(Closed) When blocking off rooms for guests, is a deposit needed?

posted 5 years ago in Logistics
Post # 3
Member
8696 posts
Bumble Beekeeper
  • Wedding: September 2013

In NJ it isnt. I blocked off 15 rooms for 2 nights with no deposit. I talked to 4 other hotels and none required a deposit.

Post # 4
Member
1710 posts
Bumble bee
  • Wedding: May 2013 - Walt Disney World

Our hotels didn’t require a deposit to block rooms, but if we don’t have guests reserve a minimum number of rooms byt 30 days prior to the wedding, we have to pay the difference in the unused room nights.  I’m not sure if this is the same with other hotels, though.

Post # 5
Member
993 posts
Busy bee
  • Wedding: May 2013

no they’ll just ask for a credit card number to hold the rooms to a certain date in most cases but check with the specific hotel

Post # 6
Member
8696 posts
Bumble Beekeeper
  • Wedding: September 2013

@LadyMoriarty:  I dont understand….just call hotels close to where your wedding is and ask them about blocks for the date of your wedding. It takes less than 10 minutes.

Post # 8
Member
361 posts
Helper bee
  • Wedding: September 2013

None of the hotels I talk to or blocked rooms in required a deposit. But, they only hold the rooms until 3 weeks before the wedding. 

Post # 9
Member
3569 posts
Sugar bee
  • Wedding: April 2013

It depends on which hotel you go too.

Post # 11
Member
8696 posts
Bumble Beekeeper
  • Wedding: September 2013

@LadyMoriarty:  I only said that bc not all areas are the same so what we may tell u could be different than your local hotels. 

Post # 12
Member
1710 posts
Bumble bee
  • Wedding: May 2013 - Walt Disney World

@LadyMoriarty:  Aw, we are wedding twins (but I’m this year)!  If there are only two options for your guests to stay at for the wedding, I think I would definitely get a block.  Not sure how busy your town is during that time of year, so I would factor that in too.  

Post # 14
Member
934 posts
Busy bee
  • Wedding: April 2013

I set up two hotel blocks (both with chain hotels) and neither required a credit card from me, a deposit, or a promise to pay the difference if rooms weren’t booked.

What the hotels did is held a block of rooms at the reserved rate (20% off or whatever) and if people do not book the rooms by April 20th or something, then the rooms are released back into the inventory at full price. 

Hope that helps!

Post # 15
Member
739 posts
Busy bee
  • Wedding: October 2013

I didn’t need a deposit. We just gave them a credit card. They didn’t charge anything to the card, I think it was more just to make sure we were serious about the room block. We blocked rooms at two different Marriotts. 

Post # 16
Member
284 posts
Helper bee
  • Wedding: August 2013

HA!!  Hotel Blocks… everything in the wedding process for me was easily except this….  no you generally DO NOT have to put up any of your own money to save these rooms… the will send a contract saying that your guest will need to book by this date or the rooms or dropped…. now what they MAY charge you for is if you come under the agree amount of rooms need (so aim lower, you can always add on more as they start booking up.) and if you do get a discount for the room.. you have to meet that agreed upon amount of rooms.. if you dont’ then the hotel can end up charging your guest the full amount instead of giving them a discount.

What we did, which I know people may say I’m rude for… but I decided not to do hotel blocks… I would have to commit to 20 rooms at one hotel to get a discount.. and if we didnt’ fill the rooms the guest would not get a discount….  plus with our wedding being in new orleans, my out of town guests were all over the board as to where they wanted to stay in the big easy (guy friends wants rooms right on burboun st.  Girlfriends wanted to be in the french quarter but away from burboun st.  Family members wanted to be on the outskirts of burbous st….)  It was a mess… so I ended up making recommendations for hotels in each area…. and gave them the address to the place for transportation for the wedding and they all said GREAT!  We’ll just work around the transportation.  Everyone was happier about not having to be tied to the same hotel as the ground ups, the ground ups were happy they didn’t have to be in the thick of the partying streets, and Fiance and I were happy we didn’t have to get head counts to see if we could make a quota!  ๐Ÿ™‚

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