Post # 1
I’m REALLY stuck on something, and I’m hoping you all can help!
I’ve always looked forward to decorating my own reception hall the night before the wedding…making it perfect….after all, that’s half the fun!
I plan on really making this reception original (therefore it’s going to be a bit more complicated than just getting caterers to lay a vase of flowers on the table). I want it to be full of details and really be “us!”
Enter my dilemma.
The place we’re looking at doesn’t allow you to start decorating until after lunch time – when I’ll be actually getting married! Our reception likely begins at 5pm, which basically gives 4 hours for decorating.
BUT WHO DOES IT?
I don’t think I trust the venue people (It’s not a posh venue, but rather a county run building…pretty, just not a venue that specializes in weddings).
And all my close friends and family will be at the wedding with us!
Wedding planners are just so expensive, and I’d like to avoid that cost if possible! After all…I just need someone to set up…not really PLAN my wedding!
Anyone else encountered this? And what did you do about it?
Thanks for your help!!!
Post # 3
you can probably hire a wedding planner just for a day…. find one that is just starting out, or find someone that’s a friend of a friend…. maybe try a college and get free services from the students in the program?
Post # 4
Hire someone for the day. Or find a close friend that would do it for you and keep you in the loop? I want to try to do ours but we can’t set up until 10am, and our wedding is at 2pm, it’ll be cutting it close, so I asked a good friend of my mom’s to coordinate day of.
Post # 5
I am paying a day of planner $500 to set up and my florist $200 to set up. I amSso stressed I had to throw $ at the situation :(!
Post # 6
@SupermarketGirl: go on thumbtack.com you can hire people there and they will email you with quotes its really cool check it out
Post # 7
I was going to suggest them as the first poster did. Consider looking for a Day of Coordinator. They are a lot cheaper but you just have to look around. You can also check out a school or institute for event/wdding planners and hire their best student to do the work.
In the very begining, we knew we would hire a Day of Coordinator because I would probably go insane that day if it was all up to me. We found an awesome sister duo who are wedding planners and day of coordinators. We were even more fortunate that they were having a 50% off for all their packages in the month of May. We booked them right away and it’s not one sister, both sisters will help us. We couldn’t pass on it since in Miami everything is expensive. They will both be in charge of setting up and making sure the vendors are set up where they need to go, pay the remaining payments, and deal with them and everything else. Is it worth it….I’m sure I will be saying “yes” when the wedding day comes.
Post # 8
I did forget to mention, we hired our planners for partial planning for $625. Without the deal it would have been $1,250 which we couldn’t have shelled out for planning so I’m so thankful for their special!
Post # 9
I can’t set up the pavillion that I’m having my reception under until the day of(besides…it is outside at a park so wouldn’t want to anyways). I paid extra to rent the pavillion all day and one of my friends has already graciously volunteered to do all the decorating for me(since I will be busy getting ready for the wedding).
But…all she really has to do is hang up some lights, put tableclothes over picnic tables and put out centerpieces and favors on tables. She’ll also have to set up our bar area as well(set out wine, beer, etc).
Post # 10
As of right now, it’s going to be me and my day of helper. And maybe my florist if I can swing the extra money to pay her… also my caterer (I will make sure to include that in the contract since I’ll need someone to light the candles and my day of helper will be at the cocktail hour then). Things might change though in a few months so we’ll see.
Post # 11
Our wedding coordinators will be doing some decorating for me, along with the venue staff and the delivery people from the florist, cake company, and chair cover company. Our venue has another ceremony in the morning on the lawn and a reception in the same room earlier in the day. My vendors have a 2 hour time window to do all the set~up and delivery, so there was no way I would have been able to do any of it myself, even if I had wanted to.
I’d think you could find someone who is just starting out in the business that you could inexpensively hire to help the day of. Some wedding planners offer packages like this. Otherwise, you could always ask trusted family members or friends to help and offer to take them out to dinner for their efforts after the wedding.
Post # 12
I am doing a bunch of DIY things and, like you, can’t get into the venue until the day of. We ended up hiring a Day of Coordinator that will do anything and everything. Yes it cost extra money, but I didn’t want to bother any family members with it and I think it will be worth it in the end. A lot of them do it because it’s what they love, and I have quickly become pretty close with mine, so it is like someone you know doing it for you. They have experience and can make decisions when you’re not able to as well. It’s nice to be able to let a little of the pressure go 🙂 good luck!
Post # 13
what about a day of coordinator? or do any of your family have trustworthy friends that would do it for you?
Post # 14
We’re in a VERY similar situation – non-traditional venue, no wedding coordinator because of budget, family will be busy. For us, the caterer is having her team do the set-up for a little extra fee. If they can’t, you could also talk to your florist – she’s taking care of the outdoor set-up for our ceremony for us.
Post # 15
@confettiegg2000: Good to hear I’m not the only one struggling! I just had this image of all these really fine details, and even if the catererer agrees to do it, I’m just worried that none of it will turn out the way I would have done it! Control freak, I know. I just always dreamed of making the atmosphere just right by doing it myself…and I think it would be a ton of fun to do it myself!
We’re probably not even having a florist…which is another reason why the other details are so important (for example, our centrepieces are a collaboration of things that are “us.” Each table represents a place we’ve traveled together. So it’s kind of a shabby chic hodge podge of fun stuff that needs to be placed together in the right way, if that makes sense!
But I guess you’re right…it’s going to have to come down to someone like the caterer!
Post # 16
Do you have a technical or community college in the area? Most of them offer a restaurant/hospitality program, and or wedding planning program. I would contact the head of that departement and ask if there is a bulletin board or something I could put a help wanted ad on. I would try to find 2-3 people to work for a few hours to set up. Depending on their program they might be able to get extra credit or something for it since its related to their field.