(Closed) Who is putting together your reception/ceremony site?

posted 10 years ago in Reception
Post # 3
6391 posts
Bee Keeper
  • Wedding: September 2011

My venue comes with a DOC, but it makes me so nervous to hand things over! I might chill out in the reception area before just to make sure everything’s going as planned. If not, I’m definitely putting together a mock table and taking a ton of photos.

Post # 4
10283 posts
Sugar Beekeeper
  • Wedding: October 2011

Me, myself and I. I’m a little OCD when it comes to things for our wedding and I have specific visions of how everything needs to look. If I don’t do it myself, I’ll be stressed out over it all day hoping for the best but expecting the worst. Our venue staff will handle all of the setup for us but I’d rather do most of it myself.

Our ceremony aisle is specific so I definitely need to do that myself, but I don’t expect that to take much time. The only cocktail hour décor we will have are the tables for the escort cards and gifts. There’s not much décor for that so I can throw that together pretty quickly. As for the ballroom, we have alternating centerpieces, so I think if I set up one table of each, the venue staff shouldn’t have a problem replicating them.

Post # 5
1498 posts
Bumble bee
  • Wedding: August 2011

My venue has a coordinator and they assign a ‘bridal attendant’ to me for the rehearsal and day of that works out all the details through a really long questionnaire (like layout, seating assignments, gift table, favors, signage, etc).  My florist is doing the design work for the centerpieces and I trust her vision and execution.

You will need to go ahead of reliinquish some control over the way things will end up looking or you will drive yourself mad on your wedding day trying to get things perfect.  No one will notice if the votives aren’t equally spaced or if the number of roses varies from table to table. 

A friend of mine did her own stuff and she just made a box for each table and took a picture of the mock set up and included it in the box along with a drawing of the placement of everything.  Then her family/friends set it up while she was getting ready and everything turned out fine.  I’m sure not every table was exactly the way she wanted it, but she didn’t notice and had a great night.

Post # 6
6995 posts
Busy Beekeeper
  • Wedding: February 2011

My Mom has two girlfriends who are amazing decorators. I have asked them if they would be willing to set up my reception venue and they were more than happy too. Im super excited about this because even though i hand picked or made my decorations i know they will put them together and make it look even more fabulous than i ever could

Post # 7
1161 posts
Bumble bee
  • Wedding: March 2011

We aren’t decorating the ceremony site, so I don’t have to worry about that.  We’ll make sure the chairs are set up how we want them the night before at the rehearsal.

FI’s aunt and uncle will be setting up the reception decor.  I’m lucky I guess in that I don’t really have  a vision and I’m confident they will do a better job than I will.  I’ll just show them how to  put the centerpieces together the night before (we are doing photo luminary centerpieces) and then I’m totally willing to give up control.

Since it sounds like you are a little more worried about your decor than I am, I am thinking that you should do mock ups of EVERTYHING before hand, and take lots of pictures, draw lots of graphs, and write lots of instructions.  Also, leave one person in charge, and then have that person tell everyone else what to do (that way you really only have to get your vision across to one person.) 

Is there an aunt or friend that you could leave in charge instead of parents and BM?  It might be nice to have the person who is putting stuff together not be distracted by other wedding day tasks…

I do think that it may be one of those things that it’s worth giving up a little control in order to not drive youself crazy the day of.  But you know yourself…if having the recption decor not be exactly what you want is going to drive you crazy at your wedding, then scedule a time to run by and make sure it looks okay to you.

Post # 8
3620 posts
Sugar bee
  • Wedding: September 2010

Ceremony site: the chair company received a mock-up drawing from me, and an aerial map of the park so they knew where to set up the chairs.

Then I handed off the trellis and the pew bows to my brother and his girlfriend to decorate the chairs and anchor the front of the site.

Reception: we dropped off all of the goods the night before – favors, placecards, etc. and walked the site coordinator through our vision. Truth be told, we didn’t see the final output until we got there after the ceremony, but it was exactly as we had described to them. Yay Bayside!

Post # 10
689 posts
Busy bee
  • Wedding: August 2011

My Uncle’s (by marriage) sister is our florist/decorator so she will be putting it together with the help of my hostess’ and bridesmaids.

Post # 11
110 posts
Blushing bee
  • Wedding: April 2011

I’m doing it myself. I don’t think I’d be happy giving the control over to anyone! But my fiance will be my little assistant ๐Ÿ˜› Luckily we get the venue from like 3pm the day before so we can set it up then mostly ๐Ÿ™‚

Post # 12
13094 posts
Honey Beekeeper
  • Wedding: July 2010

Our florist did all of the set-up for everything floral related and our coordinator at the reception venue did everything else.  We just dropped everything off the day before with directions on what was to go where and they set everything up perfectly!  So easy and no stress involved.  There was NO WAY I’d have had time to go set anything up the day of the wedding.

Post # 13
414 posts
Helper bee
  • Wedding: April 2011

I’m also doing lots of mock ups, putting things in labeled boxes and trusting FI’s niece, cousins, and my aunts to take care of it.  You definitely need someone to be your go-to so your helpers know who to go to for direction.  My MoH (who has been in a lot of weddings lately and planned many events) instructed me to do NOTHING on my wedding day except get ready and enjoy my day.  And she’s right…I don’t want any added stress or responsibilities!  I say recruit help if you can. 

Post # 14
2714 posts
Sugar bee
  • Wedding: May 2012

My venue comes with a DOC and believe me I am freaking out about having to hand over the reins! I’m a control freak and I want it all to be perfect… but

View original reply
@futuremrse: is right… That’s one less thing that I will have to worry about on the day of.

I’ll be doing mockups and taking pics to give to the DOC… I know it might seem obsessive, but when you put so much thought and effort in every little detail, you want it to be perfect!

Post # 15
3148 posts
Sugar bee
  • Wedding: July 2010

We were able to get into both sites the day before so we set up everything then ๐Ÿ™‚ I was very very lucky!

Post # 16
1568 posts
Bumble bee
  • Wedding: March 1996

Tent rental company set up the tent the day before, the caterer set up tables and chairs (including ceremony chairs) and linens and table runners, the florist set up the centerpieces, the ceremony arch and the aisle decor, the DOC set up the escort cards and table signs and card box table and guest book and set out the box filled with programs and set out the bathroom basket. I tiptoed downstairs from the bridal apartment every couple of hours to check on how things were going and offer input where there were questions, it was a lot of fun and got me very excited as I saw how beautifully everything was progressing. ๐Ÿ™‚ Mainly I spent the hours before the wedding eating quiche and pastries and sipping mimosas and watching Disney films with my friends and playing with my dog – props to all of you who are doing the setup yourselves! Best of luck.

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