(Closed) What would you do – venue wants to change time/date

posted 11 years ago in Ceremony
Post # 3
Member
84 posts
Worker bee
  • Wedding: October 2007 - Ceremony at a cement and stained glass cathedral and reception at a boutique hotel ballroom

Wow, you are definitely flexible!

I would say it’s up to you and what you want to do, plus the availability of all your guests and bridal party. Do you have a lot of Out of Town guests? Would a date switch be ok with them?

It seems like changing the time wouldn’t be so much of an issue as date. BUT perhaps if the time/date change works for everyone, you could negotiating some freebies or discounts with the hotel in exchange for your flexibility. (throw in chair covers, waive cake cutting fee, plus they would have to pay for your invites, etc).

Post # 4
Member
24 posts
Newbee
  • Wedding: October 2007

Hmmmm.  I don’t know if they can do that leagally.  They may just have to cut that ‘meeting’ short.  You might want to have a free consultation with a law office (or lawyer friend) to review your contract. Maybe pay a small fee for a legal letter explaining your rights to the venue corrdinator…

I would NOT change my date or time, not this late in the game.  Maybe a month after booking when nothing was really set in stone.  60 days away NO WAY, that’s awfully rude.

Are they asking you to push your time back fifteen minutes or five hours?  Fifteen minutes OK / Thirty minutes or more NO WAY – If they are willing to give you a TON of money back (like cut your food cost and bar tab in half) maybe I’d consider it

Post # 5
Member
24 posts
Newbee
  • Wedding: October 2007

Why can’t I ever finish my thoughts in one comment?  If you don’t end up changing the time, make sure you double confirm the original time with what ever vendors you’ve discussed this possible change with…

(Imagine getting your day back on track, and one of your vendors NOT showing up because "Don’t you remember, you called me and changed the time back in September" – YIKES)

 Good Luck

Post # 7
Member
116 posts
Blushing bee
  • Wedding: September 2008

As the first person who booked the date/time, I’d say your venue should have to work around YOU, and I’m shocked that they even asked you to adjust your date/time because of their mistake.  That sounds unprofessional, and I’d make sure you get this cleared up ASAP with legal back-up.

I agree that if it’s a minor change, like bumping things up/back 30 minutes, MAYBE I’d agree to it (but with them covering the cost of invitation reprints, as well as providing a VERY generous discount considering the extra work this will create for you)….. but there is NO WAY I would significantly change my event. After all, I’m sure the date/time availability of this venue is part of why you chose it for your wedding, and they need to realize that any changes will mean breach of contract and you can absolutely sue them.  (I’m not saying to take it that far…. but they need to realize that you are under no obligation to make any changes and you *could* sue if it got to that point.)

I know it’s hard, but you should absolutely put your foot down with a firm "no" and also make sure that if this other meeting does continue at the same time as your wedding, the venue can reassure you that it will not affect your wedding at all (in terms of staff, noise, availablility of restrooms for guests, etc.).  I am sure it is a lot easier for a company to change the date/location of their meeting than it is for you to change the date and time of your wedding.  It sounds like a case of your vendor trying to get you to fix their mistake, when really they need to take responsibility for double-booking by honoring your original contract 100% and helping the company find another date/time for their meeting.

Post # 8
Member
12 posts
Newbee
  • Wedding: June 2008

I agree with Miss Blushing. Not to be a bridezilla or anything, but if you’ve been dealing with them all this time and have a contract with them, it is not your problem that they overbooked/have bad time management skills.
That said, if you’re willing to do the change, I would discuss this with your event person and get them to give you a discount or refund for change in time. As you’ve said, you’ve had invitations printed and will have to change times with your vendors so honestly, it’s the least they can do for the inconvenience.

Post # 9
Member
31 posts
Newbee
  • Wedding: July 2008

If you go through with it, you’d better recieve a HUGE discount! That is very unprofessional. They shouldn’t have double booked. And nobody should be rushed on their wedding day, which is what could happen.

Post # 10
Member
337 posts
Helper bee
  • Wedding: August 2008

Actually I think if it’s not a big problem to you or your vendors, and the venue will pay for new invitations, I would go with the time change but don’t let them know that it’s not a big inconvenience to you.  Play up the stress factor and get them to waive a bunch of charges (I don’t consider them paying for new invitations to be any sort of compensation whatsoever.  That’s just fixing their mistake and if they wouldn’t do that I would’t change the time, period.  That’s not compensating you for helping them out of their problem.)

I would NOT, however, change the date of the wedding.  Only the time. 

 

Post # 11
Member
26 posts
Newbee
  • Wedding: October 2006 - Jericho Terrace - Long Island, NY

absolutely not!  you have a contract!!!  i say you have to remain firm that your time and date is clearly specified on your contract.  seriously like moemarsita said unless they give you a 40% discount, i would not change a thing. 

Post # 12
Member
3 posts
Wannabee
  • Wedding: September 2007

If you don’t have a problem with the time, then I say make them pay for your orginal invites, and the cost to reprint them. 🙂

Post # 14
Member
78 posts
Worker bee
  • Wedding: February 2008

If you have a contract that indicates the start time, they can’t force you to change the contract, unless there is a provision for such a change.  If there is a provision indicating that they are permitted to alter the time for x,y,z, reasons, then you should ask for the appropriate proof of x,y,z.  

<span class=”Apple-style-span”>If there is no provision permitting them to change the start time of your event, then it’s up to you.  If you feel that the service will be better if they have this additional time between events, then I would outline all your expenses to make changes, including a rush fee for the invites, and contact them.  Get it <span class=”Apple-style-span” style=”text-decoration: underline”>in writing that they will pay the expenses (which you should attach as a rider to the signed agreement to change the time and have them initial) and be sure to include that no further changes tot he start or end time of the event will be made by <span class=”Apple-style-span” style=”text-decoration: underline”>them. (If there’s a provisiont hat you can change it in there, that way you can keep your right to change it, not that you would).
Don’t try to be too agreeable.  I know that’s hard for a lot of people, but a contract is a contract is a contract.  They had it drafted by an attorney and I doubt you had an attorney review it before you signed it.  So, be selfish, insist on reimbursement or that they honor the K and CYA!

Post # 15
Member
78 posts
Worker bee
  • Wedding: February 2008

Sorry, K = contract.

Post # 16
Member
3 posts
Wannabee
  • Wedding: October 2007

That is a bummer.  I am sure many family and friends are set with your date (and I am sure you are too).  What if they can no longer come if you change the date?

I would say NO WAY.  What a pain to change.

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