- 8 years ago
- Wedding: October 2010
You could combine the reception info and directions onto one card instead, if they fit together. You might need a separate card for accommodations anyway, just to get all that info onto it! Unfortunately, lots of people don’t bother to visit websites, so you shouldn’t count on the website to make up for any lack of information in the invitations.
I’m thinking you could word the accommodations card something like this…
“We have reserved <name of lodge> under our name for the convenience of our guests. A limited number of rooms are still available; please indicate on your RSVP if you would like to take a room. The rate is $30 for Saturday through Monday.”
Thank You, Thank you! Your wording was perfect – short, sweet & easily understandable – exactly what I was looking for!
I will take the advice also & combine my directions & reception card & see how that looks – Since the lodging, ceremony & reception site are all within walking distance of eacother Do you think “reception immediately following ceremony” will do? we plan to take pictures for an hr or so after the wedding…. do we need to call that a “social hour” or cocktail hour? or can we just expect our guest to socialize, find their seats, enjoy the deck overlooking the lake…. ect – untill we arrive?
Thanks so much for your input!
You can say “reception immediately following ceremony” if drinks and such will be available right away. Otherwise just say “reception to follow” if you’re not exactly sure on timing yet.
The coctail hour should only be called a coctail hour if you’re serving coctails! It typically implies an open bar for that hour too. So if you’re not serving free alcohol, then you should call it the social hour instead.
And yes, people will understand that they’re supposed to hang out while you take pictures. 🙂 If people will be walking from the ceremony to the reception site, perhaps you can put up a sign pointing the way, or draw up a map of the area to include in the invitations. That way people won’t just stand around the ceremony site doors wondering where the reception is!
Thanks again!…. Man! I wish I would have got on here sooner – your very helpful & have great ideas…. I’m going w/ a wilson pre-made set that my mama & i plan to personalize… we only have 3 inserts… hum – maybe I need to brainstorm on adding the map on a velumn insert or something…. my huny really likes the idea & he likes to draw too…! I definately thought about the signs pointing the was & was going to order some from oriental trading….. so I’ll probably definately have some of those at least
Back to the reception insert question… I’m sorry – I guess I was a little vague…
Yep all beverages (all day) will be free… & apps & drinks will be available immediately after the ceremony. we have a 2 piece band to play during the coctail & dinner hrs… & also into the evening w/ a dj combined. I’m also hoping that someone at the ceremony site will text or call the musician & tell him to start playing… & have our minister or someone end w/ something about “the guests making their way over to the Lakeside lodge”…. its so close people may be able to hear the music from the ceremony site, or at least definately while they’re making their way over.. I don’t think I really want a receiving line…
So I guess my last question would be, if i put reception immediately following ceremony (which it will) on the “main” invite – do i need a reception card? or should i just devote my cards to directions, accommodations & rsvp? If I do rsvp & directions on one card – which do you think should be the header?
How would I word the reception details? I was thinking something like…
Reception immediately following ceremony
Enjoy social hour with musical prodigy Scott ***
Dinner, Dancing & Merriment to follow
I like the idea of calling it a social hour cuz we have a recovering family member & I want to be wording sensitive.
But like I’m thinking… is reception info really necessary in my situation?? I really could use the room for both directions & accommodations & deleting the reception card/info would be the easiest. Could I put all the info on the “main” invite? arrhhh? I have so many questions…..
Thanks again for all your suggestions & question answering!!
LOL I’m glad to help, so keep the questions coming! The people on this site have given me so many helpful tips. I’ve learned so much in the few months I’ve been on these forums.
It sounds like you won’t need a separate reception card, since there’s no special information to convey about location and time. In fact, a simple “reception immediately following ceremony” line on the bottom of the invitation card would suffice in your case. Then you can avoid having to mention the social hour or coctail hour entirely.
Instead of the reception card, you can probably have a whole card devoted to a map of the grounds, showing where the buildings, paths, and parking are. If you’re interested, here’s a really awesome tutorial to make a professional-looking wedding map with Power Point. (I used it for my own map.)
Also, make sure you don’t put the directions on the same card the people are supposed to RSVP with, because then they’ll lose their directions as soon as they mail the RSVP to you!
So maybe your three inserts can be: Accommodations card, map of site, and RSVP.
Oh yeah, and about your musician, just tell him to start playing music when he sees people walk in!
Thank you, thank you, thank you again!! love the map idea & printed the instructions! I’m going to do Accomodations, Directions & rsvp cards – I’m going to try to put the venue map on the back of the general/standard directions as we have lodges rented for different family members & it would be a great way to guide them directly to their cabins – I had planned to have signs for in front of them.
I’m going to post this… but i also wanted to ask you – I have a space on the rsvp to accept staying at the location for the “weekend” – is it tacky to respecfully request accommodation payment at time of rsvp?
I’m not thrilled about asking – but the only reason is as I stated above – We get a discount & The rustic resort really is like a campground – I have ask if I could make payments or if guests could call in & make payments toward “our account” & I was flatly denied – no payments go through the booking office – the only method of payment is to the “on-site Residential Manager” upon time of arrival.
I plan to arrive about 4-5 hrs before the guests so i can prepare the guest cabins & guest lodge w/ a welcome baskets, stock their fridges’ w/refreshements, snacks… ect. So I just planned to pay for everything when i check in & no-one needs to worry.
I wish we were in the position to not ask our guests to “chip in” at all – but we are not. This however is a great deal – 3 days, 2 nights in the Pennsylvania Laurel Mountains at the HEIGHT OF FALL for $30pp – 4 miles from Seven Springs Mt resort. Lots of stuff to do here. we have even given our guest who are renting cabins the additional day rental info in case they wanted to make a longer vacation out of it!
Hummm – not sure how to tackle this unconventional hurdle…
I agree, that’ll be tough to ask your guests for money upfront in a tactful way. If you haven’t already, post that question to the board and see if anyone has a good idea for you.
One thing I’m wondering about is: what if you get more RSVP’s asking for a room than you have available? You might be better off asking people to call you if they want a room, so you can (1) check whether you have any rooms left and (2) explain the money situation in person. That way you can avoid asking for money on the invitation, if you know what I mean. And just tell them over the phone that the lodge requires you to pay in full prior to the wedding date, so if they can mail you a check ahead of time, you can use that toward your payment. It’s better to collect the money ahead of time anyway, because you’ll be too busy on your wedding day to worry about collecting money from various guests.
I love this website! Seriously, I will have the most off-the-wall question in my head that I am about to post about, certain no one else has asked it, and boom! there it is!
I had a very similar question as we are doing somethign really similar; getting married ot of state and hopefully renting out this entire huge place (well huge to us, considering our wedding will be tiny) that sleeps 20 but it will cost $20 a night over and above six people so I was wondering how to offer this up as an accomodation alternative but make it clear that they still need to chip in! The six person max is already taken by me, Fiance, our kids, and my brother… and for that we’ll pay a flat rate, but we can have more for $20 A night which is awesome compared to a hotel.
I agree it is all confusing but I am glad I read this thread so I have a better idea of how to word things for my own event!
Good luck to you! 🙂
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