(Closed) What’s the best wording for an accomodation insert in our wedding invitation?

posted 8 years ago in Reception
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  • Post # 3
    Member
    1403 posts
    Bumble bee
    • Wedding: August 2010

    You could combine the reception info and directions onto one card instead, if they fit together.  You might need a separate card for accommodations anyway, just to get all that info onto it!  Unfortunately, lots of people don’t bother to visit websites, so you shouldn’t count on the website to make up for any lack of information in the invitations.

    I’m thinking you could word the accommodations card something like this…

    “We have reserved <name of lodge> under our name for the convenience of our guests.  A limited number of rooms are still available; please indicate on your RSVP if you would like to take a room.  The rate is $30 for Saturday through Monday.”

    Post # 5
    Member
    1403 posts
    Bumble bee
    • Wedding: August 2010

    You can say “reception immediately following ceremony” if drinks and such will be available right away.  Otherwise just say “reception to follow” if you’re not exactly sure on timing yet.

    The coctail hour should only be called a coctail hour if you’re serving coctails!  It typically implies an open bar for that hour too.  So if you’re not serving free alcohol, then you should call it the social hour instead.

    And yes, people will understand that they’re supposed to hang out while you take pictures.  🙂  If people will be walking from the ceremony to the reception site, perhaps you can put up a sign pointing the way, or draw up a map of the area to include in the invitations.  That way people won’t just stand around the ceremony site doors wondering where the reception is!

    Post # 7
    Member
    1403 posts
    Bumble bee
    • Wedding: August 2010

    LOL I’m glad to help, so keep the questions coming!  The people on this site have given me so many helpful tips.  I’ve learned so much in the few months I’ve been on these forums.

    It sounds like you won’t need a separate reception card, since there’s no special information to convey about location and time.  In fact, a simple “reception immediately following ceremony” line on the bottom of the invitation card would suffice in your case.  Then you can avoid having to mention the social hour or coctail hour entirely.

    Instead of the reception card, you can probably have a whole card devoted to a map of the grounds, showing where the buildings, paths, and parking are.  If you’re interested, here’s a really awesome tutorial to make a professional-looking wedding map with Power Point.  (I used it for my own map.)

    http://www.weddingbee.com/2009/04/06/making-your-own-map/

    Also, make sure you don’t put the directions on the same card the people are supposed to RSVP with, because then they’ll lose their directions as soon as they mail the RSVP to you!

    So maybe your three inserts can be:  Accommodations card, map of site, and RSVP.

    Post # 8
    Member
    1403 posts
    Bumble bee
    • Wedding: August 2010

    Oh yeah, and about your musician, just tell him to start playing music when he sees people walk in!  Laughing

    Post # 10
    Member
    1403 posts
    Bumble bee
    • Wedding: August 2010

    I agree, that’ll be tough to ask your guests for money upfront in a tactful way.  If you haven’t already, post that question to the board and see if anyone has a good idea for you.

    One thing I’m wondering about is:  what if you get more RSVP’s asking for a room than you have available?  You might be better off asking people to call you if they want a room, so you can (1) check whether you have any rooms left and (2) explain the money situation in person.  That way you can avoid asking for money on the invitation, if you know what I mean.  And just tell them over the phone that the lodge requires you to pay in full prior to the wedding date, so if they can mail you a check ahead of time, you can use that toward your payment.  It’s better to collect the money ahead of time anyway, because you’ll be too busy on your wedding day to worry about collecting money from various guests.

    Post # 11
    Member
    1805 posts
    Buzzing bee
    • Wedding: March 2011

    I love this website!  Seriously, I will have the most off-the-wall question in my head that I am about to post about, certain no one else has asked it, and boom! there it is!

    I had a very similar question as we are doing somethign really similar; getting married ot of state and hopefully renting out this entire huge place (well huge to us, considering our wedding will be tiny) that sleeps 20 but it will cost $20 a night over and above six people so I was wondering how to offer this up as an accomodation alternative but make it clear that they still need to chip in!  The six person max is already taken by me, Fiance, our kids, and my brother… and for that we’ll pay a flat rate, but we can have more for $20 A night which is awesome compared to a hotel.

    I agree it is all confusing but I am glad I read this thread so I have a better idea of how to word things for my own event!

    Good luck to you! 🙂

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