Post # 1
I am having a destination wedding in Spain in May 2011. I don’t know when to send out our passport invites with all of the travel info. I was thinking maybe 6 months before at the latest because this would double as our save the date. I will be making all of the arrangements in May 2010, maybe soon after that? What does everyone think? And what about RSVP dates?
Post # 3
I would send out Save the Dates sometime in February 2010 and then I would send out my invitations 3 months beforehand and request RSVPs a month before the wedding.
Post # 4
I would send out the save the dates as soon as you have a date and city selected. As long as you are sure about those not changing I would send the STDs out as soon as possible.
Post # 5
I would send them out (STDs) even maybe a year out and here’s why. This will give people a better chance to plan to travel and save.
Post # 6
Definitely send out STDs ASAP or maybe create a website that has access to all of your information. Your guests might need to get passports and sometimes that can take a while. Also, you want to make sure people have plenty of time to know that they have to save up their vacation days, book their travel etc. Awesome destination!!!
Post # 7
I like Clarebee’s answer! If you have everyone’s email address, send out the Save The Date’s via email with a link for more information. Also, send out hotel information at that time. Tell them you wanted them to have this information sooner rather than later as they will need to make airplane reservations, apply for visas, and request time off from work now [we’re not talking a weekend desintation wedding here…we’re talking taking off at least 1-2 weeks from work!] and to feel free to get back to you with any questions they may have. Tell them you need to give the venue a tentative number NOW and it would be helpful if they could let you know now what they’re thinking–yes, no, maybe. People know if they’re going to a destination wedding or not even before the invitations go out. So try to get friends and family to be honest as soon as possible.
Set up a separate email address just for the wedding, different from your regular address so that you know any mail coming in on that address is about the wedding. Save your other address for venues.
They may want to take an extended vacation throughout Europe. It’ll also help with your planning. People will know now if they want to go to Spain or not for a wedding. Your list may be smaller than you expect [unless your family is originally from Spain and everyone will be ‘going home.’ ]
Send out the invitations via US mail 3 months prior with an RSVP date two months prior.
Also you should be asking his side and your side to get feelers from relatives and friends regarding if they think they can come or not. You know people will be talking about it, so you may as well get the benefit of this knowledge. That way you have pretty much a head count. If your venue is requesting a minimum, you may find you don’t have that minimum. So, the earliest you can get started on this, the better.
You should also make sure that your marriage is valid in US. I know that’s a silly question, but I read somewhere a couple had a destination wedding and the marriage wasn’t legal in US. It could have been the officiant, I really can’t remember.