bumble bee
  • Wedding: May 2010

Ours say “We have set aside a block of rooms at a nearby hotel.  Please ask for the xxx-xxxx Wedding Block and book by April 29th to ensure that you will get the discounted rate.”

And then the name of the hotel, address, phone number, and website below.

Oh, and it’s on a separate card that we sent with the invitation and it also includes directions and fun things to do if you want to stay for the weekend (like our favorite restaurants, a brewery tour, the Milwaukee Brewers game, etc.)

Post # 11
721 posts
Busy bee
  • Wedding: October 2010

We included our Accomodations info on the Save-The-Date Cards:


For your convenience, we have blocked rooms at XXX Hotel.  Reserve your room by Month 22 and mention the Bride/Groom Wedding to receive the group rate of $100.  Call (888) 123-4567.  Please make your reservation at your earliest convenience to ensure room availability.


We wanted people to book early because our wedding is during leaf/apple picking season in New England so we wanted a chance to add rooms to the block if it sold out.

Post # 12
50 posts
Worker bee
  • Wedding: December 2012

I like the wording that many of the above suggested but think that you can add some more to it. Information about the hotel amenities (free breakfast, pool, wifi, shuttle info etc).

Also, I would include if the hotel is expecting to be sold out that weekend. Maybe something like “many hotels sell out during summer weekends so book soon. Otherwise,you’ll be left to book a hotel other than the one that everyone else is staying at. “. Not the most perfect wording but it gives the idea of what I am trying to say.

Also, make sure you include

  • The name of the hotel,
  • Telephone number,
  • Address, group rate,
  • and the group code.

If you want, you can download some sample wording here: http://grouptravel.org/wedding/sample-letter-for-hotel-wedding-room-block/

Hope this helps!

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