(Closed) When do you pay travel fee/lodging to photographer?

posted 9 years ago in Photos/Videos
Post # 3
659 posts
Busy bee
  • Wedding: May 2013

Depends on their contract, you should have known this up front or they’re pretty unprofessional.  We have a photographer 3 hours out of town we’re paying an extra $150 for lodging, and a musician 1.5 hours out of town that’s $50 for travel.  Maybe they can bum a ride with someone in the wedding party? It might not be that much, and if you really want them there you might just have to suck it up.  Or worst case, can they take a train?

Post # 4
2674 posts
Sugar bee
  • Wedding: August 2013

I would think that they would tell you if they needed you to cover that. If your photographer was flying somewhere or was working very far outside of their usual territory I would think it was a nice gesture to offer to pay for their travel expenses. However, if they make no mention of the distance than I would assume they knew the cost of travel and had accomodated for that with the price of their packages.

Post # 5
9964 posts
Buzzing Beekeeper
  • Wedding: November 1999

When they are actually traveling a significant distance, you should pay  it.  Less than an hour and a half?  No way.  If it’s not in your contract to provide for her transportation, then don’t worry about it. 

Post # 7
2430 posts
Buzzing bee
  • Wedding: July 2012 - The Gables Inn, Santa Rosa, CA

It depends on what the photographer has asked for.  In my area (SF/North Bay) 50+ miles usually results in an additional fee.  

Basically you need to ask the photographer what they are expecting, and decide if that’s something you’re willing to pay for.  This is usually part of the contract negotiation stuff. 

Post # 8
612 posts
Busy bee
  • Wedding: May 2006

@rzp202:  It is up to the photographer to negotiate travel fees into the contract/agreement.  Unless you have switched venues on them you should not be responsible for providing for any traveling arrangements outside of your initial agreement unless it’s specifically spelled out that it’s your responsibility in the contract.

Post # 9
520 posts
Busy bee
  • Wedding: September 2009

How is 70 miles going out through NYC traffic only an hour and a half? I think your math is a little funky there… I lived in NYC for 7 years and never made it anywhere 70 miles outside the city in even 2 hours. It takes me an hour and a half to go fifty miles on Colorado highways in no traffic.

Post # 10
2639 posts
Sugar bee
  • Wedding: July 2012 - Baltimore Museum of Industry

It should be in their contract. The photographers I interviewed had a 50 miles radius- outside of that, fees could incur. I wouldn’t expect to pay lodging for someone that close, and they could take the train/get a Zip Car/rental, etc.

Post # 11
6593 posts
Bee Keeper
  • Wedding: November 2013 - St. Augustine Beach, FL

I wouldn’t expect to pay for lodging but transportation is going to be an issue.  What does the contract say?  If it doesn’t say anything then you need to ask him how he plans to get to the wedding site.

Post # 12
1490 posts
Bumble bee
  • Wedding: November 2012

I’ve seen photographer traveling costs begin between 50-100 miles away.  It was usually gas and a hotel room, which is worth it if you really want that photographer.

Post # 13
4090 posts
Honey bee
  • Wedding: August 2012

My photographer had a 2 hour drive one way to get to my location.  She just charged a basic travel fee and rolled it into the lump sum.  She did not require any meals or an over night stay as we were done with her by 7:00pm.


I think I’d look for a photographer that at least could get themselves to the venue with their own car!

Post # 14
1884 posts
Buzzing bee
  • Wedding: July 2013

Depends on the photog & their contract. Ours told us upfront at our first meeting that anything over an hour’s travel time would incur a travel fee. BUT, I did ask her about that since our event is just at an hour away. 

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