(Closed) Who is setting up your reception?

posted 6 years ago in Logistics
Post # 3
Member
2359 posts
Buzzing bee
  • Wedding: September 2012

you can probably hire a wedding planner just for a day…. find one that is just starting out, or find someone that’s a friend of a friend…. maybe try a college and get free services from the students in the program?

 

 

Post # 4
Member
595 posts
Busy bee
  • Wedding: February 2015

Hire someone for the day. Or find a close friend that would do it for you and keep you in the loop? I want to try to do ours but we can’t set up until 10am, and our wedding is at 2pm, it’ll be cutting it close, so I asked a good friend of my mom’s to coordinate day of.

Post # 5
Member
1697 posts
Bumble bee
  • Wedding: June 2012

I am paying a day of planner $500 to set up and my florist $200 to set up. I amSso stressed I had to throw $ at the situation :(!

Post # 6
Member
4429 posts
Honey bee
  • Wedding: April 2014

@SupermarketGirl:  go on thumbtack.com you can hire people there and they will email you with quotes its really cool check it out

Post # 7
Member
959 posts
Busy bee
  • Wedding: November 2012

I was going to suggest them as the first poster did. Consider looking for a Day of Coordinator. They are a lot cheaper but you just have to look around. You can also check out a school or institute for event/wdding planners and hire their best student to do the work.

In the very begining, we knew we would hire a Day of Coordinator because I would probably go insane that day if it was all up to me. We found an awesome sister duo who are wedding planners and day of coordinators. We were even more fortunate that they were having a 50% off for all their packages in the month of May. We booked them right away and it’s not one sister, both sisters will help us. We couldn’t pass on it since in Miami everything is expensive. They will both be in charge of setting up and making sure the vendors are set up where they need to go, pay the remaining payments, and deal with them and everything else. Is it worth it….I’m sure I will be saying “yes” when the wedding day comes.

Post # 8
Member
959 posts
Busy bee
  • Wedding: November 2012

I did forget to mention, we hired our planners for partial planning for $625. Without the deal it would have been $1,250 which we couldn’t have shelled out for planning so I’m so thankful for their special!

Post # 9
Member
1038 posts
Bumble bee
  • Wedding: October 2012

I can’t set up the pavillion that I’m having my reception under until the day of(besides…it is outside at a park so wouldn’t want to anyways).  I paid extra to rent the pavillion all day and one of my friends has already graciously volunteered to do all the decorating for me(since I will be busy getting ready for the wedding). 

But…all she really has to do is hang up some lights, put tableclothes over picnic tables and put out centerpieces and favors on tables.  She’ll also have to set up our bar area as well(set out wine, beer, etc). 

 

 

Post # 10
Member
2692 posts
Sugar bee
  • Wedding: November 2012

As of right now, it’s going to be me and my day of helper.  And maybe my florist if I can swing the extra money to pay her… also my caterer (I will make sure to include that in the contract since I’ll need someone to light the candles and my day of helper will be at the cocktail hour then).  Things might change though in a few months so we’ll see.

Post # 11
Member
2073 posts
Buzzing bee
  • Wedding: July 2012

Our wedding coordinators will be doing some decorating for me, along with the venue staff and the delivery people from the florist, cake company, and chair cover company.  Our venue has another ceremony in the morning on the lawn and a reception in the same room earlier in the day.  My vendors have a 2 hour time window to do all the set~up and delivery, so there was no way I would have been able to do any of it myself, even if I had wanted to.

I’d think you could find someone who is just starting out in the business that you could inexpensively hire to help the day of.  Some wedding planners offer packages like this.  Otherwise, you could always ask trusted family members or friends to help and offer to take them out to dinner for their efforts after the wedding.  

Post # 12
Member
516 posts
Busy bee
  • Wedding: October 2012

I am doing a bunch of DIY things and, like you, can’t get into the venue until the day of. We ended up hiring a Day of Coordinator that will do anything and everything. Yes it cost extra money, but I didn’t want to bother any family members with it and I think it will be worth it in the end. A lot of them do it because it’s what they love, and I have quickly become pretty close with mine, so it is like someone you know doing it for you. They have experience and can make decisions when you’re not able to as well. It’s nice to be able to let a little of the pressure go 🙂 good luck!

Post # 13
Member
11273 posts
Sugar Beekeeper
  • Wedding: April 2012

what about a day of coordinator?  or do any of your family have trustworthy friends that would do it for you?

Post # 14
Member
700 posts
Busy bee
  • Wedding: June 2012

We’re in a VERY similar situation – non-traditional venue, no wedding coordinator because of budget, family will be busy. For us, the caterer is having her team do the set-up for a little extra fee. If they can’t, you could also talk to your florist – she’s taking care of the outdoor set-up for our ceremony for us.

Post # 16
Member
1026 posts
Bumble bee
  • Wedding: September 2012

Do you have a technical or community college in the area?  Most of them offer a restaurant/hospitality program, and or wedding planning program.  I would contact the head of that departement and ask if there is a bulletin board or something I could put a help wanted ad on.  I would try to find 2-3 people to work for a few hours to set up.  Depending on their program they might be able to get extra credit or something for it since its related to their field.

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