When to Reserve Hotel Blocks

posted 5 years ago in New York City
Post # 3
Hostess
2556 posts
Sugar bee
  • Wedding: May 2014

I think it depends on what is going on in the area on your wedding date.  I”m getting married next Memorial Day weekend, so I’m going to book them probably May of this year – just so I can make sure I have rooms (I need 20-30, probably) and the rates aren’t too jacked up.

Post # 4
Member
1181 posts
Bumble bee
  • Wedding: June 2014

Im also a LI bride in 2014! πŸ™‚ eek!

They book up so quickly! My roomblock is complete! If you plan on sending save the dates- set the room blocks up prior to sending them out, and include the room block information on them when you do (or a wedding website with the information on it).

 

I would say 10 months if you have many guests traveling and 8-6 months prior. People usually want time to research which place they want to stay at, possibly book flights, arrange for transportation— and some may need time to save money for the deposit on a room before the reserve, 

Post # 5
Member
1177 posts
Bumble bee
  • Wedding: June 2013

I’m having a wedding in Brooklyn and I didn’t reserve a block of rooms for my guests. It didn’t seem like it was really going to save the guests much money since we needed 20 rooms at most.

Post # 7
Member
1497 posts
Bumble bee
  • Wedding: June 2013

Wow, things in NYC book quickly! My wedding’s in FL, and I only blocked rooms 4 months ahead of time.

Post # 9
Member
1497 posts
Bumble bee
  • Wedding: June 2013

@QueensBee:  But on the bright side, the quicker you get things done, the less you have to worry about πŸ™‚

Post # 10
Member
129 posts
Blushing bee
  • Wedding: June 2013

Hi! My wedding is in Long Island City too (@ The Foundry) and I booked room blocks around November for a June wedding and I was actually the first bride to book a room block at the Ravel Hotel. I don’t think the hotel room blocks are as competitive as other things in NYC (i had to book my venue 18 months out and hair/makeup 12 months out) but it’s easier to just check off your list and it’s not like you’re paying anything so it’s a win win πŸ™‚

Btw, the Ravel was more affordable than either the Sheraton (where Fiance is a Starwood Platimum Guest status) or the Z Hotel. Rooms start at 170 for the Ravel whereas it starts around 205 for the Z. The contact at Ravel is not as responsive (better to get her by phone than email) but for what the rooms look like – large and spacious, I think it’s a good deal!

Post # 11
Member
69 posts
Worker bee
  • Wedding: May 2013

@QueensBee:  I don’t think you need to book 10 months in advance.  My venue changed with less than 4 months til our wedding, so I needed to do new room blocks.  Almost every hotel I called could accomodate me, and we’re getting married over Memorial Day Weekend.  I’m getting married in LIC too, and we did a block at the Holiday Inn Manhattan View because it was closest to our venue.  I heard the new Fairfield Marriott in LIC gives great room block rates too.  I also did a block at the Doubletree on 51st and Lex, because I wanted to give my guests the option to stay in Manhattan.  Hope that helps!

Post # 12
Member
231 posts
Helper bee
  • Wedding: April 2013

We booked room blocks at two hotels about five months in advance.  I think it depends on your city/area and how busy it gets.  Our wedding is in a very large city with lots of hotels near our downtown venue.  Even so, one large hotel we contacted — the one across the street from our venue — literally had zero rooms available for a wedding block, even five months in advance. 

I don’t see any harm in making the room block arrangements early, since generally there’s no cost to you.  Both our hotels allowed us to block out 20 rooms at no charge and with no guarantee required; more than that would have required us to guarantee that a certain percentage of rooms would be reserved by our guests.  So I suggest you go ahead and sign the room block contracts since it doesn’t bind you to anything, and then you have the peace of mind of knowing the rooms are there if you need them.

Post # 13
Member
1 posts
Wannabee

lilcshelli :  hi! I just saw this and wanted to know if the ravel made you guarantee 100% of the rooms you were blocking …for example if we block 20 and only 15 get booked we are responsible for the remainder!!!! They sent us a contract like that so I am looking for other options. Also, they wanted 200$ per night and have the guests pay additional money to park in their parking garage. 

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